## **Trustees' Annual Report for the period**
Period start date Period end date 02 January 2020 01 January 2021 **To**
**From**
## Section A Reference and administration details
**Charity name** Huntingdonshire History Festival
**Other names charity is known by**
**Registered charity number (if any)** 1180093
**Charity's principal address** 63 Great Northern Street Huntingdon Cambridgeshire **Postcode PE29 7HJ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||M.T.H. Addis|Chairman|Wholeyear|First CharityTrustee|
||M. R. Calleway|Secretary|Wholeyear|First CharityTrustee|
||P. C. Saunders|Trustee|Wholeyear|First CharityTrustee|
||S. McAdam|Trustee|Resigned|First CharityTrustee|
||G Stalker|Trustee|Wholeyear|First CharityTrustee|
||S. Fletcher|Treasurer|Wholeyear|Trustees|
||S. Orme|Trustee|Appointed 21.01.2020|Trustees|
||G. Rayment|Trustee|Appointed 21.01.2020|Trustees|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|
|---|---|
|**Name**|**Dates acted if not for whole year**|
|NIL||
|||
|||
## **Names and addresses of advisers (Optional information)**
|**Type of adviser **
**Name**
**Address**|**Type of adviser **
**Name**
**Address**|**Type of adviser **
**Name**
**Address**|
|---|---|---|
|**NIL**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
Michael T. H. Addis, Chairman
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CIO Foundation Constitution
(eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation
(eg. trust, association, company)
Trustee selection methods
Appointed by other elected trustees
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Charity Trustees are all volunteers who represent a cross section of people from local history groups, re-enactment enthusiasts, local merchants, school teacher, archivists, museum curators and council representatives all with a passion for local history and to be able to disseminate their knowledge and information to the local population. The Trustees have been supported by a larger body of volunteers, history enthusiast, published authors and curators from other local museums giving their time and guidance in putting together a wide ranging and visually stimulating program of events.
On election Trustees are informed of their duties and responsibilities and provided with copies of the governing document and latest published accounts and trustees report. They are also made aware of publications and advice available from the Charity Commission. In recruiting new trustees the charity seeks those that have the appropriate skills, knowledge and experience to help develop the aims and organisation of the charity.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance the education of the public in the history and heritage of the former county of Huntingdonshire, now part of Cambridgeshire, by staging events, providing talks, guided walks, presentations and similar educational activities for the benefit of the public of all ages. Another aim was to engage the public in their own local history and help others to also promote their interests in local history.
A very active Facebook was run, which included regular monthly articles, activities and contributions from the public, this is ongoing and was and is still being updated throughout the year. – We had 1145 "likes" on facebook and 1235 "followers We reached 29,292 people on Facebook over 2020 -2021 Website Stats: We had approximately 3,000 hits on our website over 2020 -2021 **Summary of the main activities undertaken for the** - Monthly blog posts have helped to increase our reach and engagement, **public benefit in relation to** posts have included: **these objects (include within** A history of Red Kites, A history of Huntingdonshire Home Guard, An **this section the statutory** account of "The Fenland Ark", A history of Sawtry Abbey. **declaration that trustees have had regard to the guidance** Twitter: Our account on Twitter has fallen by the wayside somewhat as I **issued by the Charity** was forced to focus on other digital streams due to other commitments, it **Commission on public** remains a useful tool to advertise events and inform the public, I am **benefit)** unable to supply detailed historic information from Twitter! In exercising their duties the Trustees took due regard of Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008 to ensure that the activities of the Charity met with the objects of the Charity as laid out in the governing document.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During the year we have done very little due to the Pandemic and the restrictions placed on us. Our main efforts have been keeping the festival alive using Social media.
We did not mange or feel it appropriate to run any events for the public, other than through Social Media. In preparation we did make 2 several large scale models ready for events in 2021, one for the Godmanchester museum which was a Roman Mansio and was indeed filmed for a programme for a Channel 4 programme. Secondly a 12’ long, 4ft high and 4 ft wide model of Ely Cathedral (The latter was slightly out of our remit in that this was Cambridgeshire, rather than Huntingdonshire) to be shown at Ely Cathedral and to enable a children’s event later in 2021.
