**To** ## **Trustees' Annual Report for the period** Period start date Period end date 1 October 2018 31 March 2020 **From** ## Section A Reference and administration details **Charity name Other names charity is known by** NPCG **Registered charity number (if any)** 1180141 Northwick Park Community Garden **Charity's principal address** 23 Rydal Gardens Wembley Middlesex **Postcode HA9 8SA** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Iris Fenn|Secretary||| ||Joanna Harris|Social media||| ||Rishil Parekh|Chair||| ||Eleri Kyffin|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution – date of constitution (last amended) 28[th] September 2018 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Trustees sought views of the public in November 2018 (65 respondents) You **may choose** to include and again in October 2019 (86 respondents) via questionnaires on the additional information, where benefits of the garden and the activities and workshops that take place. relevant, about: Trustees have also collected views on the plants to be grown. • policies and procedures adopted for the induction and Child protection policy in place. Health and safety policy in place. training of trustees; Equal opportunities policy in place. - the charity’s organisational structure and any wider network with which the charity NPCG is a member of the London Permaculture Network. The works; permaculture garden expert and designer of NPCG is associated with the Network. - relationship with any related parties; All trustees give their time voluntarily and have received no renumeration or other benefits. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** (1)To provide facilities for recreation or other leisure time occupation by providing an area for use as a community garden and other activities for individuals in Brent, London and the surrounding area, who have need of such facilities by reason of their youth, age, infirmity or disablement, **Summary of the objects of the** financial hardship or social and economic circumstances or for the public **charity set out in its** at large in the interests of social welfare and with the object of improving **governing document** the condition of life of the said inhabitants. (2) To advance education for the public benefit particular by providing opportunities for learning about horticulture in and around the community March **2012** **TAR** 2 garden. (3) To promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment of the garden by restoring derelict areas and promoting biological diversity. In planning our activities, we keep in mind the Charity Commissioner’s guidance on public benefit at trustee meetings. - a) The charity's objectives are as follows: - i. Building a community and connecting people in the area. We do this by making a garden space for members of the community. - ii. We aim to change perception of the park with the community garden and provide an attractive, natural environment in keeping with the surrounding park, attracting people who wouldn't normally choose to visit the park for leisure. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - iii. We provide opportunities for everyone to learn how food is grown, harvested and eaten. We do this through regular workshops on topics such as taking cuttings, mushroom logs and fruit trees to name a few. - iv. Increasing biodiversity and protecting the environment. We use organic permaculture principles. The garden is already attracting bees, pollinators and other beneficial creatures to pollinate the trees and plants. - b) The garden is being planted based on permaculture principles and patterns which mimic the natural environment. The existing plants found in the garden area were incorporated in the design to enhance the natural environment and support the ecosystem. To support the work that’s carried out in the community garden, we have been holding workshops to teach good gardening principles. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; We are grateful for the many hours’ volunteers have spent learning alongside each other and putting that learning into practice in creating the garden, often through very difficult conditions. There is a core group of volunteers who kept the garden watered over the hot dry summer. Bringing over bottles and barrels of water. These regular volunteers also attend the workshops and now have built up expertise in planting and have been supporting new volunteers on gardening afternoons. Since September 2019 a local scout group has regularly come to the gardening afternoon. They have become active and supportive volunteers, ably supported by our established volunteer group. Without this valuable contribution by our volunteers of time, energy and expertise we would not have been able to achieve so much - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The garden installation is a phased approach, involving a timetable of permablitzes'. A permablitz is a one-day garden makeover event supported by a group of local volunteers. The garden is an open green space where anyone in the community will be able to pick fruit, herbs and other edible plants all of which are grown organically, locally and seasonally. The community have been involved in the design of the garden and the edible perennials, fruit trees and shrubs that the volunteers have been planting at the monthly gardening sessions. To date we have held the following events: 2018 - Community engagement event Our questionnaire showed that 98. 