PAINTERS FORSTAL COMMUNITY ASSOCNTION Roglstored Charlty Nurnber 1180045 TrUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31- AUGUST 2024 PAINTERS FORSTAL COMMUNITY ASSOCIATION Registered Charity Number 1180045 CONTENTS Page R8f•renc• and administrative details Tru3to0s' rewt 4-7 Indep8nd8nt examinerfs rep¢Jrt Slatemenl of finanoal activitses Balance Sheet 10 Notes to the financial Statsments 11-17 PAINTERS FORSTAL COMMUNITY ASSOCL4TION Rèference and admlnlw8tlve Oet8iis Trustees ProfessorBen Bennett{Chair) Glennis Bridge (Vice Chair I Vivienne Bowman trreasurerl Rebecca Towler (Secretary) Alastalr Greason Shiona Bennett Philip Comeliu8 E81bara Blunkell ClareAnn8nd Carol Gilliat (resigned 25th November 20231 Jacky Sealey (resigned 15th April 20241 H81an Goodwin (co-opted 20" December20231 Sinead H8ck&tt {co-OPted 20th December 20231 Marian M8ckins (co-opted 3° July 20241 Patron Lady Kingsdown. OBE Charlty Number 1180045 Post81 Address Painter8 For8tslCommunltyHall, Painters Forst81 Road Painters Forst81. Kènt. ME13 OEL Principal Addre38 Painter8 Forni8lCommunityHall, Painters For8tal Ro8d Paintors For8t81. K8nt. ME13 OEL Independent Examiner Nig81 Kay F.C.CA C.T.A A.C,I. Director Faversham AccountiTr3 Chanty & Taxatlon Ser41ce8 Ltd Chartered Certified Accknuntants. 6 Brogdale Place Faversham Kent. ME13 OAF Bankers Natwest PLC The Parade Canterbwy Ker CT12SQ PAINTERS FORSTAL COMMUNITY ASSOCIATION TRUSTEES REPORT YEAR ENDED 31* AUGUST 2024 Introduclio Thè Trustee's present their annual report for the year 1st Septembér 2023 to 31st AugLtst 2024, together details of sl9nrf￿9nI matters arising up to the date of the Charitable aimg Tho aims (or 'obiect$') of PFCA are: {1) To set up, provlde and operate a communitylvi118ge haiL in thè vlllage ol Peinters Forstal in tho parish ot Ospringe. and rj To organise and run events. activitles orf8cILit188 of an education8L recrèational. lei8ure-related. 80cially-enhancin& hèalth-ènhanclng or similer nature: In each case for the benefft of Ihe local community and without distinction of sex or sexual orientation, rae* or ol pol￿1¢81, religious or other opinions PFCA is a CharitaPJe Incw*d Org8n138tion (CIO). fcfmalty e&d)lished ¢)n 24th Sept8mb8r 2018 Governan¢￿ and management. PFCA TNstees consist of 12 posttlons. Afi but one of these pJsrtions was filled during peri)d reported. TnJsteg8 met every m¢Jrth during the year. The Trustees refres￿ its Ixjg'ness plan str8tegy in November. PFCA has 207 ¥ned up rnembeFS. Hlghllghts and achl•v•me Tho hall, which fnt opened lonna*y on 24th June 2023, opera￿1 all Y￿r. In August 2023 the hall had an occupanq rate of 1VA. peaked at 30% in Marth 2024 and 15 rrentty at 21 % due to issues tha hall had wrth acousts'cs {now resolved). Thre were 427 booknngs over the past finanaal year. ￿ of ￿Ere regular hirer5, 17% were genwal hirers and 14% were communty everts. Tr hall hye has generated an income Qf£24.