T-FORCE
CONSTITUTION
Date of constttution: 14th January 2019
1. Name
The name of the Charitable Incorporated Organisation (Yhe CIO.) is..
T-FORCE {Turton for the Community and Education)
2. National location of principal office
England
3. Object
The promotion of community participation in healthy recreation for the benefit of the inhabitants of
Turton and surrounding areas by the provision of facilities for playing sport(s>.
Nothing in this constitution shall authorise an application of the property of the CIO for the purposes
which are not charitable in accordance with section 7 of the Charities and Trustee Investment
{Scotland)Act2005 and section 2 of the Charities Act (Northern Ireland) 2008
4. Powers
The CIO has power to do anything which is calculated to further its object or is conducive or
incidentaltodoing so. In particular, theCIO has power to=
borrow money and to charge the whole or any part of its propety as security for the
repaymentofthemoneyborrowed. TheCIOmustcomplyasappropriatewithsections124and
125 of the Charities Act 2011. rf it wishes to mortgage land.,
(21
buy, take on lease or in exchange, hire orotherwise acquire any propety and to maintain and
equip it for use.,
131
sell, lease or otherwise dispose of all or any part of the property belonging to the CIO. In
exercising this power, the CIO must comply as appropriate with sections 117 and 119-123 of
the Charities Act 2011.
141
employand remuneratesuch staff aSa[eeSSaryfor¢arrylng outtheworkoftheCIO.TheCIO
mayemploy or remunerate a charity trustee only to the extent that it is permitted to do so by
clause 6 (Benefits and payments to charity trustees and connected persons) and provided it
complieswiththeconditions of that clause-
151
deposit or invest funds, employ a professional fund-manager, and arrange for the
investments or other property of the CIO to be held in the name of a nominee, in the same
mannerand subject to the same conditions as the trustees of a trust are permitted to do by
the Trustee Act2000.
5. Application of income and property
11)
The incomeand propetyofthe CIO mustbeapplied solely towards the promotion of the
object.
la) A charitytrustee is entitled to be reimbursed from the property of the CIO or may pay
out of such property reasonable expenses properly incurred by him or her when
acting on behalf of theCIO.
(b) A charty trustee may benefitfrom trustee indemnity insurance cover purchased at the
CIO'S expense in acCOrdanWIth, and subjecttothe conditions in, section 189 of the
Charities Act 2011.
12)
None of the income or property of the CIO may be paid or transferred directlyorindirectly
bywayof dividend, bonus or otheiSe by way of profit to any member of the CIO.
(3)
Nothing in this clause shall prevent a charity trustee or connected person receiving any
benefitorpaymentwhich is authorised by Clause 6.
6. Benefits and payments to charity trustees and connected persons
11)
General provisions
No charity trustee or connected person may=
(al buyorreceive anygoods orsetvicesfromtheCIO ontenns preferentialto those applicable
to members of the public.
(b) sell goods, SerVis, or any interest in land to the CIO-
(cl be employed by, or recerve anyremuneration from, the CIO;
{dl receive any other financial benefit from the CIO-
unless the payment or benefit is permitted by sub-clause (2) of this clause or authorised by the court or
the prior written consent of the Charity Commission (Yhe Commission") has been obtained. In this
clause, a'financial benefrt. means a benefrt, directorindirect. which is either money or has a monetary
value.
Scope and powers permitting trustees. or connected persons, benefits
{al A charity trustee or connected person may receive a benefit from the CIO as a
beneficiaryofthe CIO provided that a majority of the trustees do not benefil in this way.
(b} A charity trustee or connected person may enter into a contract for the supply of
servIs, or of goods that are supplied in connection with the provision of services, to
the CIO where that is permitted in accordance with, and subjecl to the conditions in,
sections 185 to 188 of the Charlties Act 2011.
Ic) Subject to sub-clause (3) of this clause a charity trustee or connected person may
providetheCIOwth goodsthat are not supplied in connection with services provided to
the CIO by the charity trustee or connected person.
