Paddock Wood U3A Trustees’ Annual Report and Accounts 1 July 2022–30 June 2023
Trustees’ Annual Report for the period
From: 1 July 2022
To: 30 June 2023
Charity name: Paddock Wood U3A
Charity registration number: 1179959
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of Paddock Wood U3A are the advancement of education and, in particular, the education of older people and those who are retired from full-time work by all means, including associated activities conducive to learning and personal development, in Paddock Wood and its surroundinglocality. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Learning is by member participation in a varied range of interest groups, outings and social events, and by attending meetings and seminars organised by the U3A. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have all been inducted into the role of Trustee following the guidance issued by the Charity Commission, including the acceptance of the Code of Conduct for Trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | A considerable number of members take on active roles in the organisation, from leading interest groups, organising events and outings, helping communications between members, and serving on the committee, to providing refreshments at meetings. These roles are all voluntary. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Over the last year Paddock Wood U3A offered its members over 75 different interest groups covering such diverse subjects as languages, local history, music, art, and both physical and social activities, all led by our volunteer members. Membership has grown from 591 to over 600, the highest since the U3A started. Three social events for the whole membership and five study day trips took place. In addition, the U3A organised four theatre trips. Monthly meetings and seminars available to all were well attended. General information on a variety of health issues is provided regularly by the U3A Welfare team, which also initiated a set of postural stability exercise classes to support members. A monthly newsletter to all members provides reviews of study days and other events, and gives members useful information about future events, guidance on how to avoid scams, and updates on community issues affecting our members. Our website provides information about all our activities and enables participation. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The U3A’s financial position is healthy. A small loss was made in general expenditure over the last year, but at the same time a small surplus was made on social activities. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | The U3A holds a reserve fund in a deposit account with the aim of covering unforeseen contingencies and inflationary pressures. |
| Amount of reserves held | Para 1.22 | £6,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income is generated from annual membership subscriptions and from event and group attendance fees. This is specifically to cover room hire and incidental expenses and the provision of technical expertise as needed by thegroups. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | There are no major risks, but increasing hall hire charges are anticipated, as well as future increases in affiliation fees paid to the Third Age Trust. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g. unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected each year by the Membership present at the AGM in October. Trustees have the authority to co-opt Trustees as a result of casual vacancies and up to two additional Trustees to bring their number to a maximum of 14. Co-opted Trustees serve only until the next AGM and may then be appointed in the normal way. Trustees may be re-elected in subsequent years as laid out in the Constitution. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees receive “The Essential Trustee: what you need to know” (Charity Commission) and the written guidance provided by the Third Age Trust before taking on responsibilities. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | Paddock Wood U3A |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1179959 |