￿7.b8t1bwn Septwnber 1st 2023 and Auguyt 31st 2024. Community events hokj during the year I￿￿￿ed.. 'Communi-Tea' drop-in, open events for Halloween and for D-Day Annr￿8ary Celebratiorts. Our communty wlic* officer has ￿ld regulw dropin 8es8iCmS. Examples of regular users induda: chikjren's parties, wakes, exerase dasse8. canasta dub, photogrwhy Club. NHS groups, Faversham njnners and many otsrs. PAINTERS FORSTAL COMMUNITY ASSOCIATION TRUSTEES REPORT YEAR ENDED 31* AUGUST 2024 Highlights and achi•v•mont (contin￿d) Grants and donalion$ have t*8n lo ￿￿￿0Ving a nurnL￿r of assets at th8 hall during the yèar including.. an OFSTED ap1￿0ved saf8 Outdw play spa￿, a mechanical fioor sc¥ubber, and a ct)mmercial coffee maker. The Trustèès continue to improve the envircnment a￿1 phy￿c81 assets of the Hall, usipo grant and donation support %therever porx*ible. Communicalion During the year PFCA has ddivered three newsletters to all households in Ospringe and Painters Forstal. hall has a Fac*bwk page and ￿ Instagram account Tho Fa￿boOk page has gro￿Tr frorn 186 follth4Ers in Septthnb8r 2023 to 274 fdlowers in August 2024. Instsgram has grcrtvn from 124 follo￿￿3 to 218 folk)wers. Gr•nts and donatlom recelvod DurirvJ the year PFCA aFplied for rec8lved funding from AKO Foundatlon £5,000 Tesco'B Ground¥M)rk$ £5CQ. O¥)ringe Parish CowKil approv￿1 £4,9)) (£3750 net of VAT) fwKling tQ•¥8rds a play area and improved car parking, of vknich £1,303 has b8en provid￿1 to date. Crther grants ncluded.. Swale Borough Council £4,122 EV points. fdding ta￿83 and a coffee machine, and SV￿re Charitable Ftxndati(xB £7,500 for 8COUStic I￿￿r0¥8m￿ts. A nuM￿r of gifts and donalN)ns have been rel*￿d thring tha year pnj. appropriate, gift aid was apFlied lor and received. Stafflng PFCA employs a Communty Mobilizer fLWKled by the National Lottery Communty F￿￿. During the year £20,000 in grants to surport this posrtion has Èeen rec8ived. We assess this to have been a great *JCMXS in g8ttirwJ the operation and use of the Hall started in its initial year8. Fffwncial r•vi•w PFCA has had a strong frst year of opèratirKJ ts H811. Income has been wJffi¢￿nI to me& costs and to develop sorne rese￿* against future un￿rtaInti8$ Detailed financial statwnonts can be fourKI ¢)n pages 9 - 17 Rosorves pollcy PFCA aims to retsin suffic￿￿ reseNes to en￿re 12 months of operatlon wthout other income. PAINTERS FORSTAL COMMUNITY ASSCflATION TRUSTEES REPORT YEAR ENDED 31SI AUGUST 2024 Risk management PFCA has develowl a Risk Regist&r￿lIcti is revwvj by Trustees bkmonthly. A Tru* has t*en rK)minated as resrx*nsl)b for ri8k rnan&pment. Going concom The Trustees are satisfi8d that the policies that they have in place to generate funds will enable the tharity to ¢ontinu8 as a going concem. Trustse8' rospon$lbSlltl•s In