Idl Acharitytrusteeorconnected person may receive interest on money lent to the CIO ata
reasonable and proper rate which must be not more thanthe Bankof England bank rate
(also known as the base rate).
lel A charity trustee or connected person may receive rent for premises let bythe trustee
or connected person to the CIO. The amount of the rent and the other terms of the
lease must be reasonable and proper. The charity trustee concerned must withdraw
from any meeting at which such a proposal orthe rent or other terms of the lease are
under discussion.
A charity trustee or connected person may take part in the normal trading and
fundraising activities oftheCIO on the same terms as members of the public.
131 Payment for supply of goods only- controls
The CIO and its charitytrustees may only rely upon the authorty provided by sub-clause (2)(c) ofthis
clause if each of the following conditions is satisfied=
(al The amount or maximum amount of the payment for the goods is set out in a written
agreement betw&n the CIO and the charitytrustee orconnected person supplying the
goods (-the supplierf,).
(bl The amountormaximum amountofthepaymentforthegoodsdoes notexceedwhat
is reasonable inthe circumstancesforthesupplyofthegoods inquestion.
{cl The other charity trustees are satisfied that it is in the best interests of the CIO to
ontract with the supplier rather than with someone who is not a charity trustee or
connected person. In reaching that decision the charity trustees must balance the
advantage of contracting with a charity trustee or connected person against the
disadvantages of doing so.
I The supplier is absent from the part of any meeting at which there is discussion of
the proposal to enter into a contract or arrangementwith him or her or it with regard
to the supply of goods to theCIO.
lel The supplier does not vote on any such mattel and is not to be counted when
calculating whether a quorum of charity trustees is present at the meeting.
(fj The reason fortheirdecision is recorded bythe charrty trustees in the minute book.
Igl A majority of the charity trustees then in Offi are not in receipt of remuneration or
paymentsauthorised by clause 6.
141 In sub-clauses {2} and (3) of this clause:
{al "the CIO" includes any company in which the CIO:
(i) holds morethan 500/0 of the shares- or
(li) controls morethan 50¥0 of the voting rights attached to the shares., or
{iii) hasthe right to appoint one or more directorsto the board of the company.,
(bl "connected person- includes any person within the definition set out in clause 130]
(Interpretation)-,
7. Conflicts of interestand conflicts of loyalty
A charity trustee must:
(1)
declare the nature and extent of any interest. direct or indirect, which he or she has in a
proposed transaclion or arrangement with the CIO or in any transaction or arrangement
entered into bythe CIO which has not previously been declared., and
absent himself or herself from any discussions of the charity trustees in which it is possible
that a conflict of interest will arise between his or her duty to act solely in the interests of the
CIO and any personal interest (including but not limited to any financial interest).
Any charity trustee absenting himself or herselffrom any discussions in accordan with this clause
mustnotvoteorbe counted aspartofthe quorum in any decision of the charity trustees on the matter.
8. Liability of members to contribute to the assets of the CIO if it is wound up
If the CIO is wound up, the members of the CIO have no liability to contribute to ils assets and no
personal responsibilityforsettling its debts and liabilities.
9. Charity trustees
11)
Functions and duties of charity trustees
The charrtytrustees shall manage the affairs of the CIO and mayfor that purpose exercise all the
powers ofthe CIO. It istheduty of each charty trustee:
la) to exercise his or her powers and to perfom) his or her functions in his or her capacity
as a trustee of the CIO in the way he or she decides in good faith would be most likely
to further the purposes of the CIO.. and
Ibl to exercise, in the PerfOman of thosefunctions, such care and skill as is reasonable in
the circumstances having regard in particular to:
any special knowledge or experien that he or she has or holds himself or
herself out as having- and,
{ii) if he or she acts as a charity trustee of the CIO in the course of a business or
profession, to any special knowledge or experien that it is reasonable to expect
ofa person acting inthe courseofthatkind of business orprofession.
(2)
Eligibility for trusteeship
{al
Every charity trustee must be a natural person.
(bl
No individual may be appointed as a charity trustee of the CIO..
if he or she is under the age of 16 years" or
if he or she would autotnatically cease to hold office under the provisions of
clause12{1)(e)
Icl
No one is entitled to act as a charty trustee whether on appointment or on any re-
appointment until he or she hasexpresslyacknowledged, inwhateverwaythecharity
trustees decide, his or her aCptance of the office of charity trustee.
