## **Trustees Report 2021 Charity number 1180169** Avon Valley Partnership Youth and Community Trust Now also known as Avon Valley Community Matters . ## **Introduction** Although throughout 2021 we could not say we were back to normal, the Charity made a lot of progress in establishing and consolidating its purposes. We had a new logo designed and stap line of ‘reaching out to all’. ## **Families and Children’s work** The employment of our Youth Children and Families worker continued to be funded by the church and she and her volunteers continued to support families and activities over Facebook and Zoom. During the Easter Holiday we supported a Messy Church Project where we sent out activities supported by filmed instructions which went out on Facebook. Our children and families worker resigned in September and we advertised for another position with a changed job description as a Children and families worker. Unfortunately, we were unsuccessful in appointing. However, the work continued with volunteers. ## **Website** We now have our own website which can be accessed by typing Avon Valley Community Matters into the search engine. It explains the purposes and activities of the charity. ## **Trustees** Sadly, one of our trustees resigned in June and we advertised for other trustees to join us. We have managed to recruit a representative to attend the meeting and feedback to the others churches our activities, but not into the trustee position. ## **Fundraising** We have been very successful in securing small amounts of grants and donations to support our work. A fundraising group has been formed and they will be applying for appropriate grants for our projects. regretfully, many of our projects were cancelled because of the continuation of the Covid 19 virus. We were successful in receiving a grant from the Co-op to support our new inclusive playgroup which will start in January 2022 called Superstars. ## **Bereavement Group** We continued to offer bereavement support through counselling. befriending and activities. Most counselling sessions were carried out over Zoom in the early part of the year, but we started meeting face to face in August. We continue to work with the GP practice and many of our referrals come from the surgery. We now have 5 trained counsellors who volunteer supporting the bereaved. Our Friendship Group, which was initially for bereaved people was changed and we extended our invitation to those who were lonely. We now meet once a month in a local pub and have between 30- 40 people attending on a regular basis. We also secured a grant to pay for Christmas lunch at the pub and a small gift. **----- Start of picture text -----**
Avon Valley - Income and Expenses Summary 1 January 21 -31 December 2021
Income 2021 Jan Feb March
Opening Bank Balance January 2021
Income from Toddler group
Gift from PCC
Donations £ 290.00 £ 385.00
Salary reimbusrsement - PCC £ 299.03
£ - £ 290.00 £ 684.03
Expenses 2021 Jan Feb March
Salarys 325.99
Little acorns expenses
Rent for Indigo Room £300.00
Events
Admin
Projector
Printing
Accounts
Donations
£300.00 £0.00 £0.00
**----- End of picture text -----**
## **Bank Reconciliation Natwest** |Opening Bank Bal January 2021
Plus Total Income
Less Total Expenses
Balance
Balance as per Bank Statement 31.12.21
Diference|£ 3,190.10
£ 28,163.97
£ 8,992.04| |---|---| ||£ 22,362.03
22,362.03
£ -| **----- Start of picture text -----**
April May June July Aug Sept Oct
£ 24,000.00
£ 594.61 £ 20.00 £ 1,250.00
£ 575.33
£ 594.61 £ - £ 24,575.33 £ - £ - £ 20.00 £ 1,250.00
April May June July Aug Sept Oct
1,623.06 1,623.06 £987.37
£21.00
£300.00 £300.00 £300.00
£870.00 £385.54
£250.00
£103.20
£1,420.00 £0.00 £0.00 £403.20 £0.00 £0.00 £706.54
**----- End of picture text -----**
**----- Start of picture text -----**
Nov Dec Totals
3,190.10
£ -
£ 24,000.00
£ 750.00 £ 3,289.61
£ 874.36
£ -
£ -
£ -
£ -
£ 750.00 £ - £ 28,163.97
**----- End of picture text -----**
**----- Start of picture text -----**
Nov Dec Totals
£434.82 £4,994.30
£21.00
£1,200.00
£672.00 £1,927.54
£150.00 £400.00
£0.00
£103.20
£270.00 £270.00
£76.00 £76.00
£0.00
£0.00
£0.00
£0.00 £1,168.00 £8,992.04