Iln•ncial •tst•m•nts The Charity Twstees are rasp0nwb￿ for preparing a trusl8es' annual report and the financial statements in accordance with applicable law and Unitod Kingdom Accounting Standards (United Kirydom Generally Accepted Accountin9 Practlce). Th8 law applicable to chanties in England and Wales r8quir88 tho Trustees to Pf8pare financ4al statements fcrt each financial y88r which give 8 true and fair vi8W of stale of affairs of the ¢harity and of the incoming resour￿ and application of resources, of the charity for that period. In preparing tt￿se financial statem•nts, tho trustees are required to: 8elect Suitable accountirvJ pobi¢ias and then apply them consistwly; obser¥e the methods and prin¢Ap￿ in the Charities SORP; make judgements arKt 88b'mat8s that are reasonable and prudent., State whether applicable UK Accounting Standards have been foll￿d, subject to any mat8ri81 departur88 disdosed and explained in the financial statements,. and, prepare tha financlal stalemertts on the going concern basls unles8 it18 nappropriate to presume that the Charity wll continue in op8r8tion. The Truste88 are r88ponsible for keeping prop•r a¢¢ounting records that disdose with reasonable ac(￿raCY at any time the financial position of the charity and 8n- able them to ensuro that the ffinancial ststements comply wrth the charit￿9 Acl 2011. the applicable Charities (Accounts and Reports) Regulations and the provisions of the Constitution . They are 8180 respon8it4e for safeguarding th8 as88ts of the charity and for taking reasonable steps for tho prevention and detection of fraud and othw irr8gulariti8S. The Trustees are responsible for Ihe maintenance 8nd integrity of the corporate and finanryal information. Legislation in the United Kingdom governing th8 pr8paration and disseminats.on of finanaal sLqtements may drffer from legislation in other jurisdl¢tions. PAINTERS FORSTAL COMMUNITY ASSOCIATION TRUSTEES REPORT YEAR ENDED 31st AUGUST 2024 s￿￿mary and conclusions PFCA have compleW th8 first, ￿￿*$ful, year of operatir¥J the Comrnurwty Hall. Approved by ts Tru8t88s on the 6th November 2024 Professor Bon Bennett Chair of Trustees PAINTERS FORSTAL coiIMuiirrY A8SOCL4TION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PAINTERS FORSTAL COMMUNITY ASSOCIATION We report to the trust￿ my •xomAWA)n of the of Painte￿ Frystsl Crynmunmty A*s￿la￿n (the Asst)GWonl br the year arthj 31 AwjL￿1 2024. Rry)on•lbllMle• 4nd bw•l• ol f•port As the charty trustsès olth& AssoaalKJn you af8 fof knp•r•tion of Ihe Accounts ￿ accord￿C with thè rèquiraments of th& chanb.es Acl 20111ts AL%'I. We report in resroct ol our èxaminats"¢NI of th8 A$s￿iatifM'¥ accowts carri￿ out U￿￿er section 14S of th8 ++1 2011 Ad and sn caryiry out my ￿a￿nation ￿ hrn 411 th• applieable Directs'ons given by the Ch&ity Cornmission un¢Jw 145(SMb) oftr* Aet prLKedurus ur￿kOn do