**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 1 April 2021 31 March 2022
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by** NPCG **Registered charity number (if any)** 1180141
Northwick Park Community Garden
**Charity's principal address** 23 Rydal Gardens Wembley Middlesex **Postcode HA9 8SA**
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Iris Fenn|Secretary|||
||Joanna Harris|Social media|||
||Rishil Parekh|Chair|||
||Eleri Kyffin|Treasurer|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution – date of constitution (last amended) 28[th] September 2018 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted
- (eg. trust, association, company)
Appointed by trustees Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Trustees sought views of the public in November 2018 (65 respondents) You **may choose** to include and again in October 2019 (86 respondents) via questionnaires on the additional information, where benefits of the garden and the activities and workshops that take place. relevant, about: Trustees have also collected views on the plants to be grown. • policies and procedures adopted for the induction and Child protection policy in place. Health and safety policy in place. training of trustees; Equal opportunities policy in place. • the charity’s organisational Risk assessments are carried out by NPCG and provided to Brent Council structure and any wider network with which the charity NPCG is a member of the London Permaculture Network. The works; permaculture garden expert and designer of NPCG is associated with the • relationship with any related Network. NPCG is a member of the Capital Growth Network and the Big Dig. Joined parties; March 2019. • trustees’ consideration of NPCG is a member of the Conservation Volunteers Network (TVC). major risks and the system Joined February 2022 and procedures to manage them. All trustees give their time voluntarily and have received no renumeration or other benefits.
## **Section C Objectives and activities**
(1)To provide facilities for recreation or other leisure time occupation by providing an area for use as a community garden and other activities for individuals in Brent, London and the surrounding area, who have need of **Summary of the objects of the** such facilities by reason of their youth, age, infirmity or disablement, **charity set out in its** financial hardship or social and economic circumstances or for the public **governing document** at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
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(2) To advance education for the public benefit, in particular by providing opportunities for learning about horticulture in and around the community garden.
(3) To promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment of the garden by restoring derelict areas and promoting biological diversity. In planning our activities, we keep in mind the Charity Commissioner’s guidance on public benefit at trustee meetings.
- a) The charity's objectives are as follows:
- i. Building a community and connecting people in the area. We do this by making a garden space for members of the community.
- ii. We aim to change perception of the park with the community garden and provide an attractive, natural environment in keeping with the surrounding park, attracting people who wouldn't normally choose to visit the park for leisure.
- iii. We provide opportunities for everyone to learn how food is grown, harvested, and eaten. We do this through regular workshops on topics such as taking cuttings, mushroom logs and fruit trees to name a few.
- **Summary of the main activities undertaken for the** grown, harvested, and eaten. We do this through regular **public benefit in relation to** workshops on topics such as taking cuttings, mushroom logs **these objects (include within** and fruit trees to name a few. **this section the statutory** iv. Increasing biodiversity and protecting the environment. We **declaration that trustees have** use organic permaculture principles. The garden is already **had regard to the guidance** attracting bees, pollinators, and other beneficial creatures to **issued by the Charity** pollinate the trees and plants. **Commission on public benefit)** b) The garden is being planted based on permaculture principles and patterns which mimic the natural environment. The existing plants found in the garden area were incorporated in the design to enhance the natural environment and support the ecosystem.
To support the work that’s carried out in the community garden, we have been holding online workshops to teach good gardening principles.
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
We are grateful for the many hours’ volunteers have spent this year throughout the pandemic by developing and maintaining the garden. A core group of volunteers have met weekly throughout the year to weed and maintain the garden and by filling and carrying bottles of water over to keep the trees and newly planted areas watered through the drier months. Key group members spent winter months digging planting areas for planting later in 2022. These regular volunteers have built up expertise in growing and planting and attend our smaller planting sessions, supporting our new volunteers whilst still ensuring they are keeping in line with Covid restrictions.
- policy on grantmaking;
- policy programme related investment;
The garden would not be thriving without this work by our volunteers.
- contribution made by volunteers.
## Section D Achievements and performance
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|Section D|Achievements andperformance|
|---|---|
|**Summary of the main**
**achievements of the charity**
**during the year**|The project funded by Brent CIL was initially planned to end on 31
May 2020 and was originally planned to be created around a
timetable of permablitzes installing the garden in a phased
approach.
(A permablitz is a one-day garden makeover event supported by a
group of local volunteers).
The global pandemic has affected many aspects of the initial
project – including timeframe, methods, and modes of delivery.
Brent Final funding instalment of £8,839.20 was received 22 May
2020.
However, work on developing the community garden and the
associated project deliverables continued in 2021 with constant
monitoring and adjustment in line with the changing pandemic
situation.
Garden
The garden space is not fully finished, but the community
volunteers have continued to work on transforming the area buy
developing the second area of the garden whilst still maintaining
and adding to the established area. As with the previous year there
has been a notable increase in footfall in the park and
subsequently through the community garden, becoming a
destination for members of the public using the park space.
Throughout the year and in accordance with Government
restrictions the volunteers have continued to grow, plant, and
maintain the garden and regularly meet-up to water the plants in
the hotter summer months.