**----- End of picture text -----**
£ 22,362.03 |**Avon Valley - Income and Expenses Summary 1**|**January 19 -31 December 2020**|**January 19 -31 December 2020**|**January 19 -31 December 2020**| |---|---|---|---| ||||| |Income 2020|**Jan**|**Feb**|**March**| |Opening Bank Balance January 2020|||| |Income from Toddler group|||| |Gift from PCC|||| ||||| ||||| ||||| ||||| ||||| ||||| ||£ -|£ -|£ -| ||||| |**Expenses 2020**|**Jan**|**Feb**|**March**| |Little acorns expenses|||| |Rent for Indigo Room|||| |Expenses FW|||| |admin|||| |Projector|||| ||||| ||||| ||||| ||||| ||||| ||||| ||£0.00|£0.00|£0.00| |**Bank Reconciliation Natwest**
Opening Bank Bal January 2020
Plus Total Income
Less Total Expenses
Balance
Balance as per Bank Statement 31.12.20
Diference|£ 4,127.39
£ -
£ -
£ 4,127.39
£ 4,127.39||| **----- Start of picture text -----**
April May June July Aug Sept Oct Nov
£ - £ - £ - £ - £ - £ - £ - £ -
April May June July Aug Sept Oct Nov
£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
**----- End of picture text -----**
**----- Start of picture text -----**
Dec Totals
4127.39
£ -
£ -
£ -
£ -
£ -
£ -
£ -
£ -
£ - £ -
**----- End of picture text -----**
**----- Start of picture text -----**
Dec Totals
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00 £0.00
**----- End of picture text -----**
£ 4,127.39 ## **Avon Valley - Natwest July 2019 - December 2019** |Income 2019|**Jan**|**Feb**|**March**| |---|---|---|---| |Opening Bank Balance July 19|||| |Income from Toddler group|||| |Gift from PCC|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| |**Expenses 2019**|**Jan**|**Feb**|**March**| |FW Salary|||| |Little acorns expenses|||| |Rent for Indigo Room|||| |Expenses FW|||| |admin|||| |Projector|||| ||||| ||||| |**Bank Reconciliation Natwest**
Opening Bank Bal July 19
Total Income
Total Expenses
Balance
Balance as per Bank Statement 31.12.19
Diference|£ -
£ 4,892.49
£ 765.10
£ 4,127.39
£ 4,127.39
£ -||| **----- Start of picture text -----**
April May June July Aug Sept Oct Nov
£ 108.50 £ 573.88 £ 585.70
£ 3,624.41
£ 3,732.91 £ - £ 573.88 £ - £ 585.70
April May June July Aug Sept Oct Nov
£88.51
£300.00 £300.00
£76.59
£300.00 £0.00 £376.59 £88.51
**----- End of picture text -----**
**----- Start of picture text -----**
Dec Totals
0
£ 1,268.08
£ 3,624.41
£ - £ 4,892.49
Dec Totals
£0.00
£88.51
£600.00
£76.59
£0.00
£0.00
£0.00 £765.10
**----- End of picture text -----**
£ 4,127.39 |**2019**
FW Salary
Little acorns expenses
Rent for Indigo Room
Expenses FW
admin
Projector
Gift toAvon
**Bal B/F Funded by PCC 2018-**
**2019**|**Jan**
**Feb**
**March**
**April**
**May**
**June**
**July**
**Aug**
**Sept**
**Oct**
**Nov**
**Dec**
**Totals**
Bal B/f
**###**
12,901.30
£912.25 £1,368.64 £1,140.53 £1,140.53 £1,140.53 £1,140.53 £1,140.53 £1,140.53 £1,208.96 £1,163.34 £1,163.34 £1,163.34
£14,217.32
£126.58
£126.58
£300.00
£300.00
£143.32
£574.76
£718.08
£507.72
£507.72
£656.01
£656.01
£0.00
Bal trf to
AVON Bank
29.7.19| |---|---| ||£1,055.57 £1,368.64 £1,267.11 £1,440.53 £1,715.29 £2,304.26 £1,140.53 £1,140.53 £1,208.96 £1,163.34 £1,163.34 £1,163.34
£16,525.71 12,901.30**- 3,624.41**| |**Avon Valley - Natwest July 201**|**9**
**Jan**
**Feb**
**March**
**April**
**May**
**June**
**July**
**Aug**
**Sept**
**Oct**
**Nov**
**Dec**
**Totals**
£0.00
£88.51
£88.51
£300.00
£300.00
£600.00
£76.59
£76.59
£0.00
£0.00
£300.00
£0.00
£376.59
£88.51
£0.00
£765.10 -
108.5
573.88
585.7
1268.08
3624.41
3624.41
4892.49| |---|---| |**Expenses 2019**
FW Salary
Little acorns expenses
Rent for Indigo Room
Expenses FW
admin
Projector
**Income 2019**
Income from Toddler group
Gift from PCC|| 2018 Jan Feb Mar Apr May June Admin £398.00 Interview Expenses £180.91 £323.00 Salary Families W FW Expenses Training Total |July|Aug|Sept|Oct|Nov|Dec|| |---|---|---|---|---|---|---| |||||||£398.00| |||||||£503.91| |£684.19|£912.25|£912.25|£912.25|£912.25|£912.25|£5,245.44| |||£11.69|||£839.66|£851.35| ||||||£100.00|£100.00| |||||||£7,098.70| # **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR END 31ST DECEMBER 2021** # **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** **CHARITY REGISTRATION No: 1180169** Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 1 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **CONTENTS** Page 3 Legal and Administrative Information Page 4 Independent Examiner's Report on the accounts Pages 5 to 6 Trustees' Report Page 7 Statement of Receipts and Payments Page 8 Statement of Assets and Liabilities Page 9 to 10 Notes to the Accounts 2 