(3)
Number of charity trustees
{al There must be at least three charty trustees. If the numberfalls below this minimum.
the remaining trustee or trustees may act only to Gall a meeting of the charity trustees,
or appoint a new charitytrustee.
(4)
First charity trustees
Thefirstcharitytrusteesare asfollows, and are appointed for the following tems-
John Stephen Rigby for 3 years
Amanda Claire Greenwood for 3 years
Liam James Carr for 3 years
10. Appointment of charity trustees
{1)
Every trustee must be appointed fora term of three years by a resolution passed at a properly
convened meeting of the chartytrustees.
pi
In selecting individuals for appointment as charity trustees. the charity trustees must have
regard to the skills. knowledge and experien needed for the effective administration of the
cio.
11. Information for new charity trustees
The charity trustees will make available to each new charty trustee, on or before his or her first
appointment..
lal
a copy of the current version ofthis constitution- and
(bl a copy ofthe CIO'S latest Trustees, Annual Report and statement of accounts.
12. Retirement and removal of charity trustees
A charity trustee aSeS to hold office rf he or she".
lal
retires by notifying the CIO in writing (but only if enough charity trustees will remain in
Offi when the notice of resignation takes effect to form a quorum for meetings);
(bl is absent withoLrt the permission of the charity trustees from all their meetings held
within a period of six months and the trustees resolve that his or her office be vacated.,
{c} dies-
Id) in the written opinion, given to the company. of a registered medical practitioner
treatingthatperson, has become physicallyormentally incapableof actingas a director
and may remain soformorethanthreemonths.
le)
is disqualified from acting as a charity trustee by virtue of sections 178-180 of the
Charities Act 2011 (or any statutory re-enactmentormodtfication of thatprovision).
pi
Any person retiring as a charitytrustee is eligiblefor reappointment.
{3)
A charity trustee who has served for three consecutive temis may not be reappointed for a
fourth consecutiveterm but may be reappointed after an interval of at least one year.
13. Taking of decisions by charity trustees
Any decision may be taken either:
at a meeting of the charity trustees., or
by resolution in writing or electronic fomi agreed by a majority of all of the charity trustees,
which maycomprise eitherasingle documentor several documents containing the text of the
resolution in like form to which the majority of all of the charrty twstees has signified their
agreement. Such a resolution sh811 be effective provided that
acopyoftheproposed resolution hasbeensent, atoras near as reasonablypracticabletothe
sametime, to all of the charity trustees- and
the majority of all of the charity trustees has signified agreement to the resolution in a
document or documents which has or have been authenticated by their signature, by a
statement of their identity accompanying the document or documents, or in such other
manner as the charity trustees have previously resolved, and delivered to the CIO at its
principal Offi or such other pla as the trustees may resolve within 28 days of the
circulation date.
14. Delegation by charity trustees
{1)
The charity trustees may delegate any of their powers or functions to a committee or
committees, and, rf they do, they shall determine the terms and conditions on which the
delegation is Made. The charity trustees may at any titne alter those terms and
conditions, or revoke the delegation.
This power is in addition to the power of delegation in theGeneral Regulations and anyother
power of delegation available to the charity trustees, but is subject to the following
requirements..
la)
a committee may consist of ormore persons, but at least one member of each
committee must be a charity trustee;
(b) the acts and proedIngS of any committee must be brought to the attention of the
charity trustees as a whole as soon as is reasonably practicable; and
Icl the charity trustees shall from time to time review the arrangementswhichthey have
madeforthe delegation of their powers.
15. Meetings of charity trustees
Calling meetings
lal Anycharitytrustee maycall a meeting of the charity Irustees.
(bl Subjecttothat, thecharitytrustees shalldecide howtheir meetings are to be called, and
what notice is required.
{21
Chairing of meetings
The charity trustees may appoint one of their number to chair their meetings and may at any time
revoke such appointment. If no-one has been so appointed. or if the person appointed is unwilling
to preside or is not present within 10 minutes after the time of the meeting, the charity trustees
present may appointone of theirnumber to chair that meeting.