Access provided by Brent Council to nearby watering standpipes
has been invaluable to the team of volunteers who regularly water
the garden
In 2021 in response to the changing situation with coronavirus we
continued to re- think and re-planned the garden project
deliverables. As with the previous year we continued to run shorter
half day planting sessions rather than the larger permablitzes
originally planned
•11thApril
•31 May planting morning including how to make plant tea
fertiliser to feed the plants and planting the plants volunteers
had grown from seeds.
•June we took part in Brent’s Great British Spring Clean by
litter picking in the park
•11stJuly
•15thJuly feeding plants workshop led by volunteers
•19thSeptember
•10thOctober
•7thNovember
•28thNovember
Spending £786.57 on plants in the Autumn sessions
Online workshops
We ran an online workshop led by members of the community on
18 March Successfully planting from seeds.|
March **2012**
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## Section D Achievements and performance
25 May potting on seedlings workshop A variety of seeds were provided to the online attendees to grow and were planted out during our gardening session on 31 May when the Covid-19 restrictions eased In 2019/20 we were successful in a second CIL bid to Brent Council for a connected project, which will focus on education for children and adults. In 2021-22 we achieved part of the CIL project aims by delivering the planned online children’s workshops. The workshops were delivered Jan – May (Jan – March in 2020-21 report) • 7th April Where do your vegetables come from? • 21st April All about fruit blossom • 5th May Bees in spring Worksheets were delivered to the children and the workshops generated a new young community of volunteers as the children came back to the community garden and planted out what they had grown. Due to the pandemic, we were unable to implement the face-toface children’s workshops or adult Permaculture course as originally planned. We are aiming to start these in September/October 2022 and the adult workshops will develop attendees understanding of permaculture garden design principles and enable them to lead, teach and engage on these areas with others in the community. Once confirmed will approach Brent Council to release the remainder of the CIL funding. To cover materials needed for maintenance sessions in the community garden and to pay for yearly administrative costs such as public insurance and maintenance of our website we held an online plant sale with plants donated by our community and an online quiz in May We have continued to participate in the “It’s Your Neighbourhood” category of London in Bloom RHS community participation programme and were visited by a member of the judging panel at a workshop we ran in the garden space in the summer of 2021. This achievement is awarded and judged on the categories of community participation, environmental responsibility and gardening achievement In 2021 NPCG went up a further award level to four (thriving). Social Media • 257 sign ups to our newsletter mailing list (23.5% increase on 2021) www.northwickparkcommunitygarden. • 667 Facebook followers (18% increase on 2021) • 609 Instagram followers (51% increase on 2021) • 17 subscribers to the YouTube channel created in response to Covid
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Section D Achievements and performance
## **Section E Financial review**
Cash at bank on 31/3/22 was: £17,516.18
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
NPCG’s principal source of funds are Brent Council CIL Funding 2019/20 (Ongoing due to Covid restrictions). Brent Council CIL Funding 2021 awarded (£27,840) Initial funding instalment of £9280.00 received 11 Feb 20 Additional fundraising to cover expenditure such as insurance has improved this year £250 raised from the online quiz, £171.28 plant sale and £120 donation.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- Expenditure has bought a set of tools which are used at every Permablitz
- of the charity; and gardening afternoon. 10 forks, 26 spades,15 trowels & 10 hand
- • investment policy and forks. objectives including any Four water barrels (50 litres) which has supported the work of the ethical investment policy volunteers to keep the garden watered in the summer. £1848.16 adopted.
Four water barrels (50 litres) which has supported the work of the volunteers to keep the garden watered in the summer. £1848.16 Tools to support children’s workshops - three sets of wool carders and a saucepan for natural dyeing £133 and 4 lidded buckets for making plant tea £30
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Eleri Kyffin
March **2012**
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**Position (eg Secretary, Chair,** Treasurer **etc) Date** 25 March 2022
March **2012**
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**No (if any)**
**Charity Name**
## **Receipts and payments accounts**
Period start date Period end date **To** 4/1/2021 3/31/2022
**For the period from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Council Grants - - -
Workshop - - -
Fundraising 421 - - 421
Donations 120 - - 120
- - - -
- - - -
- - - -
- - - -
541 - - 541
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 541 - - 541
A3 Payments
- - - -
Subsistence 44 - - 44
Cleaning - - - -
Insurance 157 157
Plants, Gardens, Worshops 962 962
Garden Consultants 946 946
Health & Safety - -
Printing/Stationery 26 26
Events - -
Intallaion Benches - -
Prizes - -
Marketing/IT 340 340
Professional Fees 2,538 - - 2,538
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 5,013 ] - - 5,013
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 5,013 - - 5,013
Net of receipts/(payments) - 4,471 - - - 4,471
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - 4,471 - - - 4,471
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Cash at Bank|**_Total cash funds_**|**to nearest £**
**17,516**
**-**
**17,516**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))||Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**||**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**18,119 52 - - - - - 18,171**
**18,171**
**24 281 2,787 946 26 401 - - - - - 4,465**
**4,465 13,706 - - 13,706**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional)**
**When due (optional)**
Date of approval