## **Toddington Village Hall** (Charitable Incorporated Organisation) Charity No. 1180049 Trustees’ Annual Report and Financial Statements For the year ended 31 March 2024 ## **Trustees’ Annual Report for the period** **From 01/04/2023 Period start date To 31/03/2024 Period end date** **Charity name: Toddington Village Hall** **Charity registration number: 1180049** ## **Objectives and Activities** The Hall is to be held in trust for the benefit of the residents of Toddington and the surrounding parishes for use for meetings, lectures and classes, recreation and leisure activities for the purpose of improving the condition of life for the said inhabitants. Hire of the hall is open to residents and non-residents. Regular bookings currently include, AA Meetings, Pilates, Karate, Yoga, Bridge Club, Art Class’s Dance Class’s, Church fund raising, Wedding Venue. The hall is also used for PC meetings and Local / General Elections. It is confirmed that the trustee's decision-making process has regard to the guidance issued by the Charities Commission. The primary contribution by volunteers is time, although all volunteers personally contribute items like cake for the coffee mornings and raffle prizes on a voluntary basis. ## **Achievements and Performance** The hall has found its equilibrium again from the aftermath of COVID. We are holding our own financially but only just! There is much needed input from others in the Village to achieve social gatherings and raise extra money to add to the reserve funds. It has been difficult to achieve and until more community interest is mustered the hall, will, I feel, just tick over as it does now. The cleaning of the hall is all funded without volunteer input and its working wells as is the Hall master software booking system steadfastly run by our Bookings Secretary. In terms of improvements and maintenance a flooding carpark has been completely resurfaced and overhauled. The large trees to the eastern boundary have been cut down with help from our neighbours – the nursery.. Lighting was improved and the main hall decorated. Kick boards were fitted to the doors. Yoga Chairs were purchased with the help of a grant. We also replaced the commercial dishwasher in the kitchen. Fire alarm is compliant but will require replacing at some point. The siting of the new playground with 106 monies from developers Newlands Homes is still work in progress. ## **Financial Review** Summary of financial position for the year ended 31 March 2024, the charity received income of £34,830 (2023 £29,645) and made charitable payments of £27,561 (2023 £28,267) and purchase of equipment of £3,802 (2023 £Nil) resulting in net of receipts of £3,467 (2023 £1,378). Total Cash funds for 2024 year end was £52,315 (2023 £48,848). ## **Structure, Governance and Management** The governing document of the charity is CIO Constitution. CIO registration: 24 September 2018. Trustees and officers are co-opted from the parish and duly elected at the Annual General Meeting. No specific induction or training policies exist, but trustees are provided with informal, ongoing training on the work of the Hall. The Chair oversees meetings and day to day activity but management decisions are a group duty. Bookings and Hall Cleaning are carried out by paid staff and invoiced on an hourly basis. Trustees hold meetings to review progress against objectives, setting of new objectives andmanagement of the funds. An Annual General Meeting, , reports on the business and financial statements for the Hall and as stated above elects the Trustees. ## **Reference and Administrative details** |Charity name|Charity name|Toddington Village Hall|Toddington Village Hall| |---|---|---|---| |Other name the charity uses||N / A|| |Registered charity number||1180049|| |Charity’s principal address||Toddington Village Hall
Newtown
Toddington
Cheltenham
GL54 5DU|| |1
2
3
4
5
6|**Trustee name**