13)
Procedure at meetings
(a) Nodecisionshall betaken atameeting unlessaquorum is present at the time when the
decision is taken. The quorum is charity trustees. or the number nearest to one
third ofthe total number of charity trustees, whicheverisgreater, orsuch larger number
as the charity trustees may decide from time to time A charity trustee shall not be
counted in the quorum present when any decision is made abouta matterupon which
he orshe is not entitled to vote.
(bl Questionsarising ata meeting shallbedecided bya majority of those eligible to vote.
(cl In the case of an equalty of votes. the person who chairs the meeting shall have a
second or casting vote.
Participation in meetings by electronic means
(a) A meeting may be held by suitable electronic means agreed bythe charitytrustees
inwhich each participant may communicate wtth all the other participants.
Ibl Anycharitytrustee participating ata meeting bysuitable electronicmeansagreed bythe
charity trustees in which a participant or participants may communicate with all the
other participants shall qualify as being present at the meeting.
Icl Meetings held by electronic means must comply with rules for meetings, including
chairing andthetaking of minutes.
16. Membership of the CIO
{1)
The members of the CIO shall be its charty twstees forthe time being. The only persons
eligible to be members of the CIO are 5ts charity trustees. Membership of the CIO cannot be
transferred to anyone else.
121
Any member and charity trustee who ceases to be a charity trustee automatically ceases
to be a memberof the CIO.
17. Informal or associate (non-voting) membership
{1)
The charitytrustees may create associate or otherclasses of non-voting membership, and
may determine the rights and obligations of any such members (including payment of
membership fees), and the conditions foradmission to, and termination of membership
of anysuch class of members.
(21
Other referenS in this constitution to "members" and "membership" do not apply to
non-voting members, and non-voting members do not qualJfy as members for any
purpose underthe Charities Acts. General Regulations or Dissolution Regulations.
18. Decisions which must be made by the members of the CIO
Any decision to..
{al amend the constitution of the CIO.,
(b) amalgamate the CIO with, or transfer its undertaking to, one or more other CSOS, in
accordan with the Charities Act 2011. or
Icl wind up ordissolve the CIO (including transferring its business to any other charity)
mustbe made by a resolution ofthe tnetnbers ofthe CIO (ratherthan a resolution of the charity
trustees).
{2)
Decisions of the members may be made either..
lal by resolution at a general meeting- or
Ibl by resolution in writing, in accordan with sub-clause (4) of this clause.
13)
Anydecision spectfied in sub-clause (1)of this clause must be made in accordance with
the provisions of clause 28 (amendmentofconstitution), clause29lVoluntarywinding up
or dissolution), or the provisions of the Charities Act 2011, the General Regulations or the
Dissolution Regulations as applicable. Those provisions require the resolution to be
agreed by a 75 % majority of those members voting at a general meeting, or agreed by
all members in writing.
141
Except where a resolution in wrrting must be agreed by all the members, such a resolution
may be agreed by a simple majority of all the members who are entitled to vote on it. Such a
resolution shall be effective provided that=
lal a copyofthe proposed resolution has been senttoallthe members eligible to vote., and
(bl the required majority of members has signified its agreement to the resolution in a
documentordocuments which are reiVed at the principal Offi within the period of
28 days beginning with the circulation date. The document signifying a member's
agreement must be authenticated by their signature, by a statement of their identity
accompanying the document. or in such other manner as the CIO hasspecified.
The resolution in writing may comprise several copies to which one or more members has signified
theiragreement. Eligibilitytovote onthe resolution is limitedto memberswho are membeis ofthe CIO
on the date when the proposal is first circulated.
19. General meetings of members
Calling of general meetings of members
The charity trustees may designate any of their meetings as a general meeting of the members of the
CIO. The purposeof such a meeting isto discharge anybusinesswhich mustbylawbedischarged bya
resolution ofthe membersof the Cloas specified in clause 18 (Decisions which must be made by the
members of theCIO).
121
Notice of general meetings of members
lal The minimum period of notice required to hold a general meeting of the members of the
CIO is 14 days.