5% supported the idea of creating an open community garden space and 95.5% would use the park more often if the garden existed (Nov 2018) 2019 - 31[st] Jan: **Workshop I** – What is a food forest? - 14[th] Mar: **Workshop II** – Planting seeds for success. - 31[st] Mar: **Workshop III** - Fruit tree workshop. - 11[th] Apr: Seedling Potting Up Session. - 30[th] Apr: **Workshop IV** - Making Mushroom Logs. - 4[th] May: Measuring Biodiversity levels in the park - • 12[th] May: First gardening permablitz to plant the food forest garden. - • 16[th] Jun: Second permablitz: Planting, Mulching, Installing Water collecting benches. The water benches are an innovative design each one containing a rainwater collection tank of 40 litres. They have been specially designed and hand made for the community garden. • 30[th] Jun: Official opening of food forest garden We had successfully applied for the £500 funding offered by the Council as part of the wider ‘Brent Great Get Together – Community Lunch’ event. The ‘Great Get Together’ was an initiative to celebrate the life of murdered MP Jo Cox. The picnic was held to officially open the garden and to thank volunteers for their wonderful support and commitment to help grow, plant and maintain a garden for the future. Everyone involved had done a great deal of work over the last few months on the food forest project. The picnic was to celebrate this great community effort. - 12[th] Sep: **Workshop V** - How to successfully take cuttings. - • 17[th] Oct: **Workshop VI** – How to make a plant community of Autumn Salads and Spring bulbs. - 20[th] Oct: Planting Spring bulbs in the food forest garden. - 16[th] Nov: Planting Shrubs in the food forest garden. - 14[th] Dec: **Workshop VII** – Natural dye workshop. Due to the timing and nature of this workshop this was attended by a mixture of adults and children. Our food forest garden entered the 2019 London in Bloom RHS, “It’s Your Neighbourhood” category. Achieving ‘Level 1 – Establishing’ certificate. Showing how much can be achieved by an enthusiastic and united community within a short space of time. The award ceremony took place on 20th September at the Arts Pavilion, Mile End Park, London where we were represented by one of our volunteers. March **2012** **TAR** 5 Section D Achievements and performance ## October 2019 Community Survey (85 responses) since creating NPCG 61 respondents visited the park because of the garden. 51 respondents had attended a NPCG event, 22 had attended 2 or more events and 9 respondents had attended 9 or more events. _“As a local church minister in the area, seeing the positive impact of this project on the local community has been inspiring and encouraging. Drawing our diverse communities together to support something so helpful has been a great achievement for the project group. I have seen the high level of work and commitment involved in the organising of all the events so far. The project works well because it is a two way process. While we are giving our time and energy to the environment, the project is also educating and supporting us in our own gardening and in understanding how we can grow our own food. This is a really important project for educating us all about ecology and the environment in the local neighbourhood and beyond. It educates everyone about their individual responsibility to be caring for the ecology around them and the wider environment. There is a real sense of initiative and drive. I totally endorse this project and want to see them being fully supported by the council so that they can continue with their energy and drive, to educate, inspire, and equip us for the future”._ ## 2020 - 23[rd] Jan: **Workshop VIII** – An introduction to composting. - 26[th] Jan: Gardening afternoon to plant trees. - 23[rd] Feb: Planting some low maintenance perennials in the garden. - 27[th] Feb: **Workshop IX** - Making your garden wildlife friendly. ## Social Media 172 sign ups to our newsletter mailing list – These have been driven through our website www.northwickparkcommunitygarden. 