## East Horsley Village Hall
## Trustees Report
During 2023 the number and range of hirers continued to increase back to pre-covid levels. In addition to continuing to work with a strong group of regular hirers, the Hall has also attracted new users such as some regular NHS clinics. It continues to be a popular venue for children’s parties and educational/training events
The income generated by this level of activity has enabled the Hall to be maintained to a high standard and for a number of improvements to be made, whilst maintaining a prudent overall financial position.
These improvements have included:
- upgrade of insulation in a large part of the Hall roof
- the provision of a replacement commercial standard dish washer for the main kitchen
- replacement curtains in the Millenium room
All electrical and fire safety equipment inspections have been completed, with all required follow up work implemented. Some recommended upgrades to emergency lighting etc. have also been completed.
The retention of both a high-quality Hall Manager and a very good resident Caretaker have provided a stable background against which the Trustees can consider future plans and improvements.
Administrative procedures have continued to be strengthened and social media engagement is being pursued to ensure good communication options with users.
Over the last year we have been able to recruit three new Trustees with a range of skills to support and strengthen the Trustee body. One former Trustee has stood down. The management committee continues to meet regularly, liaising in between times via emails and phone calls. We now have an identified Lead Trustee for Finance (Treasurer), Premises (incl Health and Safety) , HR and Bookings. These Lead Trustees provide support and guidance to the Hall Manager for their specific area.
We continue with an ad hoc Chairmanship in accordance with our constitution, whilst aiming to appoint a long-term Chairman when possible. The pressure of energy prices mentioned in the last report has eased and the CIO remains in a financially prudent and well supported position. With that background, we are confident for the short, and long-term future of the hall.
## **EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st December 2023**
|Note
**INCOME**
Hire Charges
1
**Interest and Dividends:**
COIF Dividends & Interest
Grant
Miscellaneous Income
**EXPENDITURE**
Salaries
2
Employer Pension Contributions
Payroll & HR Services
Heating and Lighting (net)
3
Cleaning
Rates and Water
4
Telephone
Insurance
Repairs and Maintenance
Printing, Postage and Stationery
5
Computers, Software & Website
Accountancy Fees
Independent Examination of Accounts
Legal & Professional Fees
Miscellaneous Expenses
Bank Charges
Depreciation
**OPERATING RESULT**
**OTHER RECOGNISED GAINS AND LOSSES**
Change in Investment Asset Valuations
**NET RESULT FOR THE YEAR**|**Year Ended**
**12/31/2023**
**£**
**£**
87,484
687
0
0
88,171
41,999
748
353
9,758
2,581
1,091
1,214
2,757
19,192
317
2,769
851
0
0
0
142
4,145
(87,917)
254
7,518
**7,772**|**Year Ended**
**12/31/2023**
**£**
**£**
87,484
687
0
0
88,171
41,999
748
353
9,758
2,581
1,091
1,214
2,757
19,192
317
2,769
851
0
0
0
142
4,145
(87,917)
254
7,518
**7,772**|
|---|---|---|
||41,999
748
353
9,758
2,581
1,091
1,214
2,757
19,192
317
2,769
851
0
0
0
142
4,145||
||||
|||254
7,518|
|||**7,772**|
## **Year Ended 12/31/2022 £**
**£**
84,324
566 4,067 105
89,062
36,666 1,209 1,035 8,382 3,095 1,916 1,064 2,485 23,053 760 2,874 1,463 540 2,791 23 0 4,145 (91,500)
(2,438)
(7,057)
**(9,495)**
## **EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 BALANCE SHEET AS AT 31st December 2023**
|**Note**
**ASSETS**
Fixtures & Fittings
Cash at Bank
6
Prepayments
7
Other Debtors
8
**Charities Investment Funds**
COIF Deposit Account
COIF Accumulation Units at Valuation
COIF Income Units at Valuation
**CURRENT LIABILITIES**
Hiring Fees Paid in Advance
Accruals
9
**TOTAL NET ASSETS**
**ACCUMULATED SURPLUS**
Balance brought forward
Net result for the year|**12/31/2023**
**£**
**£**
18,246
18,211
0
0
3,806
53,246
19,680
113,189
(6,403)
(1,527)
(7,931)
105,258
97,486
7,772
105,258|**12/31/2023**
**£**
**£**
18,246
18,211
0
0
3,806
53,246
19,680
113,189
(6,403)
(1,527)
(7,931)
105,258
97,486
7,772
105,258|
|---|---|---|
||(6,403)
(1,527)||
||||
|||105,258|
|||97,486
7,772|
|||105,258|
## **12/31/2022**
**£ £** 22,390 14,682 2,795 1,824 3,119 47,384 18,024 110,218
(11,692) (1,040)
(12,732)
97,486
106,981 (9,495) 97,486
**EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED**
- **1** Hire Income (including storage charges) Office Parish Council Mtg Room Income
- **2** Staff Salaries - Admin Staff Salaries - Caretaker/Cleaner
- **3** Electricity Gas Gas & Electricity Re-Charged
- **4** General Rates Water Rates Water recharged
- **5** Office Expenses Printing, Postage and Stationery
- **6** Lloyds Business Account Virgin Business Account
- **7** PPL/PRS 2023 Electricity (prepymt)
- **8** Owed by Meadows Nursery Due from HMRC
- **9** Bookkeeping provision Independent Examiner's Fee PPL/PRS
|**2023**
78,869
8,615
87,484
20,796
21,203
41,999
9,317
2,088
(1,647)
9,758
293
902
(103)
1,091
127
190
317
6,292
11,919
18,211
0
0
0
0
0
0
500
0
1,027
1,527|**2022**
75,786
8,538|
|---|---|
||84,324|
||17,043
19,622|
||36,665|
||10,341
719
(2,677)|
||8,383|
||353
1,764
(201)|
||1,916|
||760
0|
||760|
||14,681
0|
||14,681|
||295
2,500|
||2,795|
||1,353.75
470.16|
||1,823.91|
||500
540
0|
||1,040|
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