(bl Except where a specified period of notice is strictly required by another clause in this
constitution, by the Charities Act 2011 or by the General Regulations, a general
meeting may be called by shorter noti if it is so agreed by a majority of the members
of the CIO.
Icl Proof that an envelope containing a notice was properly addressed, prepaid and
posted- or that an electronic fomi ofnoticewas properly addressed and sent, shall be
conclusive eviden that the noti was given. Noti shall be deemed to be given 48
hours after it was posted or sent.
{31
Procedure at general meetings of members
The provisions in clause 15 (2F(4) governing the chairing of meetings, procedure at meetings and
participation in meetings by electronic means apply to any general meeting of the members, with
all references to trustees to be taken as references to members.
(4) Proxy voting
lal Any memberoftheCIO may appoint another person as a proxy to exercise all or any of
that member's rights to attend, speak and voteat a general meeting of the CIO. Proxies
must be appointed by a notice in writing (a-proxy notice") which=
(i) states the name and address ofthe member appointing the proxy.,
(li) identifies the person appointed to be that member's proxy and the general meeting in
relation to which that person is appointed.,
(iii) is signed byoron behalf ofthe memberappointing the proxy. orisauthenticated in such
mannerasthe CIO may detennine" and
(iv) is delivered to the CIO in accordan wtth the constitution and any instructions
contained in the notice ofthe general meeting to which they relate.
Ibl The CIO mayrequireproxyn0tiSt0bedeIIvered in a particularform, and mayspecify
different fonTts for different purposes.
Ic) Proxy nOtiS may {butdo not have to) specify howthe proxy appointed under them is to
vote (orthatthe proxy is to abstain from voting) on one or more resolutions.
Id) Unless a proxy notice indicates othetwise. it must be treat8J as..
(i) allowingthe person appointed under itasa proxy discretion as to how to vote on any
ancillary or procedural resolutions putto the meeting,. and
{ii) appointing that person as a proxy in relation to any adjournment of the general
meeting to which it relates as well as the meeting itself.
lel A memberwho is entitled to attend, speak orvote (either on a show of hands or on a poll)
at a general meeting remains so entitled in respect of that meeting 01 any adjournment
of it, even though a valid proxy notice has been delivered tothe CIO byoron behalfofthat
member.
ff) An appointment undera proxy noti maybe revoked by delivering to the CIO a notice in
writing given by or on behalf ofthe memberby whom oronwhose behalfthe proxy notice
was given.
Igl A notice revoking a proxy appointment only takes effect if it is delivered before the start
of the meeting or adjoumed mtIng to which it relates.
(h} If a proxy notice is not signed or authenticated by the memberappointing the proxy, it
mustbeaccompanied by written eviden that the person who signed or authenticated it
on that member's behalfhad authorityto do so.
{5) Postal Voting
(al The CIO may. if the charity trustees so decide, allow the members to vote by post or
electronic mail {"email') to electcharitytrustees orto make a decision on any matter that
is being decided at a general meeting of the members
(bl The charitytrustees must appoint at least two persons independent of the CIO to serve
as scrutineers to supervise the conduct of the postavemail ballot and the counting of
votes.
Icl If postal and/or email voting is to be allowed on a matter, the CIO must send to members of
the CIO notlessthan 21 days before the deadlineforreceiptof votescast in this way-.
(i) a notice by email. if the member has agreed to re1ve notices in this way under
clause P11 {Use of electronic communication, including an explanation of the
purpose of the vote and the voting procedure to be followed by the member, and a
voting form capable of being returned by email orpostto the CIO, containing details
of the resolution being puttoa vote, orof the candidates for election, as applicable-
(li) a notice by postto all otherrnembers, including a written explanation of the purpose
of the postal vote and the voting procedure to be followed by the member,. and a
postal voting fonn containing details of the resolution being put to a vote, or of the
candidates for election. as applicable.
(d) The voting produre must require allforms returned by post to be in an envelope with the
member's name and signature, and nothing else, on the outside, inside another envelope
addressed to 'The Scrutineers for [r)ame of CIOI,, atthe CIO'S principal office or such other
postaladdressas is specified in the voting procedure.