632 Facebook followers 485 Instagram followers Winter 2019/20 we ran gardening afternoons instead of permablitzes as a practical solution to weather and light conditions. All events were well attended with 60 + people at permablitzes and 30 + people at gardening afternoons. These events were multi-generational and representative of the local community. As experience and knowledge of the members grew, gardening afternoons became inter-generational, where members who attended the workshops taught the younger generation. The two permablitzes cost more than originally budgeted for permablitzes. Due to the number of people attending the catering budget for permablitzes was exceeded. Gardening afternoons are considerably cheaper to run with less catering and no portable toilet hire. We are hoping to be able to be allowed to use some under expended budget tor run two further permablitzes Spring/Summer 2020. Due to the lateness of receiving our funding (May 2019) our project was late in starting and meant that some of the initial gardening work could not be done and the timeline had to be adjusted. We were granted a two month extension by Brent to facilitate completion of the project. 6 March **2012** **TAR** Section D Achievements and performance We have been successful in a second CIL bid to Brent council for a new and connected project, which will focus on education for children and adults. We plan to run tailored gardening workshops for children, families and adults and offer a permaculture design course for adults wishing to gain in-depth knowledge to build knowledge in the community and run permablitz gardening events for others. 64 respondents of 85 (October 2019 survey) were interested in developing their understanding of permaculture garden design by joining a monthly course to apply the principles in their own garden and would volunteer to help others with their gardens. March **2012** **TAR** 7 ## **Section E Financial review** Cash at bank on 31/3/20 was: £7310 **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** NPCG’s principle source of funds is Brent Council CIL Funding 2019/20. We are still waiting for our final funding instalment of £8838,30. You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); A small amount of income comes from ticket sales to workshops which are cover the cost of refreshments and enable us to run three more workshops than we originally budgeted for. - how expenditure has supported the key objectives of the charity; - Expenditure has bought a set of tools which are used at every Permablitz - supported the key objectives and gardening afternoon. 10 forks, 26 spades,15 trowels & 10 forks. - of the charity; Four water barrels (50 litres) which has supported the work of the - • investment policy and volunteers to keep the garden watered in the summer. £1848.16 objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Eleri Kyffin **Position (eg Secretary, Chair,** Treasurer **etc) Date** 31 March 2020 March **2012** **TAR** 8 |**Charity Name**|||**No (if any)**|| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|Period start date|**To**|Period end date|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**27,018**
**1,447**
**454**
**-**
**-**
**-**
**-**
**-**
**28,919**
**-**
**-**
**-**
**28,919**
**2,360**
**26**
**359**
**4,805**
**7,237**
**39**
**142**
**285**
**6,000**
**76**
**280**
**-**
**-**
**-**
**-**
**-**
**-**
**21,609**
**-**
**-**
**-**
**21,609**
**7,310**
**-**
**-**
**7,310**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**27,018**
**1,447**
**454**
**-**
**-**
**-**
**-**
**-**
**28,919**
**-**
**-**
**-**
**28,919**
**-**
**2,360**
**26**
**359**
**4,887**
**7,133**
**39**
**97**
**285**
**6,000**
**40**
**280**
**-**
**-**
**-**
**-**
**-**
**-**
**21,506**
**-**
**-**
**-**
**21,506**

**7,413**|**Total funds**
**to the nearest £**
**27,018**
**1,447**
**454**
**-**
**-**
**-**
**-**
**-**
**28,919**
**-**
**-**
**-**
**28,919**
**-**
**2,360**
**26**
**359**
**4,887**
**7,133**
**39**
**97**
**285**
**6,000**
**40**
**280**
**-**
**-**
**-**
**-**
**-**
**-**
**21,506**
**-**
**-**
**-**
**21,506**

**7,413**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Council Grants|**27,018**|||||**-**| |Workshop|**1,447**|||||**-**| |Fundraising|**454**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**28,919**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |||||||**-**| |Subsistence|**2,360**|||||**-**| |Cleaning|**26**|||||**-**| |Insurance|**359**|||||| |Plants,Gardens,Worshops|**4,805**|||||| |Garden Consultants|**7,237**|||||| |Health & Safety|**39**|||||| |Printing/Stationery|**142**|||||| |Events|**285**|||||| |Intallaion Benches|**6,000**|||||| |Prizes|**76**|||||| |Marketing/IT|**280**|||||| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**21,609**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**7,310**|**-**|**-**|
**7,413**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**7,310**|**-**|**-**|
**7,413**||**-**| CCXX R1 accounts (SS) 15/07/2020 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at Bank
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**7,310**
