Paddock Wood U3A Trustees’ Annual Report and Accounts 1 July 2021–30 June 2022
## **Trustees’ Annual Report for the period**
**From: 1 July 2021**
## **To: 30 June 2022**
## **Charity name: Paddock Wood U3A**
## **Charity registration number: 1179959**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Paddock Wood U3A are the
advancement of education and, in particular,
the education of older people and those who
are retired from full-time work by all means,
including associated activities conducive to
learning and personal development, in
Paddock Wood and its surroundinglocality.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Learning is by member participation in a varied
range of interest groups, outings and social
events, and by attending meetings and
seminars organised by the U3A.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have all been inducted into the
role of Trustee following the guidance issued
by the Charity Commission, including the
acceptance of the Code of Conduct for
Trustees.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|A considerable number of members take on
active roles in the organisation, from leading
interest groups, organising events and outings,
helping communications between members,
and serving on the committee, to providing
refreshments at meetings. These roles are all
voluntary.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Over the last year Paddock Wood U3A offered
its members over 75 different interest groups
covering such diverse subjects as languages,
local history, music, art, and both physical and
social activities, all led by our volunteer
members. Membership has grown to 591, the
highest since the U3A started.
Three social events for the whole membership
and two study day trips took place, as well as
an extended break. Monthly meetings and
seminars available to all were well attended.
General information on a variety of health
issues and guidance on how to avoid scams
was provided regularly by the U3A Welfare
team and invited policing representatives,
respectively.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The U3A financial position is healthy, having
made a small surplus over the last year.|
|Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The U3A holds a reserve fund in a deposit
account with the aim of covering unforeseen
contingencies.|
|Amount of reserves held|Para 1.22|£6,000|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income is generated from annual membership
subscriptions and from event and group
attendance fees. This is specifically to cover
room hire and incidental expenses and the
provision of technical expertise as needed by
thegroups.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|There are no major risks, but increasing hall
hire charges are anticipated, as well as future
increases in affiliation fees paid to the Third
Age Trust.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Unincorporated Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected each year by the
Membership present at the AGM in October.
Trustees have the authority to co-opt Trustees
as a result of casual vacancies and up to two
additional Trustees to bring their number to a
maximum of 14. Co-opted Trustees serve only
until the next AGM and may then be appointed
in the normal way. Trustees may be re-elected
in subsequent years as laid out in the
Constitution.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees receive “The Essential Trustee: what
you need to know” (Charity Commission) and
the written guidance provided by the Third Age
Trust before taking on responsibilities.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|Paddock Wood U3A|
|---|---|
|Other name the charityuses||
|Registered charitynumber|1179959|
|Charity’s principal address|23 Siskin Gardens
Paddock Wood
Tonbridge
TN12 6XP|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Michèle Sinclair|Chair||Membership at AGM|
||Colin Beavington|Vice-Chair||Membership at AGM|
||Wendy Wollen|Secretary||Membership at AGM|
||Anne Trevillion|Treasurer|from 11/11/2021|Trustees (casual vacancy)|
||Jeffrey Bewsey|Membership secretary||Membership at AGM|
||Janet Wheddon|Groups coordinator|from 14/10/2021|Membership at AGM|
||Jennifer Carney|Welfare||Membership at AGM|
||Dawn Kirk|Welcome team||Membership at AGM|
||Raymond Crowle|Speakers’ coordinator||Membership at AGM|
||Frederick Lemont|Publicity||Membership at AGM|
||Ronald Trevillion|Webmaster||Membership at AGM|
||Barry Ednie|Committee member|from 25/4/2022|Co-option by Trustees|
||Michael Smith|Committee member|from 13/10/2022|Membership at AGM|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (e.g. Secretary,**
**Chair, etc.)**
**Date**|||
|---|---|---|
||
Gwyneth Michèle Lilian Sinclair|Anne Trevillion|
||
Chair|Treasurer|
||
19 December 2022||
||
19 December 2022||
## Paddock Wood U3A Accounts 1 July 2021-30 June 2022
||**2021-2022**||**2020-2021**|Notes:
1 This is made up of £200
compensation from
NatWest bank and £175
funds deposited by
Brush Strokes for hall
hire.
