2022-09-30-accounts - Buckingham Primary School PTA

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 01/10/2021 Period start date To 30/09/2022 Period end date Charity name: Buckingham Primary School PTA

Charity registration number: 1180022

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	THE OBJECT OF THE ASSOCIATION (THE OBJECTS) IS TO ADVANCE THE EDUCATION OF PUPILS IN THE SCHOOL IN PARTICULAR BY: 2.1 DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL 2.2 ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To raise funds for Buckingham Primary School to improve the facilities and support the school. Currently, fundraising is to support the outdoor spaces project; Forest School, pond area, allotments and play equipment areas.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The charity has had regard to the Charity Commission’s guidance on public benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	For the majority of the year, we continued to avoid events due to the impact of covid. But when we did reintroduce a full event, what an event it was! The Family Fun Day in July was an incredible success. The amount we raised was simply astonishing, and the positive impact it had locally boosting the school’s profile and celebrating the 50th anniversary was brilliant. It really was a community event, and therefore we intend to make it an annual fixture on the school calendar. And let’s not forget the return of the Santa Fun Run. Again, a great event that also raised a great amount of money through sponsorship, and something we can also build on in the coming year. At the start of the year, we invested a lot of time in grant applications, as we knew we would be limited by what we could do event-wise. This was also very successful, with us securing two £5,000 grants from Heart of Bucks and also Bee Green Solar, as well as other notable successes including £1,000 from David Wilson Homes and 1st place in the Tesco blue tokens, securing £1,500. These grants enabled us to fully fund the outdoor spaces projects, including the forest school, pond area and allotments, and meant that we have built up a decent fund for the next area we are looking at, which is replacing the outdoor play equipment. Our ‘always on’ channels continue to generate a great income stream. We now have 202 supporters through Amazon Smile, which has raised over £1,300 since we set it up in July 2019. Bags2School provides an easy revenue channel too, which we continue this year with another 2 collections. And the second-hand uniform shop is now so well established, providing an essential service for many parents, and generating a good income. A huge thank you to Birgit who manages the stock and fulfils all the orders. It is Birgit’s last year at the school, so we’re on the look-out for someone who can learn the ropes and take over next year. It's been a year of welcoming many new faces to the PTA, as we get events back up and running, and a huge thank you to

Kyrstn and Tish for joining the Committee alongside Jules and I this year, as well as the numerous people who’ve joined from the new year groups. Parents, carers and staff getting involved is critical to the success of the PTA, so please spread the word about what it is- and what it’s not! And finally, I want to thank the school staff and the SLT who are brilliantly supportive. The PTA really is a part of the school, and that wouldn’t be possible if it wasn’t for Sam, Josh and Kelly. Thank you. Looking ahead, we have a big target as we aim to support the school with replacing all the outdoor play equipment. But with also £30,000 already raised, we will see this work commence in the coming school year.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	We have had great success in both fundraising and putting on events for the enjoyment of the children! Christmas activities generated £4,644. This included the raffle, the Santa Fun Run, Christmas Parade and Christmas cards. Donations and/or grants have brought in £12,988. With already another £1,125 – the second half of Tesco’s blue coin challenge - due this year when spend continues on the outdoor spaces project. -Within this we received a donation of £263 following the wishes of Valerie Bradley. It was Valerie’s wish that instead of flowers there be a collection to donate to Buckingham Primary School PTA. Activities ongoing through from last year such as the brilliant second-hand uniform initiative, bag2school plus Amazon Smile and Easy Fundraising raised £1,206. Activities new or brought back in for 21/22 included the “Twosday” challenge, World Book Day sale, Frozen Fridays, and Year 6 Performance refreshments. These raised £2,607.

		Last but not least was the brilliant success of the 50th Summer Fete – generating £8,979! This was a great success in terms of fundraising but also in terms of an event for families and students of BPS – past and present, as well at the wider community. All involved should be extremely proud! Payments for the Outdoor Spaces project (forest school training, gardening equipment, garden shed, forest school equipment and materials for the pond area) totalled £9,896. Further there was payment of £50 by the PTA for F2 books. All other payments related to floats and expenses associated with generating the above-mentioned income.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held for the current project/fundraising initiative. Current reserves are held for the purpose of the outdoor spaces project.
Amount of reserves held	Para 1.22	Cash at bank at 30/09/22 was £26,197.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Structure, Governance and Management

Description of charity’s trusts:		N/A
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted 17/07/2018
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Vote at AGM or EGM - one nomination and then to be seconded by another

Reference and Administrative details

Charity name	Buckingham Primary School PTA
Other name the charity uses	N/A
Registered charity number	1180022
Charity’s principal address	Buckingham Primary School Highlands Road Buckingham MK18 1PN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Susan Fish	Chair
Nitisha Dowty	Vice Chair	Appointed 10/02/2022
Kyrstn Brooks	Treasurer	Appointed 02/11/2021
Julie Caulfield	Secretary

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s Full name(s Position (eg Secretary, Chair, etc) Date	) )Sue Fish Kyrstn Brooks Chair Treasurer 13/10/2022
		Kyrstn Brooks
		Treasurer

Receipts and Payments Accounts: Buckingham Primary School PTA Year Ended 30 September 2022

Receipts: Payments: Represented by:	Total Funds Silver Coin Class Challenge 193 Christmas - Raffle 2,222 Christmas - Santa Run 2,043 Chirstmas - Parade 84 Christmas - Cards 445 Donations and Grants 12,988 Second hand uniform 497 Amazon Smile 474 Bag2school 168 Easy Fundraising 68 Twosday Class Challenge 744 WBD Book Sale 429 Frozen Fridays 1,338 Yr6 Performance 590 50th Summer Fete 10,690 Bank Interest 0
	TOTAL RECEIPTS 32,972 Christmas Raffle Prize Payment -150 WBD Book Sale Float -30 Frozen Fridays Expenses -333 Frozen Fridays Float -30 Y6 Performance Expenses -1 Y6 Performance Float -50 Expenses for school - F2 Books -50 50th Summer Fete - Prize Payment -100 50th Summer Fete - Expenses -1,311 50th Summer Fete Float -300 Outdoor Spaces Project Costs -9,896
	TOTAL PAYMENTS -12,251
	NET: 20,721
	Balance Brought Forward Current account 2,674 Savings account 2,802 5,476 Balance Carried Forward Current account 23,394 Savings account 2,803 26,197

Independent examiner's report to the trustees of Buckingham Primary School PTA I report to the trustees on my examination of the accounts of Buckingham Primary School PTA (BPS PTA) for the year ended 30, September 2022. Re5ponsibilltles and basis of report As the charity trustees of BP5 PTA. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of BPS PTA'S accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145lSllbl of the Act. Independent examiner'5 ststement I have completed my examination. I confirm that no material matters have come to my attention In connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust a5 required by section 130 of the Act- or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name.. fvi CAIJLO fft41ek) Relevant professional qualification or membership of professional bodies lif any).. Address.. es mLil O£A Date: Ilth )3