CHAIRMAN’S REPORT APRIL 2021 TO SEPTEMBER 2021
I am producing this report to cover the Management Committee’s work under the Charity Newton and Noss Village Hall and their work under the Newton and Noss Village Hall CIO (Charitable Incorporated Organsiation). At the beginning of this period, these Charitable Organisations were running side by side.
In May 21, the Newton and Noss Village Hall became the Registered Proprietor of the Hall itself official copy of title DN7 18234. In September the last phase took place and the Charity was wound down and the charitable works continue under the CIO. It was the end of a very long transition, but well worth the effort for the financial protection of present and future Trustees.
I would like to thank the Committee for supporting the Village Hall in a very difficult year blighted by the pandemic caused by Covid 19. Despite the Village Hall being Covid compliant, we were never able to open our doors in this period.
However, fund raising continued. Horswell’s bric a brac continued to bring funds in through Val Lomax’s ebay efforts. Roger Ball set up a lottery which was a wonderful success and I thank both of them for their efforts and time. Funds for the fabric repairs of the Hall slowed right down but occasional donations were gratefully received.
The Annual Maintenance check was done in May 21 in the usual way and any matters attended too like replacing outdated goods in the First Aid kits. Gas certificates have been granted . The roof was checked by Andrew Munro and replacement tiles fixed. An EICR certificate was produced on the 23/05/21
David Whelan continues to do our Health and Safety checks and we thank him for that. David Walker updated the PAT testing and again thank you for that. A new microwave was purchased. A new entry code was set for the building’s key pads.
A welcome to our new cleaner,……………………………… and a sad farewell to Philip Parry-Smith who retired from the Committee in September. We thank Philip for all his hard work and support of the Village Hall and in particular for his support he gave me whilst I held the position of Chair.
Listed building for the works to the masonry was granted at the end of March 21 and work commenced in the autumn.
We successfully installed Gigaclear’s WIFI free of charge under a short dated contract but have verbally been promised this will continue on a renewable basis free of charge.
A thank you to Phil Hughes and QualityWebs; the website has been updated by Phil and a lot of the work has been kindly donated by him free of charge.
Finally, a sad goodbye from myself as Chair. Philip and I had intended to move away from Noss Mayo, but this decision has now reversed. We look forward though to some time for ourselves in retirement and hope that we leave the Village Hall in a better state than when we joined the Committee. Thank you once again to the Hall’s Committee for your support in allowing us to proceed with the improvements.
Amanda Parry-Smith CHAIR 10/02/22
Addendum
Amanda and Philip Parry-Smith retired from the Village Hall committee in August 2021. We would like to extend a huge ‘thank you’ to both for all of their work for the Hall while they were on the committee and we welcome their offer of continuing to support the Hall informally in the future.
Since then, we have decided not to appoint a new Chair, but to encourage existing committee members to take ownership of specific areas, and as many new people to get involved with the Hall as possible – whether or not they want to be a formal committee member. We hope that this will help the Hall to move forward into a sustainable long term future. We have started this with Louise Holman taking charge of Hall events, supported by a group of people who are not on the committee but are prepared to actively participate in organizing 3-4 fundraising events in the Hall each year (Covid permitting).
The external gable end works were completed after year end, and we are now waiting for:
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a) The interior to dry out before redecorating around the balcony area – if this does not dry out, then the original problem still persists and more remedial work will have to be investigated.
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b) The bell to be reinstated (this is planned for April 2022) the clock to be reinstated (this will be done when the scaffolding for the bell is in place in April).
The garden wall sleepers have also been replaced by a stone wall, and Philip ParrySmith is, very kindly, continuing to look after the garden area.
Work to replace a rotten external door was commissioned (and completed late in 2021 after the end of the financial year).
From the financial perspective, very many thanks to everyone who gave a donation to support the Hall, and in particular the Gable End Repair project. Covid impacted the Hall severely, and very few activities could be held during the year; we minimized core expenses as far as possible, but the donations, together with Covid related grants, enabled us to continue our programme of repairs, and energy saving upgrades.
Thanks, also, to John Alexander for scrutinisng the financials, and also for organizing a donation totalling £950 for the Hall. (The cheques arrived after year end and will show in the 2021-22 accounts).
And finally, we would also like to give special thanks to the Revelstoke Trust, the Parish Council, and the YCE – all of whom gave us generous grants towards the Gable End repairs or for Hall energy saving improvements such as insulation for the roof.
Carolyn Story, Treasurer, February 2022
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A In(Jependenl Exafflintr s Report Report ttsthe twste881 m•mber¥ of On aecountg forth ar •nd•d Charlty no lff any) 1180131 8¢t on pagos I report to the trustees my examination of the a¢¢ounls of Ihe above charity fthe TFusfl for y8arenLSed Rosponslbllltles and As the charity trustees of Trust. you are resFonS1e forthe pr8paraU ba818 of report of the accounts in 8ccordance Ihg re¢uiremenls ofthÈ Charities Act 2011 1.the AGI"). I report it? resptrct of my 8xamin8tion of tha Tru81'8 SOunts caryied out under 88Ctlon 145 of the 2011 A¢t and in carrying out Tny trxamination, I have followed the applicable Directions gDien by Ihe Charfly Commi55ion un¢$8r section 14515llbl of the Act. I h8ve completed rny txaminalion. I confirrn Ih8t no material mattèrs have me to my attention l in connectn wilh the eXamatn whith give5 me cause ¢0 b81i8ve th8t In, any mat8nal respect. accountlng records w8r8 not kept in a¢¢ordance with seGtlon 130 of thÈAdor the 8ccounts do not 8(wrd wllh the accounting reCoS Independ•nt examlnèr's ststement I have no concem5 and hav8 come acros5 no olh8r matters in ¢onr¢llon vAth the exatnination iowhlch attention should be drawn in order to tnabla a proper ur¥Jerslanding of th8 accujnts to be re8chgd. ' PleBÈè 01& th& words in tho br&ttk&tslflheydo not8pth. Signed.. Namo.. Relevant profvHlon81 qualiflc*lonl51 or body AddMts8: Lif