| Charity’s principal address | 23 Siskin Gardens Paddock Wood Tonbridge TN12 6XP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Michèle Sinclair | Chair | Membership at AGM | ||
| Colin Beavington | Vice-Chair | until 13/10/2022 | Membership at AGM | |
| Wendy Wollen | Secretary | Membership at AGM | ||
| Anne Trevillion | Treasurer | Membership at AGM | ||
| Jeffrey Bewsey | Membership secretary | Membership at AGM | ||
| Janet Wheddon | Vice-Chair/Groups coordinator | Membership at AGM | ||
| Jennifer Carney | Welfare | Membership at AGM | ||
| Dawn Kirk | Welcome team | deceased April 2023 | Membership at AGM | |
| Raymond Crowle | Speakers’ coordinator | until 13/10/2022 | Membership at AGM | |
| Frederick Lemont | Publicity | until 13/10/2022 | Membership at AGM | |
| Ronald Trevillion | Webmaster | until 13/10/2022 | Membership at AGM | |
| Barry Ednie | Committee member | Membership at AGM | ||
| Michael Smith | Committee member | from 13/10/2022 | Membership at AGM | |
| Linda Fearnley | Speakers’ coordinator | from 15/5/2023 | Co-option by Trustees | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc.) Date |
||
|---|---|---|
| Gwyneth Michèle Lilian Sinclair | Anne Trevillion | |
Chair |
Treasurer | |
| 8 September 2023 | ||
| 8 September 2023 |
Paddock Wood U3A Accounts 1 July 2022–30 June 2023
| 2022–2023 | 2021–2022 restated | Notes: 1 The £175 deposited by Brush Strokes in 2022 has been moved to this new category, which reduces the Sundry income amount from 2021-2022 by £175. This new category includes the money taken in by Interest groups to cover their hall hire and other costs. See page 3. 2 Fees for TAM for both 2022 and 2023 were taken in 2023. 3 Includes start-up meetings and sewn hearts expenses. £24 hall hire for Brush Strokes in 2021- 2022 moved to Interest group payments. 4 Includes £60 CLA licence. 5 This includes payments made by Interest groups for hall hire. Summaries on page 3 |
||
|---|---|---|---|---|
| INCOME | ||||
| Subscriptions | 9,647.50 | 9,076.00 | ||
| Meetingfees | 926.00 | 894.00 | ||
| Visitor fees | 15.00 | 18.00 | ||
| Bank interest | 70.84 | 1.87 | ||
| Sundryincome | 525.72 | 200.00 | ||
| Donations | 264.78 | 85.44 | ||
| Subtotal | 11,449.84 | 10,275.31 | ||
| Interestgroupincome1 | 8,368.32 | 175.00 | ||
| Seminars | 1,435.00 | 678.00 | ||
| Theatre trips | 4,820.50 | 1,571.00 | ||
| Studydays | 8,488.00 | 26,006.00 | ||
| Quattro events | 4,349.00 | 1,245.00 | ||
| Total income | 38,910.66 | 39,950.31 | ||
| EXPENDITURE | ||||
| Capitation fee | 2,388.00 | 2,216.00 | ||
| Church hall hire | 2,188.74 | 1,763.60 | ||
| Speakers | 1,361.39 | 1,065.00 | ||
| U3A News direct mail(TAM)2 | 2,971.40 | - | ||
| Interestgroupexpenses3 | 257.43 | 190.38 | ||
| Printingand stationery | 502.84 | 250.33 | ||
| Postage | 124.27 | 103.62 | ||
| Refreshments | 601.62 | 693.17 | ||
| Sundryexpenditure4 | 315.49 | 354.29 | ||
| Website | - | 165.00 | ||
| Handbooks | 390.00 | 375.00 | ||
| Beacon | 597.00 | 554.00 | ||
| Equipment | 569.20 | 306.36 | ||
| Subtotal | 12,267.38 | 8,036.75 | ||
| Interestgroup payments5 | 6,419.33 | 24.00 | ||
| Seminars | 1,178.75 | 760.70 | ||
| Theatre trips | 4,764.00 | 1,530.50 | ||
| Studydays | 7,438.95 | 22,331.05 | ||
| Quattro events | 2,534.53 | 1,282.13 | ||
| Total expenditure | 34,602.94 | 33,965.13 | ||
