## **Trustees’ Annual Report for the period**
## **From 1 April 2023 Period start date To 31 March 2024 Period end date**
## **Charity name: Northwick Park Community Garden (NPCG)**
## **Charity registration number:** 1180141
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide facilities for recreation or other
leisure time occupation by providing an area
for use as a community garden and other
activities for individuals in Brent, London and
the surrounding area, who have need of such
facilities by reason of their youth, age, infirmity
or disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and with
the object of improving the condition of life of
the said inhabitants.
(2) To advance education for the public benefit,
by providing opportunities for learning about
horticulture in and around the community
garden.
(3) To promote for the benefit of the public the
conservation, protection, and improvement of
the physical and natural environment of the
garden by restoring derelict areas and
promoting biological diversity|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In planning our activities, we consider the
Charity Commissioner’s guidance on public
benefit at trustee meetings.
a) The charity's objectives are as follows:
i.
Building a community and
connecting people in the area. We
do this by making a garden space
for members of the community.
ii.
We aim to change the perception
of the park with the community
garden and provide an attractive,
natural environment in keeping
with the surrounding park,
attracting people who wouldn't|
|||normally choose to visit the park
for leisure.
iii.
We provide opportunities for
everyone to learn how food is
grown, harvested, and eaten. We
do this through regular workshops
on topics such as taking cuttings,
mushroom logs and fruit trees.
iv.
Increasing biodiversity and
protecting the environment. We
use organic permaculture
principles. The garden is already
attracting bees, pollinators, and
other beneficial creatures to
pollinate the trees and plants.
b) The garden is planted based on
permaculture principles and patterns that
mimic the natural environment. The
existing plants in the garden area were
incorporated into the design to enhance
the natural environment and support the
ecosystem.
c) Through Brent CIL funding, the charity has
offered a fully funded Permaculture Design
training course for 30 participants to learn
how to design and create Permaculture
spaces for the community and educate
others in permaculture principles and
sustainable approaches to living.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning our activities at trustee meetings,
we consider the Charity Commissioner’s
guidance on public benefit.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|Our volunteers are essential to the running and
maintenance of the garden. A core group of
volunteers meet weekly throughout the year to
weed and maintain the garden and ensure that
the new plants become established by|
watering throughout the drier months and during the extreme heat of the summer of 2022. These regular volunteers have built up expertise in growing and planting; they attend our smaller planting sessions and support our new volunteers. They also take initiative and bring new ideas to the garden. London in Bloom - It’s Your Neighbourhood, awarded outstanding in 2022-23 due to the volunteers' work. Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have completed two significant
deliverables of our 2021/22 Brent CIL funding,
which include the Permaculture Design Course
and children's workshops. We still have
funding from the 21/22 and 2019/20 Brent CIL
to spend on the garden and associated project
deliverables. We will work with Brent to realign
these funds as the global pandemic affected
most aspects of the initial project idea,
including the timeframe, methods, and
delivery modes.
Regarding the outstanding key deliverables, we
have signage remaining from the 2019/20 CIL
budget and a willow structure workshop from
the 2021/22 CIL budget.
We have completed a fully funded education
project for adults of all levels of experience,
which led to a Permaculture Design Certificate
qualification. The Permaculture Design Course
finished on 3rd June 2023, running for 10 days
with an additional 14 evening sessions spread
over 9 months from October 2022 to June
2023. Out of the 30 attendees, 22 graduated
with a Permaculture Design Certificate. Three
garden designs, including a garden, an
allotment, and a station platform, are currently
underway, and several graduates are working
towards additional professional qualifications
in horticulture. The course covered
permaculture ethics, ecological principles and
design tools, methods, and skills. Participants
can now lead, teach, and engage in these areas
with community members.