{el Thevoting procedureforvotes castbyemail must require the member's name to be at the
top ofthe email, and the email must be authenticated in the manner specified in the voting
procedure.
lfj Email votes must be returned to an email address used onlyforthispurposeand must
be acSSed only by a scrutineer.
(g) Thevoting proceduremustspecifytheclosing dateand time for reIpt of votes, and must
state that any votes received after the closing date or not complying with the voting
procedure will be invalid and not be counted.
(h) The scrutineers must make a list of names of members castingvalidvotes, and aseparate
listof memberscasting votes which were invalid_ These lists must be provided to a charity
trustee or other person overseeing admission to. and voting at. the general meeting. A
member who has cast a valid postal or email vote must not vote at the meeting. and must
notbe counted inthequorumforany part of the meeting on which he, she or it has already
cast a valid vote. Amemberwho has castan invalid vote by post or email is allowed to vote
at the meeting and counts towards the quorum.
11
(Il For postal votes, the scrutineers must retain the internal envelopes (with the member's
name and signature). Foremail votes, the scrutineers must cut off and retain any part of
the emailthat includesthe member's name. Ineach case, a scrutineermustrecord onthis
evidence of the memberfs name thatthe vote has been counted, or if the vote has been
declared invalid, the reason for such declaration.
fj) Votes cast by post or email must be counted by all the scrutineers before the meeting at
which the vote is to be taken. The scrutineers must provide to the person chairing the
meeting written confirmation of the number of valid votes received bypostand email and
the numberof votes reiVed which were invalid.
(kl The scrutineers must not disclose the result of the postavemail ballot until after votes
taken by hand or by poll at the meeting, or by poll after the meeting, have been
counted. Only at this point shall the scrutineers declare the result of the valid votes
received, and these votes shall be included in the declaration of the result of the vote.
01 Following the final declaration of the resutt of the vote, the scrutineers must provide to a
charity trustee or other authorised person bundles containing the evidence of members
submitting valid postal votes-. evidence of members submitting valid emailvotes. eviden
of invalid votes- the valid votes., and the invalidvotes.
(ml Any dispute about the conduct of a postal or email ballot must be referred initially to a
panel set up by the charity trustees. to consist of two trustees and persons
independent ofthe CIO. If the dispute cannot be satisfactorily resolved by the panel, it
must be referred to the Electoral Refomi Services.
20. Saving provisions
{1)
Subject to sub-clause (2) of this clause, all decisions of the charity trustees, or of a
committee of charitytrustees, shall be valid noMithstanding the participation in any vote
of a charity trustee..
who was disqualified from holding office;
who had previously retired or who had been obliged by the constitution to vacate office.,
who was not entitled to vote on the matter. whether by reason of a conflict of interest or
otherwise.,
if, without the vote of that charity trustee and that charty trustee being Gounted in the quorum, the
decision has been made by a majorty of the charity trustees at a quorate meeting.
(21
Sub-clause (1) ofthis clausedoes not permita charitytrustee to keep any benefitthat may be
conferred upon him or her by a resolution of the charity trustees or of a committee of charity
trustees rf, butforsub-clause (1). the resolutionwould have been void. orifthe charitytrustee
has not cotnplied with clause 7 (Conflicts of interest).
21. Execution of documents
The CIO shall execute documents either by signature or by affixing its seal (rf it has one)
pi
A documentis validlyexecuted bysignature if it is signed by at least two of the charity trustees.
131
If the CIO has a seal..
{a} it mustcomplywith the provisions of the General Regulations., and
Ib) the seal must only be used by the authority of the charity trustees or of a committee of
charity trustees duly authorised by the charity trustees_ The chartty trustees may
determinewhoshall sign anydocumenttowhichthe seal is affixed and unlessotherwise
sodetermined itshall be signed by two charitytrustees.
22. Use of electronic communications
11)
General
The CIO will comply with the requirements of the Communications Provisions in the General
Regulations and in particular=
lal the requirementto provide within 21 days toany member on request a hard copy of any
document or information sentto the member otherwise than in hard copy form;
(bl any requirementsto provide infomiation to the Commission in a particularform
ormanner.
