2024-12-31-accounts

Charity number: 1180051

FLEET CAMPS CIO

REPORT AND ACCOUNTS

FOR THE YEAR 1 JANUARY 2024 – 31 DECEMBER 2024

FLEET CAMPS CIO

REPORT AND ACCOUNTS For the year ended 31 December 2024

CONTENTS

	Page
Charity information	1
Trustees’ Report	2
Independent Examiner’s Report	6
Receipts and Payments Account	7
Statement of Assets & Liabilities	8

1

FLEET CAMPS CIO

REPORT AND ACCOUNTS For the year ended 31 December 2024

CHARITY INFORMATION

REGISTERED CHARITY No.	1180051. The charitable incorporated organisation was registered on 24 September 2018	1180051. The charitable incorporated organisation was registered on 24 September 2018
CONTACT ADDRESS	Abbey Court
	Cove
	Tiverton
	Devon
	EX16 7RT
PRINCIPAL OBJECTS	To advance the Christian faith for the benefit of the public in accordance with the Statement of
	Beliefs in such parts of the United Kingdom or the world as the Trustees may from time to time think
	fit and without prejudice to the generality of the foregoing: -
	i. to seek to lead children and	young people and others to a saving faith in the Lord Jesus Christ
	and to help and encourage them to grow in the Christian faith;
	ii. to promote and conduct evangelistic and other services and public and private meetings and
	gatherings and activities at camp, in the open air, in places of worship and elsewhere; and
	iii. to promote, help and encourage young people in Christian leadership.
TRUSTEES	Luke Briner	(Resigned 22 September 2024)
	Christopher Newnham
	Colin Small	(Chairman)
	Neil William Summerton
	Keith William White
TREASURER	Suzanna Bell
BANKERS	Lloyds Bank
	92 St Mary Street
	Weymouth
	Dorset DT4 8PA
INDEPENDENT EXAMINER	John Helm
	Tandem Accounting Ltd
	17 Heathville Road
	London N19 3AL

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FLEET CAMPS CIO

REPORT AND ACCOUNTS For the year ended 31 December 2024

TRUSTEES REPORT

The Trustees have pleasure in submitting the Report and Accounts of Fleet Camps CIO (“the CIO”) for the calendar and financial year 2024. The accounts have been prepared on a receipts and payments basis with a statement of assets and liabilities.

BACKGROUND

Fleet Camps were formerly the responsibility of the Fleet Camps Trust, which was established by a deed dated 18 February 2004, taking over activities previously operated by the Cholmeley Evangelical Church (Second Century) Trust for many years. The Camps have always provided recreation and Christian education for children, teenagers and young adults.

In 2018 the trustees of Fleet Camps Trust successfully applied to the Charity Commission for England and Wales for the registration of a Charitable Incorporated Organisation (CIO) to take responsibility for the activities of the trust in future, and to transfer the assets of the trust to the CIO for that purpose. The CIO was registered and established on 24 September 2018.

TRUSTEES

The CIO has kept its trusteeship under review and seeks to anticipate likely retirements and the need for replacements. It is actively seeking to add one or two trustees, now that the total number has fallen to five. New trustees are usually drawn from those already familiar with the camps work through participation in it and preferably through membership of the Camps Leadership Team, which is a committee of the CIO. They are therefore already familiar with the work of the camps in a practical way. However, on becoming trustees, they are briefed in detail by the existing trustees, and provided with a copy of the CIO (foundation) constitution, recent reports and financial statements, and other key documents that they may not already be familiar with, as well as being directed to key items of general guidance for trustees that the Charity Commission produces, including relevant sections of the Commission’s guidance on public benefit. These key documents to which the attention of trustees is directed include the CIO's suite of policies, including its safeguarding policies, though members of the Camps Leadership Team are already familiar with these.

TREASURER

The Hon. Treasurer is Suzanna Bell who has been familiar with Fleet Camps for many years as a camper and then as a camp leader.

REVIEW OF ACTIVITIES AND FUTURE DEVELOPMENTS

Up to 2019 inclusive, the CIO’s main activities were to organise three week-long camps for children and young people at Fleet House Farm, Fleet, Weymouth in July and August. However, COVID meant that in 2020 no camp could be held and in 2021 only a day camp could be held. Since 2022, the pattern of camps has been a five-day youth camp (for 14–19 year olds) and a week-long camp for the 8–13 age group. This reduced pattern reflects in particular the resources of personnel now available to mount the camps.