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2021** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **CHARITY NUMBER** 1180169 **START OF FINANCIAL PERIOD** 1 January 2021 **END OF FINANCIAL PERIOD** 31 December 2021 **TRUSTEES AT 31 DECEMBER 2021** Rev K Wilson G Hearsum J A Dowsett (Resigned 23.06.2021) Rev G Philbrick S M Ledger I Canton **OBJECTS** The relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage, living in or with connections to the Ecclesiastical Parishes of Breamore, Hale with Woodgreen, Fordingbridge, and Hyde by any means as the trustees in their discretion shall determine. **CORRESPONDENCE ADDRESS** The Rainbow Centre, 39 Salisbury Street Fordingbridge SP6 1AB **GOVERNING DOCUMENT** Charitable Incorporated Organisation 29/9/2018 Registered with the Charity Commission of England and Wales **BANKERS** NatWest Bank 48 Blueboar Row Salisbury SP1 1DF **INDEPENDENT EXAMINER** Lomax Pavey Independent Examiners Ltd Unit 2 The Broardbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 3 ## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS** Report to the trustees/members of Avon Valley Partnership Youth and Community Trust on the accounts for the year ended 31st December 2021 set out on pages 7 to 10. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the 2011 Act), - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and - to state whether particular matters have come to my attention. ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: - proper accounting records are kept (in accordance with section 130 of the Act); and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ........................................................................... Lomax Pavey Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF 4 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31ST DECEMBER 2021** ## **Introduction** Although throughout 2021 we could not say we were back to normal, the Charity made a lot of progress in establishing and consolidating its purposes. We had a new logo designed and stap line of ‘reaching out to all’. ## **Families and Children’s work** The employment of our Youth Children and Families worker continued to be funded by the church and she and her volunteers continued to support families and activities over Facebook and Zoom. During the Easter Holiday we supported a Messy Church Project where we sent out activities supported by filmed instructions which went out on Facebook. Our children and families worker resigned in September and we advertised for another position with a changed job description as a Children and families worker. Unfortunately, we were unsuccessful in appointing. However, the work continued with volunteers. ## **Website** We now have our own website which can be accessed by typing Avon Valley Community Matters into the search engine. It explains the purposes and activities of the charity. ## **Trustees** Sadly, one of our trustees resigned in June and we advertised for other trustees to join us. We have managed to recruit a representative to attend the meeting and feedback to the others churches our activities, but not into the trustee position. ## **Fundraising** We have been very successful in securing small amounts of grants and donations to support our work. A fundraising group has been formed and they will be applying for appropriate grants for our projects. Regretfully, many of our projects were cancelled because of the continuation of the Covid 19 virus. We were successful in receiving a grant from the Co-op to support our new inclusive playgroup which will start in January 2022 called Superstars. ## **Bereavement Group** We continued to offer bereavement support through counselling. befriending and activities. Most counselling sessions were carried out over Zoom in the early part of the year, but we started meeting face to face in August. We continue to work with the GP practice and many of our referrals come from the surgery. We now have 5 trained counsellors who volunteer supporting the bereaved. Our Friendship Group, which was initially for bereaved people was changed and we extended our invitation to those who were lonely. We now meet once a month in a local pub and have between 30- 40 people attending on a regular basis. We also secured a grant to pay for Christmas lunch at the pub and a small gift. 5 