Section E
Financial review
Brief slatement of the
charitys policy on reserves
The Charity aims to cary over a reserve of beeen £2,000 and £2,500
at the end of each year. This is considered sufficienl to pay insurance
and inilial cosls for the following year while grant applications are being
made.
Details ot any funds materially
In deficit
None
Further flnancial review details (Optional Inforniation)
It was agreed with the Heritage Lottery Fund that their remaining grant of
£7,500 previously alk)cated to the 2020 festival could be carried fOard
to 2021.
You may choose to include
additional information, where
relevant about-
the charty's principal
sources of funds {including
any lundraising);
how expenditure has
supported the key objectNes
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
A further £3,694 of gener funds were held, making a total of £11,194 in
the bank al Ihe year end.
All money is held in a non-interest bearing bank current account as the
amoLJnt of funds after the feslival are insufficient to warrant transler lo
any interest bearing account. All online bank transaclions must be
authorised by two Trustees.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved th8 truslees, report above.
Signed on behalf of the charity's truslees
Signature(s)
Full name(s)
Posilion
(eg Secretary, Chair, etc)
Michael A(hJis
Sheila Fletcher
Chair
Treasurer
Date
21" OGlober 2021
||**Huntingdonshire History Festival**|**Huntingdonshire History Festival**|**Huntingdonshire History Festival**|**1180093**|**1180093**|**1180093**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|02/01/2020|**To**||01/01/2021|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**200**
**-**
**-**
**-**
**-**
**-**
**200**
**-**
**-**
**-**
**200**
**-**
**115**
**-**
**-**
**-**
**116**
**-**
**-**
**231**
**-**
**-**
**-**
**231**
**- 31**
**-**
**11,225**
**11,194**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**-**
**-**
**200**
**-**
**-**
**-**
**-**
**-**
**200**
**-**
**-**
**-**
**200**
**-**
**115**
**-**
**-**
**-**
**116**
**-**
**-**
**-**
**231**
**-**
**-**
**-**
**231**
**- 31**||**Last year**
**to the nearest £**|
|Grants received|**-**||||||**24,500**|
|Events Income|**-**||||||**283**|
|Donations received|**200**||||||**1,560**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**200**||||||**26,343**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||
||||||||**26,343**|
|||||||||
|Events|**-**||||||**16,505**|
|Administration|**115**||||||**206**|
|Publicity|**-**||||||**1,643**|
|Insurance|**-**||||||**1,307**|
|Donationsgiven|**-**||||||**710**|
|Governance|**116**||||||**-**|
||||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**231**||||||**20,371**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**20,371**|
|||||||||
||**- 31**|**-**|**-**||**- 31**||**5,972**|
||**-**|**-**|**-**||**-**||**-**|
||**11,225**|**-**|**-**||**11,225**||**5,253**|
||**11,194**|**-**|**-**||**11,194**||**11,225**|
1
Section B Statement of assets and liabilities at the end of the period
Unrestricted
funds
to naarest £
Restrlcted
funds
Endowment
funds
Categories
Details
to nearest £
to neur85t t
B1 Cash funds
Bank Atttxjnt
11.194
Total cash funds
11.194
nrfsll
Unrestrlcted
funds
to neare*t £
Restricted
funds
to rnar¢¥t £
Endowment
funds
lo rbearest £
Fund to vNch
C<>8t loplon•l)
Curr•ni vol
lon21
888et be
Co*t loptlonwll
Current value
B4 Assels retalned for the
charity's own use
Fund to whlch
IlabS1
Amouni dug
tional
When du
tional
B5 Llabillties
Signed by one or 0 trusiees on
behalf of all the trustees
Signature
Print Name
Dale ol
rov
ichael T. H. Aths
Chairrnan
Sheila Fletcher
Treasurer
Ib.q.'zi