**Toddington Village Hall** (Charitable Incorporated Organisation) Charity No. 1180049 ## Trustees’ Annual Report and Financial Statements For the year ended 31 March 2025 ## **Trustees’ Annual Report for the period** **From 01/04/2024 Period start date To 31/03/2025 Period end date** **Charity name: Toddington Village Hall** **Charity registration number: 1180049** ## **Objectives and Activities** The Hall is to be held in trust for the benefit of the residents of Toddington and the surrounding parishes for use for meetings, lectures and classes, recreation and leisure activities for the purpose of improving the condition of life for the said inhabitants. Hire of the hall is open to residents and non-residents. Regular bookings currently include, AA Meetings, Pilates, Karate, Yoga, Bridge Club, Art Class’s Dance Class’s, Church fund raising, Wedding Venue. The hall is also used for PC meetings and Local / General Elections. It is confirmed that the trustee's decision-making process has regard to the guidance issued by the Charities Commission. The primary contribution by volunteers is time, although all volunteers personally contribute items like cake for the coffee mornings and raffle prizes on a voluntary basis. ## **Achievements and Performance** A similar position to last year. A hugely prolonged software glitch by SSE in their billing system has resulted in a debt which was impactual but paid off in instalments. There is still much needed input from others in the Village to achieve social gatherings and fund raising but general interest in ‘The Hall’ is lacking. As a developing community and Toddington deemed as service village suitable for development the plan is for a sales push in the future The cleaning of the hall and the bookings software (our only paid help together with general maintenance) is still operating very efficiently. Funding in the form of a 106 agreement is available for the funding of a playpark. It has been agreed that this project will be run by the Parish Council and placed in situ on The Jean Ward field behind the Hall. This is an ongoing project being headed by Councillor Andrew Dunning. Local planning agreement is ongoing, and the Hall Trustees have agreed to fund £1800 towards the footpath leading to the site. It has been agreed that The Nursery next door will have use of the facility once completed Improvements and maintenance – Main doors have all been updated and tweaked as showing signs of fatigue, exterior boundary hedges are now contracted to hedge cutting contractor, new coffee machine and water boilers have been purchased, a new tree has been planted at the entrance and funded partly by and in recognition 75 years of WI in Toddington, A window and gutter cleaner has been employed as a routine ongoing contract. A skip was hired to rid the hall of unwanted and redundant equipment and rubbish. Consumables for the defib have been updated. Fire alarm is still compliant but will require replacing at some point. . ## **Financial Review** Summary of financial position for the year ended 31 March 2025, the charity received income of £32,022 (2024 £34830) and made charitable payments of £34,468 and purchase of equipment £205 resulting in net loss of £2651. Total cash funds for 2025 year end was £49,664 ## **Structure, Governance and Management** The governing document of the charity is CIO Constitution. CIO registration: 24 September 2018. Trustees and officers are co-opted from the parish and duly elected at the Annual General Meeting. No specific induction or training policies exist, but trustees are provided with informal, ongoing training on the work of the Hall. The Chair oversees meetings and day to day activity but management decisions are a group duty. Bookings and Hall Cleaning are carried out by paid staff and invoiced on an hourly basis. Trustees hold meetings to review progress against objectives, setting of new objectives andmanagement of the funds. An Annual General Meeting, , reports on the business and financial statements for the Hall and as stated above elects the Trustees. ## **Reference and Administrative details** |Charity name|Charity name|Toddington Village Hall|Toddington Village Hall| |---|---|---|---| |Other name the charity uses||N / A|| |Registered charity number||1180049|| |Charity’s principal address||Toddington Village Hall
Newtown
Toddington
Cheltenham
GL54 5DU|| |1
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|||**Office(if any)**
Chair
Trustee
Trustee
Trustee
Trustee
Trustee| ||**Trustee name**||**Office(if any)**| ||Paul Workman||Chair| ||Kathryn Elizabeth
Walker||Trustee| ||Mandy Joyce Gooch||Trustee| ||Michael Ivor Dunford||Trustee| ||Pamela Kate Holmes||Trustee| ||Arthur Edwin Alvis||Trustee| ||||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s)
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**Position (eg Secretary, Chair, etc) Date** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report MARLII 31 aD4b Charlty no (If any) th*ity fftTrU￿ tsth• Da ,' N1:1 .' "rf 2011 fft Acr). Kl8r se&1(￿ 145 d Ihe 2011 Art •NI in c•ryw¥J ￿t my ex￿￿￿1(￿7. I uTh*r seclion 145(5Xb) of Ihe A Ad ' Please (￿ete the in the bra*ets rftsy TODDINGTON VILLAGE HALL 1180049
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Apr-24 31-Mar-25
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Regular charitable Acitivity Income 19,997 - - 19,997 17,782
Other Hire 4,985 - - 4,985 2,215
Events 5,815 - - 5,815 12,418
Grants and Donations 130 - - 130 950
Other Income 317 - - 317 783
Interest Received 778 - - 778 682
- - - - -
- - - - -
Sub total (Gross income for
32,022 - - 32,022 34,830
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 32,022 - - 32,022 34,830
A3 Payments
Food and Drink expenses - - - - -
Licenses and subscriptions 999 - - 999 431
General event expenses - - - -
Other costs 203 - - 203 199
Acre Loan 2,760 - - 2,760 2,759
Repair and Renewal 2,426 - - 2,426 7,542
Insurance 1,252 - - 1,252 1,772
Bank Charges 60 - - 60 60
Accounting and Exmaination 540 540 510
Electricity, light and heat 13,026 13,026 3,350
Water 385 385 201
Administration 3,433 3,433 3,428
Cleaning 6,112 6,112 4,054
Health and safety 427 427 1,094
Grounds mainteance 1,950 1,950 1,671
Windown cleaning 895 - - 895 490
Sub total [ 34,468 ] - - 34,468 27,561
A4 Asset and investment
purchases, (see table)
Equipment 205 - - 205 3,802
- - - -
Sub total [ 205 ] - - 205 -
Total payments 34,673 - - 34,673 31,363
Net of receipts/(payments) - 2,651 - - - 2,651 3,467
A5 Transfers between funds - - - - -
A6 Cash funds last year end 52,315 - - 52,315 48,848
Cash funds this year end 49,664 - - 49,664 52,315
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CCXX R1 accounts (SS) 31/01/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Land and Building
Fixtures and Fittings
Cash at bank- current
Cash at bank-deposit
Equipment
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,152**
**-**
**41,512**
**-**
**-**
**-**
**49,664**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**710,000**
**-**
**6,800**
**-**
**7,302**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Paul D.E. Workman (Chair)|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 31/01/2026 2