In 2024, the youth camp was participated in by 27 youth and 14 leaders, while the children’s camp was participated in by 51 children and 21 leaders. The quality of the camps was in every respect excellent.

The scale of activity by the CIO is constrained by the fact that all associated with the work do so on an entirely voluntary basis, give up personal holidays for the purpose, and pay camp fees at a reduced level if they are present at the camps.

Training sessions for tent leaders and others are conducted in order to ensure that they are fitted for their duties and that they are fully familiar with Fleet Camps’ policies and procedures, including on safety and safeguarding children matters (policies and procedures which are approved by the trustees). These sessions also serve the wider purposes of the CIO, including training in Christian leadership. In addition, reunion meetings for campers, and other ways of following up and reinforcing the work at the camps, are arranged to the extent feasible.

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FLEET CAMPS CIO

REPORT AND ACCOUNTS For the year ended 31 December 2024

TRUSTEES REPORT

PUBLIC BENEFIT

The CIO provides public benefit within the ambit of its objects in the following main ways:

• Advancing the Christian faith in accordance with the CIO’s statement of faith, including by means of (i) – (iii) of its objects. This is done by presenting biblical truth in a clear and relaxed way which is calibrated appropriately to the age of each group of campers. The effectiveness of the camps can be judged in the way that over recent years campers who may have begun at the camps at the age of eight have developed into camp leaders and are now active in Christian work and leadership in other ways;

• Providing informal spiritual and moral education to campers and camp leaders which will fit and develop them:

• for involvement in Christian worship, life and work, and in leadership of churches and other bodies;

• to be excellent citizens; and

• to encourage them to contribute to the good of society in the future both at home and abroad.

• Providing an educational and spiritual environment, and recreation, conducive to the development of moral and spiritual character which will contribute to the quality of personal life and to society more widely;

• Providing summer recreation for children, adolescents and young adults; and

• Developing leadership potential which will benefit the Church and society more widely.

The quality of the work and activities is testified to both by the enthusiasm of children and young people for the camps, and the endorsement, which is given by parents and guardians, and by representatives of local social services departments.

The CIO does not have any restrictive criteria governing who may be accepted as a camper and gives financial assistance both to campers and young leaders who need it, insofar as resources are available from time to time and insofar as such assistance would be appropriate in the particular case. The CIO raises money for a bursary fund for this purpose. The CIO's general practice is to use all bursary fund resources that are in hand at the time of the camps in any year, to subsidize fees for particular individuals, and, if further funds are needed for that purpose, to draw from its general funds as necessary and available. However, the funds in hand to the CIO have been drawn down in recent years, to the point that the scope for supplementing restricted bursary funds from general funds is now limited.

From time to time, the CIO, and the Trust before it, has received grants from other trusts and individuals to support its activities. These have usually been tied to some specific purpose, such as the replacement of equipment.

The trustees have had regard to relevant aspects of the Charity Commission’s guidance on public benefit of charities in shaping its polices and undertaking its activities. They are satisfied that Fleet Camps CIO gives notable public benefit, commensurate with its limited resources and with economy and efficiency.

FINANCIAL, FUND-RAISING AND GRANT-MAKING POLICIES

The CIO’s activities are funded mainly by camp fees raised from campers and camp leaders. These fees are held as low as is consistent with covering costs from year to year and providing for the gradual replacement and improvement of equipment (to the extent that that is not met by specific grants from other trusts and individuals, and donations of equipment from other camps which no longer have use for it). No person associated with Fleet Camps receives any remuneration for work for the camps: all are volunteers. Camp leaders normally pay camp fees in order to contribute, indispensably, to the viability of the work and thus facilitate the public benefit which it gives.

Some campers, and younger camp leaders (normally those still in full-time education), need financial assistance with their fees if they are to participate. The CIO maintains a Bursary Fund to provide this assistance, in the form of abatement of camp fees (both for campers and junior leaders) to individuals who need assistance if they are to be able to participate in the camps. Normally this assistance is at a standard rate of grant per individual. In particular cases of hardship, the trustees might decide to give a higher rate of assistance. The CIO solicits donations to the Bursary Fund from the churches and individuals associated with the camps, but not more widely.