| Surplus/ (deficit) | 4,307.72 | 5,985.18 | ||
| Balance brought forward 2021-2022 | 15,637.67 | 9,652.49 | ||
| Total funds | 19,945.39 | 15,637.67 | ||
| **Represented by: ** | ||||
| NatWest General | 2,046.07 | 3,880.05 | ||
| NatWest Social 1(Theatre trips) | 94.90 | 38.40 | ||
| NatWest Social 2(Studydays) | 5,034.65 | 4,985.60 | ||
| NatWest Social 3(Quattro) | 2,568.32 | 753.85 | ||
| NatWest Deposit account | 9,484.32 | 5,913.48 | ||
| Cash | 18.19 | 66.29 | ||
| Cash balances held byInterestgroups | 698.94 | - | ||
| 19,945.39 | 15,637.67 |
Paddock Wood U3A – registered charity no. 1179959 – Annual accounts 2022–2023 1
Social 1 - Theatre trips
| Social 1 - Theatre trips | ||||
|---|---|---|---|---|
| Event | Income | Expense | Net | **Balance b/f ** |
| From 2021-2022 | 38.40 | |||
| Back to the Future | 731.00 | 722.50 | 8.50 | 46.90 |
| Oklahoma | 600.00 | 594.00 | 6.00 | 52.90 |
| Noises Off | 756.00 | 735.00 | 21.00 | 73.90 |
| Operation Mincemeat | 701.50 | 678.50 | 23.00 | 96.90 |
| Bonnie and Clyde | 792.00 | 770.00 | 22.00 | 118.90 |
| Crazyfor You | 1,240.00 | 1,264.00 | -24.00 | 94.90 |
| Ticket income and expenditure totals | 4,820.50 | 4,764.00 | 56.50 |
Social 2 - Study days
| Social 2 - Study days | ||||
|---|---|---|---|---|
| Event | Income | Expense | Net | **Balance b/f ** |
| From 2021-2022 | 4,985.60 | |||
| Potters refunds(May2022) | 369.90 | (369.90) | 4,615.70 | |
| Godinton House refund(June 2022) | 43.00 | (43.00) | 4,572.70 | |
| Brighton Royal Pavilion(July2022) | 90.00 | 2,010.25 | (1,920.25) | 2,652.45 |
| Walmer Castle(August 2022) | 850.00 | 1,361.40 | (511.40) | 2,141.05 |
| Goodwood Revival(September 2022) | 20.00 | 750.00 | (730.00) | 1,411.05 |
| Leonardslee(May2023) | 1,610.00 | 1,583.80 | 26.20 | 1,437.25 |
| RHS Wisley (June 2023) | 1,455.00 | 1,320.60 | 134.40 | 1,571.65 |
| Prepayments for future trips | 4,463.00 | - | 4,463.00 | 6,034.65 |
| Studydayincome and expenditure totals | 8,488.00 | 7,438.95 | 1,049.05 | |
| Transfer surplus to General funds | 1000.00 | (1000.00) | 5,034.65 |
Social 3 - Quattro
| Social 3 - Quattro | ||||
|---|---|---|---|---|
| Event | Income | Expense | Net | **Balance b/f ** |
| From 2021-2022 | 753.85 | |||
| Barn Dance(October 2022)1 | 808.00 | 918.78 | (110.78) |
643.07 |
| Tribute Night(January2023) | 797.00 | 713.91 | 33.09 |
676.16 |
| Race Night(April 2023) | 634.00 | 541.84 | 92.16 |
768.32 |
| Prepayments for future events | 2,180.00 | 380.00 | 1,800.00 |
2,568.32 |
| Quattro income and expenditure totals2 | 4,369.00 | 2,554.53 | 1,814.47 |
1Barn Dance had a cost of £50 in 2021–2022, so the overall loss was £160.78. 2Totals differ from the accounts because the prize of a £20 free ticket was carried forward from Race Night to the Quiz and Tea.
Equipment for general use (Equipment)
| 9/1/2023 | Dell laptopfor U3A resilience | 529.00 | Treasurer | Anne Trevillion |
|---|---|---|---|---|
| 17/4/2023 | USB to VGA adaptor | 34.95 | General | Fred Lemont |
| 16/5/2023 | Batteries for clicker | 5.25 | General | Fred Lemont |
Items for interest groups (part of Interest group expenses)
| 25/11/2022 | Scrabble board | 26.79 | Scrabble 2 |
|---|---|---|---|
| 28/11/2022 | Conductor’s stand | 20.00 | HarmonySingers |
| 5/5/2023 | Materials for hearts | 50.60 | Inspirational Stitchers |
| 9/5/2023 | IT support books | 48.98 | IT |
| 16/5/2023 | Materials for hearts | 52.82 | Inspirational Stitchers |
2
Paddock Wood U3A – registered charity no. 1179959 – Annual accounts 2022–2023
Interest group account summaries
Those groups that hire halls cover their costs by taking in fees from their members. This income is recorded as part of the U3A income. The table below summarises the Interest group income and expenditure for the year 2022–2023.