From April to December 2023, we ran activity-
based children and family workshops called
"See the Garden through the Year: A Series of
Sessions for Children and Families." These|
workshops aimed to improve the knowledge of the next generation on how we can live in ways that benefit both ourselves and the natural world and observe the garden through the seasons. The workshops were for children between 5 and 13 and were led by Susannah Hall, participants from the Permaculture Design Course and volunteers from the community garden. One workshop was cancelled due to the extreme temperature. 23rd April: Learning about Spring - growing some seeds. 14th May: Learning about bees, hoverflies, etc - planting some seedlings. 11th June: Learning about flowers - how do seeds form. Sunday 16th July: Harvesting and eating berries and Hapa Zome on silk scarves. Sunday 8th October: Learning about autumn - preparing for winter: What happens to the insects over winter? Sunday 12th November: Learning about what happens to plants in winter – planting bulbs for Spring. Sunday 3rd December - Natural dye session. Postponed to January 13[th] . At the AGM in March 2023, we agreed to take over Northwick Park Station Platform Garden, and the handover took place in September. A refresh and replant based on a Permaculture Certificate design is currently underway. We also took over the two raised wooden planters at the entrance to the car park, which provide us with opportunities to promote the community garden at key points of entrance to the park and increase the accessibility options for our spaces. Volunteers worked hard throughout the year to maintain the beds and spent autumn mulching the beds and creating edges for the beds with branches. Trustees were invited by the RHS to contribute to research on volunteer engagement at the Hampton Court Palace Garden Festival and to consider the allotment category at next year's Hampton Court Place Garden Festival. Trustees took part in the London permaculture festival on July 7th with a silk scarf stall where people could dye a scarf using natural dyes,
and one trustee gave a talk on "Fitting out a narrowboat: a permaculture approach to living well in tiny spaces." We continued to fundraise to cover the maintenance of the community garden, occasional venue charges, and yearly administrative costs such as public insurance and website maintenance. We held a seed swap at the March AGM with seed donations from Franci seeds and, on May 28th, held a pop-up plant and cake sale of plants and cakes donated by our community. Rishil Parekh has resigned as a trustee, and the three remaining trustees have decided to continue without another trustee. The trustees will review this decision on a regular basis. Regarding our social media presence, we have 358 sign-ups to our newsletter mailing list. One-fourth often and another one-fourth sometimes open the newsletter. We hope that a monthly newsletter will increase engagement. We write monthly newsletter items for SCRA, and since September, we have published this to the mailing list ahead of the SCRA article at the beginning of each month. We have 787 Facebook followers (a 5% increase in 2023) and 913 Instagram followers (a 16% increase in 2022). We also have 17 subscribers to the YouTube channel created in response to COVID-19.
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other||Unrestricted funds:
Fundraising£470|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|31 March 2024
Cash at bank
**£3,134**
Expenditure £**6,571**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22||
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|
|---|---|---|---|
|**Additional information (optional)**
You may choose to include further statements where relevant about:||||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|NPCG’s principal source of funds is Brent Council
CIL Funding 2019/20
(Ongoing due to Covid restrictions).
Brent Council CIL Funding 2021 awarded
(£27,840)
Initial funding instalment of £9280.00 received
11 Feb 21||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|||
|A description of the
principal risks facing the
charity|Para 1.46|Annual fundraising is needed to cover
expenditures, including insurance and Website
costs. This year, we couldn’t cover the
additional fundraising needed and need to
consider increasing our fundraising activities
and reducing overheads.
Fundraising b/wd
2023
18
Fundraising
425
Workshop
45
IT
-412.54
Insurance
-157
30
-51.54||
|Other||||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution – date of constitution (last
amended)28thSeptember 2018|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by Trustees|
|including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees||
|---|---|---|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Child protection policy in place.
Health and safety policy in place.
Equal opportunities policy in place.
Risk assessments are carried out by NPCG and
provided to Brent Council|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|NPCG is a member of the London Permaculture
Network. The permaculture garden expert and
designer of NPCG is associated with the
Network.
NPCG is a member of the Capital Growth
Network and the Big Dig. Joined March 2019.