2 The invoice for this had
not arrived by the end of
the financial year. The
amount owing is
£1,380.76. The total
affiliation fee (capitation
plus Beacon plus
direct mail) comes to
£4,150.76, or
approximately 46% of
our subscription income
(or 10% of total gross
income).
3 Previous accounts
included categories of
December and August
meetings. Neither
occurred in 2020–2021.
These categories have
now been removed.
Details for all meetings
are available on our
website.
4 This is a new category to
represent the equipment
bought by the U3A for
general use. Its value is
written off in the first
year. A list of equipment
is appended to these
accounts.
5 This will not appear in
future years, as loans will
not be needed.
6 A mismatch of £100 that
occurred has been
corrected, and the
accounts restated to
reflect that.
|
|---|---|---|---|---|
|**INCOME**|||(restated)6||
|Subscriptions|9,076.00||5,644.00||
|Meetingfees|894.00||-||
|Visitor fees|18.00||-||
|Bank interest|1.87||0.60||
|Sundryincome1|375.00||-||
|Donations|85.44||30.00||
|**Subtotal**|**10,450.31**||**5,674.60**||
||||||
|Seminars|678.00||-||
|Theatre trips|1,571.00||6,462.50||
|Studydays|26,006.00||-||
|Quattro events|1,245.00||-||
|**Total income**|**39,950.31**||**12,137.10**||
|**EXPENDITURE**|||||
|Capitation fee|2,216.00||1,778.00||
|Church hall hire|1,763.60||-||
|Speakers|1,065.00||1,150.00||
|U3A News direct mail2|-||716.10||
|Zoom licence|-||183.88||
|Interestgroupexpenses|214.38||-||
|Printingand stationery|250.33||149.11||
|Postage|103.62||153.71||
|Refreshments3|693.17||-||
|Sundryexpenditure|354.29||123.50||
|Website|165.00||-||
|Handbooks|375.00||-||
|Beacon|554.00||508.00||
|Equipment4|306.36||-||
|**Subtotal**|**8,060.75**||**4,762.30**||
||||||
|Seminars|760.70||130.00||
|Theatre trips|1,530.50||6,764.90||
|Studydays|22,331.05||-||
|Quattro events|1,282.13||-||
|Loan to Social 1 written off5|-||537.62||
|**Total expenditure**|**33,965.13**||**12,194.82**||
||||||
|**Surplus/ (deficit)**|**5,985.18**||**(57.72)**||
||||||
|Balance brought forward 2020-2021|9,652.49||9,710.21||
|**Total funds**|**15,637.67**||**9,652.49**||
||||||
|**Represented by: **|||||
|NatWest General|3,880.05||1,446.91||
|NatWest Social 1(Theatre trips)|38.40||(32.50)||
|NatWest Social 2(Studydays)|4,985.60||1,310.65||
|NatWest Social 3(Quattro)|753.85||890.98||
|NatWest Deposit account|5,913.48||5,911.61||
|Cash|66.29||124.84||
||**15,637.67**||**9,652.49**||
1
_Paddock Wood U3A – registered charity no. 1179959 – Annual accounts 2021–2022_
## **Social 1 - Theatre trips**
|**Social 1 - Theatre trips**|||||
|---|---|---|---|---|
|**Event**|**Income**|**Expense**|**Net**|**Balance b/f **|
|From 2020-2021||||(32.50)|
|Transfer from General(postage for refunds 2020)|30.40||30.40|(2.10)|
|Tina Turner|1,175.00|1,145.50|29.50|27.40|
|Cinderella(date changed so only11 able togo)|396.00|385.00|11.00|**38.40**|
|Ticket income and expenditure totals|**1,571.00**|**1,530.50**|||
## **Social 2 - Study days**
|**Social 2 - Study days**|||||
|---|---|---|---|---|
|**Event**|**Income**|**Expense**|**Net**|**Balance b/f **|
|From 2020-2021||||1,310.65|
|Brooklands|2,385.00|2,227.10|157.90|1,468.55|
|Potters|16,420.00|16,049.95|370.05|1,838.60|
|Godinton|1,849.00|1,782.00|67.00|1,905.60|
|Brighton Pavilionprepayments|2,025.00|-|2,025.00|3,930.60|
