**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 04 2023 31 03 2024 **From** ## Section A Reference and administration details **Charity name** Grace and Smiles Foundation **Other names charity is known by Registered charity number (if any)** 1179972 **Charity's principal address** 91 SEVERN WAY BLETCHLEY **Postcode MK3 7QE** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Clara Pieterson|||| ||Joseph Campbell|||| ||Akasi Yawson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) Appointed Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** FOR THE PUBLIC BENEFIT, THE RELIEF OF POVERTY AMONG FAMILIES IN UNDERPRIVILEGED COMMUNITIES IN GHANA, WEST AFRICA BY PROVIDING ITEMS OF CHILDREN'S CLOTHING, SHOES, TOYS AND BOOKS TO DEPRIVED INDIVIDUALS, FAMILIES, **Summary of the objects of the** CHARITIES, OR OTHER ORGANISATIONS WORKING TO PREVENT **charity set out in its** OR RELIEVE POVERTY. **governing document** IT IS ALSO OUR AIM TO ADVANCE THE EDUCATION OF CHILDREN IN THESE COMMUNITIES BY RUNNING READING CLUBS TO IMPROVE READING AND LITERACY SKILLS AMONG THE CHILDREN IN THESE COMMUNITIES **TAR** March **2012** 2 TO ADDRESS POVERTY AMONG FAMILIES IN RURAL COMMUNITIES IN GHANA, WEST AFRICA. GENERAL CHARITABLE PURPOSES- DONATION OF BOOKS, CLOTHING AND TOYS EDUCATION- READING CLUBS RELIEF OF POVERTY CHILDREN AND YOUNG PEOPLE **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Grace and Smiles Foundation is guided by the principle of improving the welfare of humanity, especially children in the rural communities of Ghana. Its passion- to support families living in poverty- motivates us to source basic items such as used clothing, shoes and books from benevolent families in the United Kingdom. During the past year Grace and Smiles has slowed down on it’s charity operations in Ghana due to unforeseen circumstances. There are plans on picking operations up in the coming year. **TAR** March **2012** 4 ## **Section E Financial review** The beneficiaries of the activities of Grace and Smiles Foundation are **Brief statement of the** families in underprivileged communities in Ghana, West Africa from the **charity’s policy on reserves** core activities which are the donation of clothing, books and toys and the participation in our reading club programme. It is the policy of G&S to maintain a balance on unrestricted funds which relates to at least three months unrestricted payments where possible. We hold reserves so we can manage the financial impact of risk to ensure there is no significant disruption to our charitable activities. Therefore a £200 month reserve has been set. This policy will be reviewed at the Annual Trustee Strategy meeting each year. **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Cpieterson **TAR** March **2012** 5 **Full name(s)** Clara Pieterson **Position (eg Secretary, Chair,** Chair **etc) Date** 17/12/2024 **TAR** March **2012** 6 |**Charity Name**||**No (if any)**|| |---|---|---|---| |**Grace and Smiles Foundation**|||| |**Receipts andpayments accounts**|||**CC16a**| |01/04/2023
**For the period**
**from**|**To**|31/03/2024|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |VoluntaryDonations|**14**||**-**||**-**||**14**||**-**| ||||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**14**||**-**||**-**||**14**||**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**
||||||||**-**| |~~**_Sub total_**~~|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**-**| ||||||||||| ||||**-**||**-**||**-**||**-**| |Bank charges|**14**||**-**||**-**||**14**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**14**||**-**||**-**||**14**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**-**| ||||||||||| ||**-**||**-**||**-**||**-**||**-**| ||**-**|
|**-**|
|**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| CCXX R1 accounts (SS) 17/12/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Account
**Details**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Account
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||Signature
Cpieterson||Print Name
CLARA PIETERSON||||| ||||||||Date of
approval| ||Cpieterson||CLARA PIETERSON||||17/12/2024| ||||||||| CCXX R2 accounts (SS) 17/12/2024 2