not provth 81 Ihe •vkJ•n¢• Ihat be Tr]Ltired in an audit, afi congequenly no opinicffl Is gi¥gn 95 to tP• acca￿ piesont a and falr ¥W and lh• rw li Ilm#•d ¢0 thtss• mètt•fS $8t In the report Ind•p•nd•nt •xamln•r'• •tst•ffl•nt Wg havo ¢JJnpleted my 8xarnination. cmfimi thai tK* rnato￿ m9tt0rn hav& L>XnO to trjr •tsntlDn In conmcb.on with Ihe examinaticffj giwrvj us caus• to Ihal tn any m8t8nal r89PXt' . arLounting records were not kepl in ottho AssOcW￿ as ￿qU[￿l by 80&￿ 130 of lh• A¢¢ or 2. th* aC￿Unts do not acujrd wrth those record•.' c 3. tho xcounls do not clxnply wilh th& •PF4icat4e rewiwnts concerrurvj the forTn and content of accounts let out in Ihg Chariti•$ IAc£ounts ar4J RepC￿ts) RewL*K)ns 21￿ obw than any Iwuiremant that the accounty glv• g Yru• and fair viéw whrttt L8 not 8 mthr C￿$1[1￿8d as W ofan indwnd•ntexamina*on. W• rn) conc￿Tra and h84t tX*M Ollw m•tt•rs tsxamiw14on to attention shou*J be df8wn kn tri$ ordw to •n•i4e a kyoper urbjgrntardrs ol Iho to bo Nigel Ditgdo Fovershwn ACCO￿￿"na ChwTrre¢ Cerb'fiod 6 BrogdalB Plac• FavoNh•n Kgnl C.C.A C.T.A. Clalj 71h Nowmber 2024 an and T9¥AI￿ S8r¥Kxs Lbj ME130AF PAINTERS FORSTAL COMIAUMITY ASSOC14TION STATEMENT OF FINANCIAL ACTWMES FOR THE YEAR ENDED 31ST AUGUST JJ24 Totsl Totsl Year tr* 31.8.2023 Funds Fuftds 31.8.2024 Voluntary Incom.. Grants DonatK)ns and subscnpl*xs Grfi hid 8.025 6.800 33.426 39.451 6.800 1.289 274,691 8,307 cha￿*ble Income Hall hire faes 24.1%7 24.C*7 A¢tlviliu fwg•nw•llng fundB." Fun¢traising 5,033 1,742 Inierost Inwfanc• cLqim Tol*l Incomlng r••ouK•• 43.194 33,426 76.620 288,817 Expendlture Exp•ndlturn on ¢h*rfi*bh *edvlll•• Fundr8lslng expeTh1thro 1,184 236 charitab￿ expondilure 20,88S 43,￿9 64,474 22,093 Totsl •xp•nd1￿rn 22,049 85,658 22,329 N•t Incom•l•xp•ndltsrnl 21.145 110,183) 10,962 266.488 Trnn•f•r4 Not mov•m•nt In fund• 5939 116,122) 27.084 lo,￿2 266,488 R•Gon¢lliation of fund• Totsl fund l)MughtfoM* 17 37.404 821,599 859.Q)3 592.515 TotAI fvnd c•rrled forw*rd• 805,477 869.965 859.(M)3 BALAIICE SHEET AS AT 31ST AUGUST 2024 2024 2024 2023 Flx•d amets TI￿gIb￿ 8SS8ts 851.274 Debtorn and prepaY￿nIS Current 4ecounts 1.432 44.141 2.532 83.104 45.573 85.626 Llatylltleg Cr¢¢Jltors tallln9 du• wltNn on• Sundry crgdiiors Community10on8 Ilnt•r•8t fro•1 22.907 35.0 Tthl Curr•rt U•billt*• 57.9]7 N•t cmrt ••wt• 3e.525 859,TrJ3 Th• F￿dI ol th• Clwlty Unr•stn¢t•d fvn+J1 R•BlrKl•d lund8 37,404 821699 12 805.477 T¢tti ct• Fund• 8S9,003 nedo th• Twt••s by nn•ll ru¢t••8 Tw$tsèifr•8sur•r by fv TN$t•M on eth P4Jb•7thw 2024 10 NOTES TO THE A¢coupirs F(XI ThE YEAR ENDED 31ST AUGLIST 2024 1 A¢¢ounting poliBi The Prinripal a¢£wntir4 pok•s adtJPtsJ, N*Y9*i*nts k•y &lu1￿ ofMb"ff4bon un￿rta￿lty in the preparnlon the finantyal arJ as Thg ar￿Ults hava bggn w•pw•d ITr Kcwdar¢• **h ar*Y Rwth'r¥J by Charibe8.' Sta*Thrt of R6oynmend8d Prndk* aptyM%ble lo