|Walmer Castleprepayments|612.00|-|612.00|4,542.60|
|Goodwoodprepayments|2,715.00|2,272.00|443.00|**4,985.60**|
|Studydayincome and expenditure totals|**26,006.00**|**22,331.05**|||
## **Social 3 - Quattro**
|**Social 3 - Quattro**|||||
|---|---|---|---|---|
|**Event**|**Income**|**Expense**|**Net**|**Balance b/f **|
|From 2020-2021||||790.98|
|October Race Night|470.00|410.75|59.25|850.23|
|MarchQuiz Night|310.00|272.64|37.36|887.59|
|June Tea at Gray's|465.00|548.74|(83.74)|803.85|
|Prepayment for Barn Dance||50.00|(50.00)|**753.85**|
|Quattro event income and expenditure totals|**1,245.00**|**1,282.13**|||
Note that from the main accounts, the starting balance for the Quattro bank account was £890.98. However, £100 of this belonged in the General account and was transferred to give the correct starting balance of £790.98
## **Equipment for general use (Equipment)**
|14/07/2021|Banner from HiRez Design used on meeting
days|144.00|General|Colin Beavington|
|---|---|---|---|---|
|17/07/2021|Storage tube for banner|19.99|General|Colin Beavington|
|10/11/2021|Threepanel table topdisplayboard|110.99|General|Colin Beavington|
|25/01/2022|Batteries and new presentation remote for
U3A laptop|15.39|General|Kept with laptop
- Fred Lemont|
|27/01/2022|Cash box for Treasurer|15.99|General|Anne Trevillion|
## **Items for interest groups (part of Interest group expenses)**
|03/12/2021|Canasta Group expenses - contribution of
£50 towards cards and card shufflers|50.00|Canasta Group|Maggie Leighton|
|---|---|---|---|---|
|01/04/2022|Playingcards for Bridge Group|7.98|Bridge Group|Isabel Burrows|
|04/02/2022|Canasta Group expenses – contribution of
£50 towards cards and card shufflers|50.00|Canasta Group|Jan Wheddon|
|25/05/2022|Clipboards for use on walks|18.49|Town Walks|Carol Croker|
[Other Interest groups expenses were for stuffing for hearts sewn for Maidstone Hospital (£63.91) and hall hire (£24).]
2
_Paddock Wood U3A – registered charity no. 1179959 – Annual accounts 2021–2022_
Independent Examinorfs Report
Report to the Trustees and members of Paddock Wood U3A on acounts of the y8ar ended
30 June 2022, set out on pages l and 2.
Registered charity number1179959.
Resonslbilltos and basis of tha roport
I report to the trustees on my examination of the accounts of the above charity ("the Trust")
for the year ended 30 June 2022.
As the charity trustees of the Trust you are responsible for the preparation of the 8ccounts
in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trusys accounts Carried out under section 145
of the 2011 Act and in carrying out my examination, I have followed the applicable Directions
given by the Charity Commission under section145(5)(b) of the Act.
Indopendont •x8minerfs statement
I h8ve completed my examination of the books and records of Paddock Wood U3A. I confimi
th8t no material matters have come to my attention in connection with the examination
which give me cause to believe that in. any material respect.
accounting records were not kept in accordance with section130 of the Act or
the accounts do not 8ccord with the accountin8 records.
have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in order to enable a proper understanding of
the accounts to be reeched.
Independent examiner.
Date:
Puddock Wood u3A-9R5tered ¢horityno. 1179959-Annual t7ccounts 2021-2022