**Office(if any)**
Paul Workman
Chair
Kathryn Elizabeth
Walker
Trustee
Mandy Joyce Gooch
Trustee
Michael Ivor Dunford
Trustee
Pamela Kate Holmes
Trustee
Arthur Edwin Alvis
Trustee||| ||**Trustee name**||**Office(if any)**| ||Paul Workman||Chair| ||Kathryn Elizabeth
Walker||Trustee| ||Mandy Joyce Gooch||Trustee| ||Michael Ivor Dunford||Trustee| ||Pamela Kate Holmes||Trustee| ||Arthur Edwin Alvis||Trustee| ||||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the N/A Declarations Tho trustees declare that they have approved tho trustees, report al)ove. Slgned on behalf of the charlty's trustees Slgnaturels) Full name{s) eAoL Posltion (ag Secrètsry. Chalr, ete) Date ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** TODDINGTON VILLAGE HALL **members of On accounts for the year** 31 March 2024 **Charity** 1180049 **ended no (if any) Set out on page** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 15[th] January 2025 **Name:** Chaweevan Williams FCCA **Relevant professional** Chartered Certified Accountant **qualification(s) or body: Address:** Verdant Accountants Limited 20-22 Wenlock Road, London N1 7GU **Charity Name No (if any) TODDINGTON VILLAGE HALL 1180049 Receipts and payments accounts** Period start date Period end date **For the period To from 1 Apr 2023 31 Mar 2024** ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**
**Unrestricted**
**funds**
**to the nearest**
**£**||**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||**17,782**
**2,215**
**12,418**
**950**
**783**
**682**
**34,830**
|**-**
**-**
**-**
**-**
**-**
**-**
**-**|||| |Regular Charitable ActivityIncome|||**-**|**17,782**|**17,653**| |Other Hire|||**-**|**2,215**|**3,471**| |Events|||**-**|**12,418**|**8,273**| |Grants & Donations|||**-**|**950**|**-**| |Other Income|||**-**|**783**|**195**| |Interest Received|||**-**|**682**|**53**| ||||||| |**_Sub total_**_(Gross income for AR)_|||**-**|**34,830**|**29,645**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**||||| |||**-**
**-**
**-**|**-**|**-**|| ||||**-**|**-**|**-**| |**_Sub total_**|||**-**|**-**|**-**| |**_Total receipts_ **
**A3 Payments**|||||| ||**34,830**|**-**|**-**|**34,830**|**29,645**| ||||||| |
Food & Drink Expenses|**-**
**431**
**-**
**199**
**2,759**
**7,542**
**1,772**
**60**
**510**
**3,350**
**201**
**3,428**
**4,054**
**-**
**1,094**
**1,671**
**490**
**27,561**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**-**|357| |Licenses and Subscriptions|||**-**|**431**|698| |General Program / Event Expenses|||**-**|**-**|4,664| |Other Costs|||**-**|**199**|385| |Acre Loan|||**-**|**2,759**|2,759| |Repair & renewal|||**-**|**7,542**|474| |Insurance|||**-**|**1,772**|2,079| |Bank charges|||**-**|**60**|61| |Accounting & Examination|||**-**|**510**|2,010| |Electricity, Light & Heat|||**-**|**3,350**|4,191| |Water|||**-**|**201**|227| |Administration Salaries|||**-**|**3,428**|2,973| |Cleaning|||**-**|**4,054**|4,049| |Telephone|||**-**|**-**|-| |Health & Safety|||**-**|**1,094**|486| |Playing Field Maintenance|||**-**|**1,671**|2,544| |Window Cleaning|||**-**|**490**|310| ||||||| |**_Sub total_**|||**-**|**27,561**|**28,267**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|**3,802**
**-**
**3,802**||||| |**Equipment**||**-**
**-**
**-**|**-**|**3,802**|**-**| ||||**-**|**-**|| |**_Sub total_**|||**-**|**3,802**|**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|||||| ||**31,363**|**-**|**-**|**31,363**|**28,267**| ||||||| ||**3,467**
**48,848**
**52,315**|**0**
**-**
**0**|**-**|**3,467**|**1,378**| ||||**-**|**-**|**0**| ||||**-**|**48,848**|**47,470**| ||||**-**|**52,315**|**48,848**| Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds Lategon¥s k)eiaiis to nMr•#É B1 Cash fund8 11.580 Total cash funds 51315 nds B2 Other monotsry a888ts ¢uff•nt W41u• lopuorwll D•tall• B4 A$￿ts retsIn￿ lor th• charlty's own BS U*bllltJe¥ Pn'nt Name Date of approvèl D.E ICh•rl