**-**
**-**
**-**
**7,310**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Eleri Kyffin|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Eleri Kyffin|31/3/20| ||||| CCXX R2 accounts (SS) 15/07/2020 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Réport to the trusteesl members of Cli%irlly N6fflE On accounts for the year ended ZOIO Charity no (if any) I IED141 Set out on pagès I report lo the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 7l D3 2feO Responsibilities and As the chdrity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with Ihe requirements of the Charities Act 2011 ("the Act-}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I h8ve followed the applicable Directions given by the Charily Commission under section 145{5){b} of the Act. I have completed my examination. I confimi that no malerial matters have come lo my attention 101ber1t￿ff th*rfisGloS@&t)&lofr '} in connection with the examination which gives me cause to believe that in, any malerial respect= accounting records were not kept in accordanc8 Wlth section 130 of the Act or the accounts do not accord wth Ihe accounting records Independent examiner's statement I have no concems and have come acros5 no other matters in connection with the examination to which attention should be drawn in ordèr to ènable a proper understanding of th8 accounts lo be reached. Please delete thg words in tha brackets il they do not apply. Signed: Date: o.s.tr Name: GtsHl￿Jl gk-f Relevant professlonal quallflcatlon{sl or body lif any): cis: AddrÈss: IER October 2018 **No (if any)** **Cha** r **ity Name** R **eceipts an** d **payments accounts Fo** r **the pe** r **io** d Period start date Period end date **To f** r **om** 4/1/2020 3/31/2021 **Section A** R **eceipts an** d **payments** **----- Start of picture text -----**
Un r est r icte d R est r icte d En d owment
Total fun d s
fun d s fun d s fun d s
to the nea r est
to the nea r est £ to the nea r est £ to the nea r est £
£
A1 R eceipts
Council G rants 18,119 - - 18,119
Workshop - - -
Fundraising 52 - - 52
- - - -
- - - -
- - - -
- - - -
- - - -
18,171 - - 18,171
Sub total (G r oss income fo r R A )
A2 Asset an d investment sales,
(see table) .
- - - -
- - - -
Sub total - - - -
Total r eceipts 18,171 - - 18,171
A3 Payments
- - -
Subsistence - - -
Cleaning 24 - - 24
Insurance 281 281
Plants, Gardens, Worshops 2,787 2,787
Garden Consultants 946 946
Health & Safety -
Printing/Stationery 26 26
Events -
Intallaion Benches -
Prizes -
Marketing/IT 401 401
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total 4,465 - - 4,465
A4 Asset an d investment
pu r chases, (see table)
- - - -
- - - -
Sub total [-] - - -
Totalpayments 4,465 - - 4,465
Net of r eceipts/(payments) 13,706 - - 13,706
A5 r T ansfe r s between fun d s - - - -
A6 Cash fun d s last yea r en d - - - -
Cash fun d s this yea r en d 13,706 - - 13,706
**----- End of picture text -----**
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**to nea est £**||||| |**B1 Cash **|||d
**fun s**|||||Cash at Bank||||||||||||**21,016**|||||||**-**
**-**| |||||||||||**_Total cash _**|||||d
**_fun s_**||||**-**
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**asset belongs**|||||||**Cost (optional)**||||| |**B3 Investment assets**|||||||||||||||||||||||||||**-**
**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| |r
**B4 Assets etaine**|||||d|
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**the**|D**etails**||||||||d
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**to which**
**asset belongs**|||||||**Cost (optional)**
**-**||||| |r
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**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| |||||||||||||||||**Fun**|d|
**to **|**which**||||
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**liability elates**|||||||**(optional)**||||| |**B5 Liabilities**|||||||||||||||||||||||||||**-**
**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| ||||||||||||||||||||||||||||**-**| |Signe
of all|d
th|
r
r
by one o two t ustees on behalf
r
e tustees||||||||Signatu|||r
e|||||||r
P||int|Name||||| Signed by one o r two t rustees on behalf of all the t rustees **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**Last yea** r ## **to the nea** r **est £** **----- Start of picture text -----**
27,018
1,447
454
-
-
-
-
-
28,919
**----- End of picture text -----**
**-** ## **28,919** **----- Start of picture text -----**
-
2,360
26
359
4,805
7,237
39
142
285
6,000
76
280
-
-
-
-
-
21,609
**----- End of picture text -----**
**21,609 7,310 - - 7,310** **----- Start of picture text -----**
En d owment
fun d s
to nea r est £
**----- End of picture text -----**
**-** OK **----- Start of picture text -----**
En d owment
fun d s
to nea r est £
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
-
-
-
**----- End of picture text -----**
**Cu** rr **ent value (optional)** **----- Start of picture text -----**
-
-
-
-
-
**----- End of picture text -----**
**Cu** rr **ent value (optional)** **-** **When** d **ue (optional)** Date of approval