Bembridge Community Library Church Road Bembridge Isle of Wight PO35 5NA ## **Trustees Annual Report December 2022 Period Covered: 01/04/21 – 31/03/22** Covid lockdown restrictions began to ease from the 12th of April 2021. Although the Covid “Return to normal - Step 2” included the ability of Libraries to re-open fully, the library’s volunteers are generally older than the average population and many of our users are also elderly. Therefore, the management’s decision was to approach reopening in a slow and gradual way, keeping many Covid related Health & Safety measures in place. Initially the library reopened on Wednesday and Saturday mornings only. Then on 2[nd] July Friday mornings were added and Friday afternoons from 23[rd] July. Even when back to ‘normal’ hours the return to pre-pandemic levels of use has been slower than hoped. For this reason, Covid related factors have continued to impact the library for most of the period of this report. Despite these Covid-related challenges, the objectives of the Trust and the Trustees remain as previously documented and can be found on the Charity Commission Website. This has also been the first full year when the charity has been fully responsible for the library premises, having taken on a lease from the Isle of Wight Council starting from August 2020. As can be seen from the annual accounts, the main income received during the period of this report was, like the previous year, received from the Covid 19 Restriction Grant. However, the ability to generate our own income from donations, sales etc was less restricted during the reporting period and the receipts from these sources have improved somewhat compared to the previous year. The receipt of the Government’s various Covid grants over 2020-2022 was taken as an opportunity to do some badly needed repairs and enhancements on the building itself. Two radiators were replaced in the main building and LED lighting installed throughout the main building. The new lease also involved the library being responsible for buildings insurance which was a considerable new cost. In November 2021 there was a move to increase the number and breadth of skills within the list of trustees. As a result, the number of trustees had risen to 9 by the end of the period of this report. Again, following Covid, some volunteers chose to cease volunteering. As a result, replacement volunteers have been recruited and started to be trained up. The library building is split into two parts - the main Library area and a secondary area previously occupied by Bembridge Heritage Society. When the library took on the lease, it entered into an agreement with the isle of Wight Council to also take on a lease for the Heritage Society extension to the premises. By the 31st January 2022, the Heritage Society had given up possession but, as of 31[st] March 2022, the agreement had still not yet been put into effect for the library to take control of that section of the building. Ian Graham Chair of Trustees 25[th] November 2022 Tim Woodcock Bookkeeping for the small business T. W. Woodcock The Old Cottage, Upper Green Road, BEMBRIDGE COMTr¥IUNITY LIBRARY St Helens, Ryde, Isle of Wight, P033 IUQ CHARITABLE INCORPORATED ORGANISATIOV 01983 872519 Registered Number 1179944 07737 315116 Indcpcndent Examiner's Report tim.woodcock@uwclub.net I report to the trustees on my examination of the accounts of the aiK>ve Charity for the year ended 31, March 2022. Res ODsibilities and Basis of Re ort As the charity trustees, you are responsible for the preparation of the accounts in accordan¢¢ with the Charities Aci 2011 ('the Act"). I report in respect of my examination of the Society""s accounts carried out under section 145 of the 2011 Act and in carrying oul my examination. I have followed the applicable Directions given by the Charily Commission under section 145(5)(b) of the Act. Inde endent Examiner's Statement I have completed my examination. I confirn] that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respe¢t,: The accounting records were not kept in accordance with section 130 of the Act. or The accounts did not accord with the accounting records: or The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other Ihan any requirement that the accounts give a "true and fair", view which is not a matter coThsidered as part of an independent examination. I have no Concerns and have come acmss no other n]atters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed by: Dated: 21" September 2022 Qualifications: Bookkeeper Charity Treasurer" Company Director BEMBRIDGE LIBRARY_ Charitable Incorporate(l Organisation 1179944 BEMBIUDGE COMNIUNITY LIBRARY Charitablt Intorwbr*led Organisation 1179944 Jntomt & Exptndilure Acco￿￿t- 1st ApTiI 2021 to 31st Manh 2022 Ineomt 21nz 20121 Exptndith 21122 20121 Leg￿ Fee5 1. 184 Donaiion5 881 280 In5uratJce 1.228 Book Sales 799 58 'HeaL Ljght & Power Reyarrs & Mainienanre Licttjces (TV & Othttl Training CoN'id-PPE etc 3,292 1, 748 !Copying & Printing Book Fine￿ Losi Books 143 30 4295 1.697 79 Book Reservaiions 71 18 .,DVD Rental 30 544 'Audio Book Rental 39 Stationery Computr & Rel*ed Presentation Gift 58 36 oom Rentsl 219 Cr&ft Salcs 23 30 Men In Sheds Icommisston) BriL-J-Brac 44 Anntver5ary Event Prnfession￿ Fees 374 IIOI £ 2J47 60 'GrHnts Reteived Library Flag ICOVID-19 R¢5triction 9.669 Other Grants £ ii.i)00 !Interest Received: 'Bank loih¢r -ITOTAL INCOME £ lJJ47 lQ.038 ,TOTAL EXPENDITURE 10,014 6,533 Erce.Is o Ineowe over E¥ dilure 3.5n5 8EM LIBRAR Y March 2022.xls Pa9e1of2 INC & EXP 2022 ,cial Control BEMBRIDGE HARBOUR USERS GROUP 3011012022 15.52 BEMBRIDGE COMMUNITY LIBRARY BALANCE SHEET as ai 31st March 2022 CURRENT ASSETS Cash Bank Ciirrent Account @Lloyds, Cash (Floats) Cash in Hand Book Bal 91,217.27 120.00;, 125.82 91,463.09 Debtors Subscriptions 0.00 ents 0.00 0.00 ,Total Current Assets 91,463.09 CURRENT LIABILITIES lcreditors #nd Accruals 0.00 0.00 Income Received in Adva￿Ce 0.00 0.00 Total Current Liabilities 0.00,. NET CURRENT ASSETS 91,463.09 Represented by: Capital & Reserves a5 at April 2021 Add Excess of Income over Expenditure for the Year Capital & Reserl'es as at J 1st March 2022 88,130.281 3.3J2.81 91,463.09 Check 0.00 BEM LIBRARY March 2022.xls Page2of2 BAL SHEET 2022 Bembridge Commijnity Library ICIOI 3011012022 15-.53 ivy Cl6 H DATE Items Staiionery COVIDIPPE Repairs & Maintenance 0810412021 Sanitising Wipes 2.00 £ 1410412021 Copy Paper &55, 0310912021 Face Masks 15.iNI OJ10912021; Sanilising Wipes 2.00,£ 1010912021 Postage Stsmps 1211012021 15.82 1 2711012021 Copy Paper 2711012021 |sÈnitising Gel 5.70 10.98 10.98 1011112021 Laminating Pouches 1.00 £ 1011112021 ,AJ Paper (Pad} 5.6) 0911112021'Batteries (for Christmas) 9.00 1910112022 Key for SessiotE Leader 4.00 0210J12022 Copy Paper 2.95 2.95 £ 0510i120221 Postage Stamps 5.10 5.10 £ 0510i12022 Postage Statnps 1.70 1.70 £ I I/Oi12022 Copy Paper 1610312022. Key to Boiler Room 2.50 103.80 #, £ 15.50 C..IUserslTimlDocument5lTWW- Business AccountslBEMBRIDGE LIBRARYIpetty Cash Expenditure.xlsx Sheetl