| Interest group | Balance b/f | Income | Expenditure | Net **change ** |
Balance **c/f ** |
|---|---|---|---|---|---|
| Art | 70.00 | 342.00 | 365.75 | -23.75 | 46.25 |
| Aviation | 42.00 | 140.50 | 137.00 | 3.50 | 45.50 |
| Brush Strokes | 151.00 | 625.00 | 504.00 | 121.00 | 272.00 |
| Canasta 2 | 0.00 | 255.00 | 252.98 | 2.02 | 2.02 |
| Croquet | 11.60 | 159.00 | 160.00 | -1.00 | 10.60 |
| Digital Photography | 40.00 | 286.00 | 289.79 | -3.79 | 36.21 |
| Flower Arranging | 0.00 | 211.55 | 210.84 | 0.71 | 0.71 |
| HarmonySingers | 32.00 | 175.00 | 190.00 | -15.00 | 17.00 |
| Italian for Beginners | 0.00 | 224.00 | 172.00 | 52.00 | 52.00 |
| Line Dancing | 0.00 | 863.50 | 726.90 | 136.60 | 136.60 |
| Local History | 0.00 | 40.00 | 40.00 | 0.00 | 0.00 |
| MainlyMen | 11.10 | 91.50 | 62.50 | 29.00 | 40.10 |
| Pickleball | 76.00 | 1,136.00 | 1,184.00 | -48.00 | 28.00 |
| Postural Stability | 0.00 | 1,260.00 | 215.40 | 1,044.60 | 1,044.60 |
| Sequence Dancing | 37.47 | 858.00 | 757.55 | 100.45 | 137.92 |
| Sew Simple | 183.00 | 212.84 | 356.62 | -143.78 | 39.22 |
| Spanish 1 and 2 | 0.00 | 500.00 | 390.00 | 110.00 | 110.00 |
| Table Tennis | 163.26 | 322.00 | 404.00 | -82.00 | 81.26 |
| Totals | 817.43 | 7,701.89 | 6,419.33 | 2,099.99 | |
| **Represented by: ** | |||||
| General bank a/c | 151.00 | 2,871.07 | 1,621.02 | 1,401.05 | |
| Group cash | 666.43 | 4,830.82 | 4,798.31 | 698.94 | |
| 817.43 | 7,701.89 | 6,419.33 | 2,099.99 |
As this is the first year in which the figures have been recorded, the balance brought forward has been combined with the Interest group income in the main accounts. The exception is Brush Strokes, whose funds have been held in the U3A General bank account since April 2022.
The Interest group income recorded in the accounts for 2022–2023 is therefore:
£666.43 + £7,701.89 = £8,368.32
3
Paddock Wood U3A – registered charity no. 1179959 – Annual accounts 2022–2023
Independent Examlnerfs Report Report to the Trustees and members of Paddock Wood U3A on accounts of the year ended 30 June 2023. set out on pages I to 3. Registered charity number 1179959. Responsibilitles and basls of the report I report to the trustees on my examination of the accounts of the above tharity l-the Trust") for the year ended 30June 2023. As the charity trustees of the Trust, you are responsible for the preparatlon of the accounts in accordance with the requirements of the Chartties Act 20111.the Acfl. I report in respect of my examlnatlon of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Dirertions given by the Charity Commission under section 145{5llb) of the Act. Independent examlnerfs ststement I have completed my examination of the books and records of Paddock Wood U3A. I confirm that no material matters have come to my attention in connection wlth the examlnatlon which give me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understsndin8 of the accounts to be reached. Independent examiner: OLIVLL trl--mthJ AGI I LOLS Date: Puddc¢k Wthxl U3A-registeredchortyrn. 1179959-Annuoloccourts2022-2023