charii*g It*r ar￿unts in atujrdance the Fin8nca&l Reportsng Standard appIrAb￿ in the Unted K¥Wm and IFRS 1021 the Charit*s ￿ 2011 Genernlty Pra(*c• as tt applk75 frNn 1st January 2019. Asslts ANJ Ik4bll* ar• Iniblty rnetsJnis•d at h*toric•l east or tr8nsacboTh ¥9￿ un*ss oth8r*n8 Stated m Ihe relevant accounts"ryJ polw rxikn(sl Th• fin¥￿￿81&￿￿rn￿I8 •rn ptop¥•l *Jn a gow tilrthm Thare ar• no unc•rtAinlbBs r•Lql&l to events •re4ndi￿rr1whth Yhfjuhj e4stdoubion the Ch•r%*$ to ttjntiiue Is a golw concem The sbanificant Krnuntiry polo8B appw in tho prepwalTh fmanc9￿ 8tstorrwts are wl out bots￿. Th• pohcim ha¥* twn consrntenty4Wk•J ts) all yaars wesantad cth•r*iw Slat•J bl In¢omlnq lem5 of incr￿e ire rEWgnk8ed I￿ude￿ in the 4uX￿n￿ *then allthe ful￿>￿1 171eii& th• charty ha¥0 on￿911￿¢t0th8 fvn¢ti', - any wrfonnantt condit*Jn8 attBcthd *> thè of ha4e been met or are fuhy *xthin the th1ntr￿ ol th• Chorry. . thw• i• sufflc*nt c•rtthty thal r•¢•W olthè IrK¢rrn * c%m*a•r•d wobab*.' and . th• amount e4n b• nlwbty When inccthng mourc•s h•¥• f•l•t•J •¥**knr• lh• rnwurr•• rd•t•J •xwndl¢ur• w• r•port•Y In the SOFA. Doft•don¥ •nd Gr•nlL Donat￿nI and Grants ¥• ow inckbJrAt In I￿ SOFA th• th*rty h•• w￿￿j11￿&1 enUU•ffl•nt to th• Ini*ming r•*ourr*s from thx r•d*ms arn I￿k￿d ifi lh• SOFA tim• •sth• omto r•l*, ¢1 *X￿ndId Al ￿￿ure￿ oxpended we reeagthed onth Ihére kn a Wl N co1￿￿￿￿46 obhJ&kn to rmkn * p&￿Thnt to i thkd party. RtttyJrt•$•VndOd •¥rl>utJblp VAT*lwth ¢*nncl b• r￿er9d. The Paknt¢rn Fcrf¥lal Corr•MtyA•w(*#>n 4Wlad fortha buikling cry*r•# io b• z•ro r*•d und•r Wjon 14.7 ofVAT NotK¥ 708. dl Fund a¢¢tyJthino r••trid•d fu￿$ ar• dm4￿)￿• ￿h•r ir*ctyMKJ r*M￿r￿S Mc*N*I• Of g•n•rat•J for th• *)bi•o8 of th• Chwty hout further ¥F•(tsl puryjow and arn •wthbl• u9•MrnI fiw*J•. Ro11rithl ar• to b• uwl •• W +)0￿ by lh• donor. E¥¥￿drtuI• whth cntoria to th• bjnd •) Tanglbh Flx•d A8s•ls The L•nd h•$ • vahR of£KI.OLWJ w• nut be %￿le￿t￿￿￿Klknn. The cosl d pr¢f¢￿'¢i￿￿ fees ha￿ bem rAPrtJli¥od and ￿ T￿fi off togothw th• rJAt ofconstruthon ofthe bu￿1￿9 dt 2% per wnurn IrcTr 2*h Nlay 2023 ihe dats ofthe of . Fi*d WMII te depreciated at 11YA p• str*uht li￿ •sfrnm29th May 2023 orT*then itCLrn uw. TM Equyrnnt aThl Frttrys*il ￿ dÉpreo•W 8t21YA p8 *J¥4ht Irtyn dats *)10 um. P8inl8ts Forntsi Auc¢4¥iM is a charth￿ Organ￿8￿n regMtrrBd ￿ England and Waks. chariV$ rngi$bred numb•r. prMKw81 •¥J MbJ• ol OP**Tr)rt$ ¢4n b• lour¥J in Ih L•go1 Administrative ￿fOrM￿￿"0Tr and Trus*8s R•k*Nt. 11 PAip¥fERS FO11ST￿ COIIIIUP4TY ASX£￿TION TES TO Tri I￿oUt￿rS FOR THE YEAR ENDED 31ST AUGUST 21r24 I AL￿un￿.ng Pojicies ( continued) glCurY*nry The prewntstion 01lMffi(w Vnrn•trl¢t•d R••lrithd fund# fund Total lund• Fixfjd 88¥ets Current 4ssal Current liabikns 33.298 43.B05 (39.6991 817.978 21,831 {18.2Q81 851.274 65,638 (s7.