**Forder Community and Conservation Association (FCCA** ) Charity Registration Number: 1179921 **Trustees’ Annual Report for the period** 1st February 2022 to 31st January 2023 ## **Objectives and Activities** The provision of facilities for recreation and leisure, in the interests of improving social welfare and environment for FCCA members, the inhabitants of Forder and the surrounding areas. The preservation and protection of the natural environment and endangered species (flora and fauna) for the public benefit. To promote such other charitable purposes as may, from time to time, be determined. To manage and maintain a village hall (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objectives. ## **Achievements and Performance** - [We maintained a large occupancy of our moorings. ] - [We held seven FCCA trustee committee meetings. ] - [We had six General Meetings, attended by members, observers and local ] councillors. - [Our social calendar comprised: ] - [The annual creek clean-up ] - [Our customary outdoor Christmas Carol Service ] - [Our annual village fete ] - [The Queen’s Platinum Jubilee street party ] - [End of summer barbecue ] - The village hall decking and wheelchair ramp were renewed. ## **Financial Review** Income for the period was £15,971, expenditure £24,917, giving a net loss of £8,946. This was due to the cost of replacing the village hall decking and wheelchair ramp. Most income was derived from mooring fees and donations. There are no membership fees. ## **Structure, Governance and Management** The charity is a self-contained CIO, governed by its Constitution. The management committee is made up of a maximum of twelve trustees, all of whom are unpaid volunteers. Trustees are elected by the membership at the AGM. The chair is elected by the trustees and other posts are allocated by volunteering. There are no paid employees. No business can be transacted at trustee meetings with less than a quorum of members present. One third of the members with power to vote shall form a quorum. If the requirements for a quorum are not met then the trustee meeting is adjourned to another day. The Chair will attend all meetings, and if the Chair is unable to, then a Vice-Chair will either be appointed prior to the meeting, or the meeting will be adjourned to another day. Trustee decisions are carried by a vote of resolution, which is given by a show of hands by those trustees present. Resolutions are also able to be carried by the Chair. All resolutions and decisions taken are entered into the minutes of the meeting. During this period the trustees met on seven occasions. ## **Names of charity trustees who manage the charity** Bryan Ivan Baker - Chair Nigel Courtenay Crabb - Treasurer Anthony Victor Parry Lynn Vickers (until 11th November 2022) Carole Georgina Brown Keith John Rawlings Roger Edwin Fursier (until 14th March 2022) Vivienne Ann Courtenay-Crabb ## **Reference and Administrative details** All correspondence should be addressed to: Forder Community and Conservation Association (FCCA) The Community Hall Forder Saltash Cornwall PL12 4QR Charity registration number 1179921 ## **Declarations** The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the charity’s trustees Bryan Ivan Baker - Chair Nigel Courtney Crabb - Treasurer 29th October 2023 Forder Community and Conservation Association Treasurer's Report for Financial Year ending 31/1/2023 The accounts for the financial year 2022/2023 show a "paper" loss of £8,946 which is a result of grants being received in the financial year 2021/2022 but spent in the financial year 202212023. The major expense in this year was the replacement of decking which formed part of the disabled access to the hall, especially used during local and national elections. Grants were obtained in 202112022 but not spent until 2022/2023. The cost of the replacement of the decking was £10,419 and the grant received was £6,300. The year ends with an increase in the Resenie Fund of £467. Cash in hand was slightly depleted, £38 as opposed to £116. The current account shows considerable difference, but this was where the funds for the decking replacement were held, thereby distorting this figure. The accounts were audited and certified as being a true and correct record of the financial position and the transactions of the year from l February 2022 to 31" January 2023. Forder Cornmunity & Conservation Association (FCCA) st Profit and Loss Year to 31 January 2023 INCOME 2022123 202112022 247 245 6,300 6,007 Carol Service Income Community Hall Income Donations and Grants FCCA General Income FCCA Investment Income Refunds Transfers from Current Account Fete Income Transfers In Total 341 25 5,849 342 14 5,000 3,600 1,293 4,521 £15 971 EXPENSES FCCA Administration Transfer5 to CCLA Account FCCA Christma5 FCCA Community Hall Expenses Donations St Luke's Hospice FCCA General Expenses FCCA Maintenance FCCA Rents FCCA Utilitie5 Fete Expenses Transfers Out Total 920 3,000 332 10,419 939 5,000 106 396 247 255 2,087 1,810 278 1,849 540 1,810 407 1,119 4,521 £24 917 Income for 2022123 Less Expenses for 2022123 Net profit/Loss £15,971 £24917 £17,822 Forder Community and Conservation Association (FCCA) st Balance Sheet as of 31 January 2023 Fixed Asset As @ 3110112023 As @ 3110112022 Village Hall at Cost Less. Grants Received 64,024 37,240 64,024 37.240 Net Cost to FCCA Ilnsured for £85,000) 26.784 26.784 Current Assets: Charities Deposit Fund ICCLAI Nat West Current Account Cash in Hand Sub Totals Add Fixed Asset Total a55ets as at 3110112023 As @ 3110112023 28,377 820 38 29,235 As @ 3110112022 27,910 10,155 116 38,181 £56.019 £64,965 Represented by.. Capital Account Balance brought fO￿ard at 0110212022 Add Surplus for the year As @ 3110112023 64,965 As @ 3110112022 58.261 Receipts 15,917 17,822 Less Payments Payments 11,118 6,704 £64.965 Net Profit/Loss Balance on Capital Account as at 31101120223 -£8946 £56,019 Comprising: Village Hall Fund Quay Wall Repair Fund Decking Repair Fund Redecoration Reserve General Reserves 26,784 15,000 26,784 5,500 10,000 2,500 20.181 3000 11.235 TOTAL £56,019 £64,965