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FLEET CAMPS CIO

REPORT AND ACCOUNTS For the year ended 31 December 2024

TRUSTEES REPORT

In addition, when necessary, the CIO seeks grant funding from selected funders who might be interested in the activities of the camp. Normally, these funds are for the acquisition of specific pieces of equipment, whether new or replacement, for the camps. Details of any such grants received in the course of the year are given in the notes to the accounts. The CIO does not solicit funds from the general public.

By holding down fees to the minimum feasible level in the ways described above, and through bursaries, the CIO seeks to ensure that the opportunity to benefit from its work is not limited by financial constraints on the part of possible users.

The CIO keeps these policies and approaches under review, modifying them gradually as changing circumstances dictate.

RESERVES POLICY

The CIO budgets on a break-even basis, allowing for expected income from fees, likely grants and the need to replace, improve and add to equipment on a planned basis. The CIO does not employ staff. Normally, surpluses have not been large and deficits have been avoided, if possible, though estimating income and expenditure in any year cannot be exact, and small surpluses or deficits may arise. The aim has been to correct any deficits in the immediately following years. Given the present nature of the activities, the trustees have not considered that there is a need to build up significant reserves except from time to time when there is a need to replace major items of equipment and these cannot be funded by grants. Over recent years, the annual balance has gradually been drawn down, and in the view of the trustees the balance is now at a level which it is is now necessary to treat as an appropriate operating reserve.

RISK MANAGEMENT

In particular because the camps are mainly for people under the age of 18 and are held in temporary tented accommodation with temporary electricity, gas and water services, the trustees have taken, and their successors will take, risk management very seriously. Camp procedures and policies have been drawn up, covering, among other things, health and safety (including of specific activities on and off the site), child protection (Safeguarding Children), and equality of access to camp activities. They are reviewed regularly. Risks arising in erecting and breaking the camps are also assessed, and remedial measures identified where appropriate.

The trustees have considered appropriate procedures in the unfortunate event of individual physical violence between campers or between campers and leaders. Camp leaders are instructed about risks, and key issues are drawn to the attention of children at the start of and during each camp, including in the form of rules which must be followed at all times. Camp leaders are also subject to appropriate rules and guidelines, for their own protection as well as that of the campers. DBS checks are carried out on all British residents who are associated with the work of the camps, both trustees and others. Policies and procedures which bear on the protection of both children and adolescents are kept under review in the light of recent experience and assessments of current needs.

The trustees are aware that the CIO’s safeguarding obligation is regarded by the Charity Commission as applying to all persons who have any connection with the CIO and its work, whether or not they are children or adults at risk. This is borne in mind in reviewing the relevant policies annually and in risk management. Physical risks arising both on the camp site and in the course of off-site activities have been and continue to be carefully assessed and remedial action is taken where necessary, in the form of physical measures or procedures and policies as appropriate. Risks are re-assessed on a regular basis and, exceptionally, as may appear necessary.

SUMMARY OF FINANCIAL OUTTURN

The total income for the period was £19,756 (2023: £17,259). Total expenditure was £19,392 (2023: £15,985). The overall surplus for the year was £364 (2023: surplus of £1,274) and the cash balance carried forward on 31 December 2024 was £6,509 (2023: £6,145).

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FLEEf CAMPS CIO REPORT AND ACCOUNTS Forthe year ended 31 December 2024 TRUSTEES REPORT STATEMENT OF TRUSTEES, RESPONSIBIUTtES Apartfrom 18spon￿l*.￿"tyf0rth@ chartt8bLe workd8SCtlb8d 8bove. ch8rfityi8w r8qulr8s us astrugtses to prep8r8 accounts for 88ch 8ccoun￿ng year whlch r8cor¢J the recelpts and p8ym8nts of the chartty for th8 y88r. Th8 trustees ar8 r8sponslble for keeping woper accounting records which disclose with reBgonabLe 8ccurBCy at anytime Ihe financial posmon of Ihe char and enable us to ensure that the fin8nciBI ststements comply wth the Ch8rroes Acl 2011. The trustees also have B responsibiltytOS8feguardlhe89sets oflhe charityand totake reasonBbLe stepsto preventtr8ud orBryotherirreguiarities. The tnjstees confirm thatto the bestoftheir knowledge these accounts comply with aFpticatrth law. BYORDEROFTHETRUSTEES N W Summ8rton Chairman Date: 12 Octob8r2026