￿7 37,404 821, 11 R••trl¢t•d Fund•- Curr•nt Trnn•f•r4 ￿lIne+ It 31.082024 01J19.2023 r••owc Land, Buikfjng and Fixed Plant 817.976 &18ry Costs 3,623 Groun¢Jwork (feseAJl 12.926 20,C£(J 125.1231 118.4861 14,819) 11.120) 800,960 4,017 821.599 33.426 I43.￿) 15.939) 805,477 15 PAll￿ERs FORSTAL COIIMUNITY ASSOCIATIOM NOTES TO THE ACCOUNTS FOR THE YE4R ENDED 31ST AUGUST 2024 Rastrict•d funds (continu￿ Jikjing and Fitting8 Gr* wo¥*J8d ft* Pem￿$40￿. desi #nd fc* o)n8trucknn of Communtythllap h81 irthding all fthirg ￿ r￿ing8. Salary Co8t¥ A grnnt wovthd by the Nathmal Lottery Ccffimunit*8 Fund to the C￿nmUn￿Y aS$￿￿a￿n to ￿plOY an engbler Groun¢thvorks (Tescol A gr•rt 98 a a￿110bUbc￿ to a scli play grea for thg Pf8- school 13 RMtrl¢t•d Fund•.Priory•ar B4l•nce at 01m.2022 r••our Trnn•f•rn Bal•nu •t 31.08.2023 L￿d, Building and Fix•d PL8nt 562.338 262.377 Salary Costs 11.120 Hea￿￿9 L(h Internatit)￿l Tr•es (7.52¥ 17.49T) 784 817,976 3.823 11.500) (414) 563.838 273.W9 {15.434) (714) 821.599 14 Contlng•nt A•••t* . grnnts Thg Charity w41 8W8rded ¥ lolal of £40.Cm from Ihe National Lottery Commmtiès Fund for Inttial 8laff co3ts on opening ol th• Communty ￿1. As at 31st Augusl 2024 a total of £10,WO was ¥til rthtsrMling12023 £30.(KM)} The Chwity w¥$ a￿Ttsd a grani n kirnl of £4.5fMJ ty 08wlngè Counc41. Al the yogr •nd È1.303 had been paid a baLw lo be dormed. tt is antwjated the baL8r￿a of tho ant ¥%lll be u8ed on Imp￿n9 pa￿n9 fa(arties. 1S R•lat•d ￿rtY th•Glo•ur• Due lo the nature ol Ihe Ch￿1￿5 adivlies, thern are CLmneL*¢)n$ b8hY8èn some of the Trustees and oflhe grants approved. That saKI, the cyJnnec*K>ns th) not ir7lluen¢x wrrt[￿ ovgr wther of the Charity or the institutions the are by. Where a ￿1n¢¢I1￿n 1$ Nl8ntrfièd th• Tru8tse involved dodaro$ Ihis and has influènce obv the 8w8rd of that granl. For these rnasons, the TN$tees th) not c¢￿$*￿er rt neces6arylo thtail out these ￿nn9(alor*. 16 Contlng•nt Li•billll•• At the syar a￿1 th8r8 were no coniingont Li*blrtm12023 W. 16 PAINTERS FORSTAL COMMUIIITY ASSOCIATION NOTES TO THE AccouKrs FOR TrE YEAR ENOED 31ST AUGUST 2024 17 Comp•rnd¥• Ststsnwnt ot Flnancw PxlivitipB12023) Totsl UnYMtsl¢t•d R•8trlcted Yeirto Fund• Fund• 31.8.2023 Tot•1 Pori(Ml to 31.8.2022 In¢om•: Grants Donallon8 and ￿b$￿1P￿nS Gift AWJ 5.325 269,366 4.807 341 274.691 8x17 1.384 293,724 92,779 22,438 1,043 Charltsbh In¢om• Hall hire fees Acefvitle¥ lor9•n•r•llng fund*.' Fundraising 1.742 1,742 2,903 Oth•rlncom• Inte￿8t In6Ur•n￿ ckqim 1.424 T¢￿1 Sncomlng r••ourc•• 273,9)9 288.817 411,904 Exp•ndltur• Eyp•nd1￿rn on ¢h•rftabh •¢dvttl•¥ FurvJra181ng eXp￿lI￿re 236 Charitablè expondthjrn 15,434 22,093 2,883 Totsl •xp•nditurn 1S.434 2,883 N•t IncOn￿exPen(￿Urn) 8.013 258.475 286.488 409,021 Tr•n*f•r¥ N•t movement In fund• 14 257,761 8.727 409,021 RKonclllatlon of fvnd• Totsl fund lYDughtfoJw•nt• 28.67T Ya,838 5¥2.515 183,494 Totsl fvnd ¢•nlgd forw*rd• 37,404 821,599 859.Ci13 592,51S 17