NPCG is a member of the Conservation
Volunteers Network (TVC). Joined February
2022|
|Relationship with any
related parties|Para 1.51|All trustees give their time voluntarily and have
received no renumeration or other benefits|
|Other|||
## **Reference and Administrative details**
|Charity name|Northwick Park Community Garden|
|---|---|
|Other name the charity uses|NPCG|
|Registered charitynumber|1180141|
|Charity’s principal address|23 Rydal Gardens
Wembley
Middlesex
HA9 8SA|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Iris Fenn|Secretary|||
||Joanna Harris|Social Media|||
||Rishil Parekh|Chair|Resigned Feb. 6th2024||
||Eleri Kyffin|Treasurer|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Eleri Kyffin||
|---|---|---|
||||
||
Treasurer and Chair||
||29-11-24||
||29-11-24||
**Northwick Park Community Garden**
**No (if any)**
## **Receipts and payments accounts**
**Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1/4/2023 31/3/2024
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**45**
**425**
**-**
**-**
**-**
**-**
**-**
**470**|**Unrestricted**
**funds**
**to the nearest £**
**45**
**425**
**-**
**-**
**-**
**-**
**-**
**470**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**45**
**425**
**-**
**-**
**-**
**-**
**-**
**470**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Council Grants|||||||
|Workshop|**45**||||||
|Fundraising|**425**|||||**193**|
|Donations|**-**|||||**1,020**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**470**|||||**1,213**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||**-**
**-**|**-**
**-**|**-**
**-**||
||**-**||**-**|**-**|**-**||
||**-**||**-**|**-**|**-**|**-**|
|**_Sub total_**|**-**||**-**|**-**|**-**|**-**|
|**_Total receipts_**|||||||
||**470**|||||**1,213**|
|**A2 Asset and investment sales,**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**(see table).**|||||||||||
||**-**||**-**||**-**||**-**||||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**||
||||||||||||
|**_Total receipts_**|**470**||**-**||**-**||**470**||**1,213**||
## **A3 Payments**
||||**-**||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
|Subsistence|**475**||**-**||**-**||**475**||**777**|
|Cleaning|**-**||**-**||**-**||**-**||**-**|
|Insurance|**157**||||||**157**||**157**|
|Plants, Gardens, Worshops|**1,026**||||||**1,026**||**1,610**|
|Garden Consultants|||||||**-**||**-**|
CCXX R1 accounts (SS)
29/11/2024
1
|Health & Safety|**-**||||||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
|Printing/Stationery|**-**||||||**-**||**67**|
|Events|**-**||||||**-**||**-**|
|Intallaion Benches|**-**||||||**-**||**-**|
|Prizes|**-**||||||**-**||**-**|
|Marketing/IT|**413**||||||**413**||**383**|
|Professional Fees|**4,500**||**-**||**-**||**4,500**||**6,500**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**6,571**||**-**||**-**||**6,571**||**9,495**|
|**_Sub total_ **|**-**
**-**
**-**
**-**
**6,571**||**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**|
||**-**
**-**
**-**
**-**
**6,571**||**-**
**-**
**-**
**-**
**9,495**||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**A4 Asset and investment**||||||||||||
|**purchases, (see table)**||||||||||||
||**-**||**-**|||**-**||**-**||||
||**-**||**-**|||**-**||**-**||||
|**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**||
|||||||||||||
|**_Total payments_**|**6,571**||**-**|||**-**||**6,571**||**9,495**||
|**_Net of receipts/(payments)_**|**(6,101)**||**0**|||**0**||**(6,101)**||**(8,281)**||
|**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**||
|**A6 Cash funds last year end**|**9,235**||**-**||**-**|||**9,235**||**17,516**||
|**_Cash funds this year end_**|**3,134**||**-**|||**-**||**3,134**||**9,235**||
## **Section B Statement of assets and liabilities at the end of the period**
|**Details**
**_Total cash funds_**
Cash at Bank|**Unrestricted**
**funds**
**to nearest £**
**3,134**
**-**
**3,134**|**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|---|---|---|---|
|||**-**|**-**|
||**3,134**|**-**|**-**|
||**-**|**-**|**-**|
||**3,134**|**-**|**-**|
CCXX R2 accounts (SS)
29/11/2024
2
|**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B3 Investment assets**|**Details**
**Details**
**Details**
(agree balances with receipts and payments
account(s))|OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|OK|
|---|---|---|---|---|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
CCXX R3 accounts (SS)
29/11/2024
3
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
||||||**-**||**-**|
|---|---|---|---|---|---|---|---|
||||**Fund to which**||**Amount due**||**When due**|
||**Details**||**liability relates**||**(optional)**||**(optional)**|
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||Signature||Print|Name|||Date of
approval|
||Eleri kyffin||Eleri Kyffin||||##############|
|||||||||
CCXX R4 accounts (SS)
29/11/2024
4