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31ST DECEMBER 2021** ## **Risk Assessment** The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **Reserves Policy** The trustees have considered the level of reserves they wish to retain, appropriate to the charities needs. This is based on the charities size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **Public Benefit** The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. ## **Trustees' Responsibilities** The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the trust and of the surplus of the trust for that period. In preparing those financial statements the trustees are required to: - Select suitable accounting policies and apply them consistently - Make judgements and estimates that are reasonable and prudent - Prepare financial statements on the going concern basis unless it is inappropriate to presume that the trust will continue in existence. The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees on ............................................................................................................. Signed on their behalf by .................................................................................................................... Signature: 6 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 31ST DECEMBER 2021** |Notes
**RECEIPTS**
Voluntary Receipts
1a
**TOTAL**
**PAYMENTS**
Charitable Activities
2a
Governance Costs
2b
**TOTAL**
**NET RECEIPTS/(PAYMENTS)**
Transfers between funds
Total Funds Brought Forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2021**
**2020**
£
£
**£**
**£**
28,187
-
28,187
3,999| |---|---| ||**28,187**
**-**
**28,187**
**3,999**| ||8,725
-
8,725
4,956
270
-
270
-| ||**8,995**
**-**
**8,995**
**4,956**| ||| ||**19,192**
**-**
**19,192**
**(957)**| ||-
-
-
-| ||3,170
-
3,170
4,127| ||| ||**22,362**
**-**
**22,362**
**3,170**| The notes on pages 9 to 10 form part of these accounts. All of the organisation's operations are classed as continuing. 7 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31ST DECEMBER 2021** |**ASSETS**
**Cash Funds:**
Bank Account
Petty Cash
**Liabilities**
Governance Costs|Unrestricted
Restricted
**31-Dec-21**
**31-Dec-20**
Fund
Fund
**Total**
**Total**
£
£
**£**
**£**
22,362
-
22,362
3,170
-
-
-
-| |---|---| ||**22,362**
**-**
**22,362**
**3,170**| ||270
-
270
270| ||**270**
**-**
**270**
**270**| ## **TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS** Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared a Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 7 and 8. Approved by the Trustees on ............................................................................................................. Signed on their behalf by .......................................................................................... Signature: 8 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2021** ## **Basis of Preparation:** The accounts have been prepared under the Receipts and Payments basis of accounting as prescribed by the Charity Commission and they meet the appropriate legal requirements. The Trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the Charity did not have any outstanding guarantees to third parties nor any debts secured on assets of the Charity. |**1. RECEIPTS**
**a) Voluntary Receipts**
Salary Reimbursement
Donations and gifts
Gift from PCC|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2021**
**2020**
£
£
**£**
**£**
3,313
-
3,313
3,999
24,000
-
24,000
-
874
-
874
-| |---|---| ||**28,187**
**-**
**28,187**
**3,999**| ## **2. ANALYSIS OF EXPENDITURE** |**a) Charitable Activities**
Little Acorn expenses
Rent
Events
Admin
Printing Costs
Expenses
Salary
Charitable Donation
**b) Governance Costs**
Independent Examiners Limited|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2021**
**2020**
£
£
**£**
**£**
24
-
24
-
1,200
-
1,200
900
1,928
-
1,928
-
400
-
400
-
103
-
103
-
-
-
-
4,056
4,994
-
4,994
-
76
-
76
-| |---|---| ||**8,725**
**-**
**8,725**
**4,956**| ||270
-
270
-| ||**270**
**-**
**270**
**-**| 9 ## **AVON VALLEY PARTNERSHIP YOUTH AND COMMUNITY TRUST** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2021** ## **13. CASH AT BANK AND IN HAND** |**13. CASH AT BANK AND IN HAND**|| |---|---| |Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand
Other
Total|2021
2020
£
£
22,362
3170| ||22,362
3170| 10