Charity number 1180156
## OSMINGTON VILLAGE HALL
FINANCIAL STATEMENTS
YEAR ENDED
31 December 2021
## **OSMINGTON VILLAGE HALL Charity Information**
## **Trustees**
VICTOR GRAHAM WHITE Jeffrey John Little OBE Janet Parker James ONeill Jane Lock Kate Clarke STEPHEN JOHN VOKES THERESA CHRISTINE HARDY EILEEN JANE BRAMLEY CHRISTINE ESTHER SQUIBB
## **Accountants**
Haden Chartered Accountants Rookery Nook, Chapel Lane Osmington Weymouth Dorset DT3 6ET
## **Registered office**
The Old School Osmington Weymouth DT3 6EX DT3 6EX
**Charity number** 1180156
1
## **OSMINGTON VILLAGE HALL Income and Expenditure Account for the year ended 31 December 2021**
|**Income**
Administrative expenses
**Operating surplus/(deficit)**
Interest receivable
**Surplus/(deficit) for the financial year**|**2021**
**£**
15,011
(11,681)
3,330
1
3,331|**2020**
**£**
5,071
(15,147)
(10,076)
76
(10,000)|
|---|---|---|
2
**OSMINGTON VILLAGE HALL Charity number:** 1180156 **Balance Sheet as at 31 December 2021**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
5
**Net current assets**
**Net assets**
**Capital and reserves**
General Reserve - Unrestricted
Refurbishment Reserve -
Restricted
6
Grants Received - Restricted:
7
Community Fund
Dorset County Council
West Dorset County Council
**Charity funds**|**2021**
**£**
208,472
375
22,948
23,323
(1,585)
21,738
230,210
(42,183)
41,238
-
-
186,155
30,000
15,000
230,210|-
15,584
15,584
-|**2020**
**£**
211,295
15,584
226,879
(45,514)
41,238
-
-
186,155
30,000
15,000
226,879|
|---|---|---|---|
The trustees of the Charity acknowledge their responsibilities for the preparation of the accounts and complying with the requirements of the Charities Act with respect to accounting records and the preparation of accounts, and for providing Haden Chartered Accountants with all information and explanations necessary for their compilation.
The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 144 of the Charities Act, and that an independent examination is required.
The trustees approve the accounts which comprise of the Income and Expenditure Account, the Balance Sheet and the related notes.
VICTOR GRAHAM WHITE Trustee
The accounts were approved by the board of trustees on 12 September 2022 and signed on its behalf.
3
**OSMINGTON VILLAGE HALL Notes to the Accounts for the year ended 31 December 2021**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been compiled in accordance with UK Generally Accepted Accounting Practice on a basis that enables profits to be calculated and to provide a clear picture of the charity’s activities and financial position.
## _**Income**_
Income is measured at the fair value of the consideration received or receivable, net of discounts. Hall hire revenue is recognised on receipt of payment. Refundable deposits are recorded as a liability until they are either refunded or forfeited. Any deposits retained by the charity under the terms of hall hire are recognised as hall hire revenue.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset over its expected useful life, as follows:
New Village Hall - Long Lease over 99 years Old Village Hall Site - Freehold Car Park not depreciated Fixtures, fittings, tools and equipment 15% reducing balance
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
|**2**
**Employees**
Average number of persons employed by the charity|**2021**
**Number**
0|**2020**
**Number**
0|
|---|---|---|
4
## **OSMINGTON VILLAGE HALL Notes to the Accounts for the year ended 31 December 2021**
## **3 Tangible fixed assets**
|**Cost**
At 1 January 2021
At 31 December 2021
**Depreciation**
At 1 January 2021
Charge for the year
At 31 December 2021
**Net book value**
At 31 December 2021
At 31 December 2020|**New Village**
**Hall - Long**
**Lease**
**£**
259,851
259,851
49,875
2,625
52,500
207,351
209,976|**Old Village**
**Hall Site -**
**Freehold**
**Car Park**
**£**
1
1
-
-
-
1
1|**Fixtures,**
**fittings,**
**tools and**
**equipment**
**£**
20,637
20,637
19,319
198
19,517
1,120
1,318|**£**
280,489
280,489
69,194
2,823
72,017
208,472
211,295|
|---|---|---|---|---|
## **New Village Hall - Long Lease**
The new hall itself is owned by the Charity but the land it standS on is held on a 99 renewable lease from Osmington Parish Council. The cost of the new hall is depreciated on a straight line basis over its life of 99 years.
## **Old Village Hall Site - Freehold Car Park**
The freehold land, formerly the site of the old village hall, is now part of the car park of the new village hall.
## **Fixtures, fittings, tools and equipment**
Furniture, equipment and fittings were renewed when the hall was commissioned, and new items of a material value were added. The total cost is being written off over the useful life of these assets on a reducing balance basis at 15% per annum.
|**4**
**Debtors**
Unpaid invoices
**5**
**Creditors: amounts falling due within one year**
Future function deposits
Other creditors|**2021**
**£**
375
**2021**
**£**
1,150
435
1,585|**2020**
**£**
-
**2020**
**£**
-
-
-|
|---|---|---|
5
**OSMINGTON VILLAGE HALL Notes to the Accounts for the year ended 31 December 2021**
## **6 Refurbishment Reserve - Restricted**
The value of £41,238 represents funds raised in the village. This was achieved by setting up a refurbishment fund in September 1998 when fundraising to build the hall commenced.
## **7 Grants Received - Restricted:**
Grants received of £231,155 together with the funds raised in the village (see note 6 above) funded the cost of the building and equipping the new hall. The final costs are shown in note 3.
If the hall ceases to be used for community purposes before 31st December 2081 Community Fund have the right to recall part of their grant on a pro rata basis for the unexpired period of the 60 years to 2081. The value of annual reduction in amount repayable is not recorded in the accounts.
## **8 Other information**
OSMINGTON VILLAGE HALL is a Charitable Incorporated Organisation (CIO) registered in England. Its registered office is: The Old School Osmington Weymouth DT3 6EX
6
## **OSMINGTON VILLAGE HALL Detailed Income and Expenditure Account for the year ended 31 December 2021**
|**Income**
Hall hire
Grants received
Donations
**Administrative expenses**
Premises costs:
Cleaning
Light and heat
Water
General administrative expenses:
Advertising - Website
Consumables and cleaning supplies
Depreciation - Fixtures, fittings, tools & equipment
Depreciation - Leasehold property
Equipment expensed
Event costs
Insurance
Internet and software
Performing Rights Society
Repairs and maintenance
Stationery and printing
Sundry expenses
WDDC licence
Legal and professional costs:
Accountancy fees|**2021**
**£**
6,941
8,000
70
15,011
1,344
1,903
307
3,554
268
303
198
2,625
39
1,442
929
454
111
1,524
64
-
110
8,067
60
60
11,681|**2020**
**£**
5,071
-
-
5,071
1,175
1,643
317
3,135
336
-
232
2,625
-
-
909
462
145
6,643
-
453
207
12,012
-
-
15,147|
|---|---|---|
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## **Independent Examiner's report to the trustees of OSMINGTON VILLAGE HALL**
I report to the trustees on my examination of the accounts of OSMINGTON VILLAGE HALL (''the Trust'') for the year ended 31 December 2021, which comprise the Profit and Loss Account, the Balance Sheet and the related notes.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act, or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Dorota Haden
Haden Chartered Accountants Rookery Nook, Chapel Lane Osmington Weymouth Dorset DT3 6ET
9 September 2022
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