FLEETCAMPSCIO REPORT AND ACCOUNTS Forthe year ended 31 December 2024 INDEPENDENTEXAMINER'S REPORT I reporton the 8ccountsofthe charttyforthe period endiry31° December 2024, which are9etouton page87and 8. R8spactiv8 r8sponsibillties of trustees and 8xamin8r The tnJgt8as are reSPO￿81b[e forthe preparation ofthe 8ccounts.The IlU$tea$ conslderthatan audr(18 not raqulrad forthl$yaar und8rsectlon 144 oYth8 Chathle$Act 2011 (the 2011 Act) and Ih8tan Independ8ntex8mln8tkJn 1$ n£ed8(1. Iti8 my re$ptsnsibitityty' examinetho accourits under section 145 tsfthe 2011 Act.. to f￿[oWlhe procedures 18id down inlhe general Dire￿i0n$gfv8n bythe Chartycommission under s8ction 14515llbl ofthe 2011 ACE and to stste whetherpartKuiarfflatters have Come to myattentio Basis of independentex8m1ne￿$ report examination was carried out in accordance with the general Directions gNen by the Charty Commission. An examinaticl) includesa rewewofthe accountingrecordskeptbythecharity and a comparison oftheaccounts presentedwith those records. Itaiso includes consideration of anyunusu81 items ordisclosures in the accounts andseekingexpianationsfromyouastrustees concerninganysuch matters. The procedures undertaken do not provide allthe evidence thatwouid be required in an auditand consequentty no opinion is given as to whether the accounts present a 'true and lair view, and the report is limited to those matters setoutin the ststementbelow. Independentexaminerfs statsment I hBve compLete¢J myexamination. I confimi thBt no material matters have come to myattention in connection with the examination gmngme causeto betieve that in any material respect: 1. accountingrecordswere not kept in respect ofthe church as required tysection 130 ofthe Act; or 2.the accounts do notaccord wththose records; or 3. the accounts do notcomply with the applicable requirements concerningthe fomi and contentof accounts set out in the Charities (Accounts and Reports) Regulations 2008 otherthan aryrequirement thatthe accounts ￿ve a true andtsirviev¥ which is nota rnatter¢onsidered as partolan indepÈndent examination. I have no concerns and have come across noother matters in connertionwiththe examination towhi¢h attentionsh)uid be drawn inthis re￿rtin orderto enable a proper understsndingof the accounts to be reached. John Helm ACA Tandern AccountlngLlmltad 12 Octobar2025

FLEET CAMPS CIO REPORT AND ACCOUNTS Forthe year ended 310ecember 2024 RECEIPTS AND PAYMENTS ACCOUNT Tot81 2024 Totsl 2023 Recelpts Voluntary Receipts Charitsbie Activities (C￿np apFlicationsl Trips MisceiL8neou8 064 2700 14065 15.058 432 43 Ba￿ intarest 19 Total Receipts 19,756 17,259 Payments Camp Applications (refund51 Canw equipment Ipurchase & hirel Food 1.280 2.351 1.542 1.262 3,248 1.100 628 3,219 1.127 979 Insuranco Site maintenance & utilities Trips AdmInIst￿￿on 9.018 6,527 161 Misceitsneou$ 429 17 Governance 1,500 Total PaymBnts 19,392 15,985 NetReceipts 364 1.274 Cash balanc&% tffoughtforward 6.145 4.871 Cash balan¢e$ ¢arrled forward 6.509 6,145

FLEET CAMPS CIO REPORT AND ACCOUNTS A8at 31 December2024 STATEMENT OF ASSEfs AND LIABILITIES 2024 2023 Notes Equipment Various campinEequipment is hold, although it is not possibleto place a value on L The insured value is £48,732 Debtors 613 Ba￿ b818nces 509 6,145 TotalAssets 7,167 6.758 F888for Independ8nt Examinatlons 16601 17801 Total assets l8SStotal ilablutles 6.507 5,978 The Accounts were approved bythe TrtJgt&es on 12 October 2025 and signed on it$ beh8lf by.. N W Sumrnerton Chairman