(2) To the CIO
Any member or charity trustee of the CIO may communicate electronicallywiththecIOtoan address
specified bytheCIOforthe purpose, so longasthe communication isauthenticated in a manner which
is satisfactory to the CIO.
13)
By the CIO
(al Any member or charity trustee of the CIO, by providing the CIO with his or her email
address or similar, is taken to have agreed to receive communications from the CIO in
electronic form at that address, unless the member has indicated to the CIO his or her
unwillingness to re1ve SUGh communications in thatform.
(b) TheCharitytrusteesmay.subJecttocomplianw5th any legal requirements, bymeans
of publication on its website..
(i) provide the members with the noti referred to in clause 19{2) (Notice of general
meetings).,
(li) give charitytrustees notice of their meetings in accordance wilh clause 15(1)
(Calling meetings)., land
13
(iii) submit any proposal to the members or charity trustees for decision by written
resolution or postal vote in accordance wrth the CIO'S powers under clause 18
(Members, decisions), 18(4) (Decisions taken by resolution in writing), or l[the
provisions for postal voting] (rf you have included this optional provision, please
insertthe correct clause number here)].
(cl The charity trustees must-
(i) take reasonable stepsto ensure thatmembers and charity trustees are promptly
notified of the publication of any such notice or proposal; and
(li) send any such notice or proposal in hard copy form to any member or charity
trusteewho has not consented to receive communications in electronic form.
23. Keeping of Registers
The CIO must complywith its obligations underlhe General Regulations in relationtothekeeping of, and
provision of aCSsto, a (combined) register of its members and chartytrustees.
24. Minutes
The charity trustees must keep minutes of all:
11)
appointments of officers made by the charty trustees.,
{2)
proceedings at general meetings of the CIO"
131
meetings of the charity trustees and committees of charity trustees including..
the names of the trustees present at the meeting.,
the decisions made at the meetings., and
where appropriate the reasons for the decisions"
{41
decisions madebythecharitytrusteesotherwisethan in meetings.
25. Accounting records, accounts, annual reports and returns, register maintenance
The charitytrustees mustcomplywiththe requirementsof the Charities Act 2011 with regard
to the keeping of accounting records. to the preparation and scrutiny of statements of
account, and to the preparation of annual reports and retums. The statements of account,
reports and returns mustbe sentto the Charity Commission, regardless ofthe income of the
CIO, within 10 months of the financial yearend.
{2)
The Gharitytrustees mustcomplywiththeirobligationto inform thecommissionwithin 28days
ofanychange inthe particulais ofthe CIO entered on the Central Registerof Charities.
26. Rules
Thecharitytrustees mayfromtimelotimemake such reasonable and proper rules orbyelaws asthey
may deem necessaryorexpedientfor the properconductand managementoftheCIO, butsuch rules
orbye laws must not be inconsistent with any provision of this constitution. Copies of any such rules
orbye laws currently in force must be made available to any member of the CIO on request.
27. Disputes
If a dispute arises beeen members of the CIO about the validity or propriety of anyihing done by
the members underthis constitution, and the dispute cannot be resolved by agreement, the parties to
thedispute must first try in good faith to settle the dispute by mediation before resorting to litigation.
28. Amendment of constitution
As provided by sections 224-227 of the Charities Act 2011:
This constitution can only beamended..
(al by resolution agreed inwriting by all members of the CIO., or
Ibl by a resolution passed by a 75 % majority of those voting at a general meeting of the
members of the CIO called accordance with clause 19 (General meetings of members).
121
Any alteration of clause 3 (Objects), clause 29 (Voluntary winding up or dissolution), this
clause, orofany provision where the alteration would provide authorisation for any benefit to
be obtained by charity trustees or members of the CIO or persons connected with them,
requires the priorwritten consent of the Chartty Commission.
(31
No amendment that is inconsistent with the provisions of the Charities Act 2011 or the
General Regulationsshall bevalid.
141
A copy of every resolution amending the constitution. together with a copy of the CIO'S
constitution as amended must be sent to the Commission by the end of the period of 15
days beginning with the date of passing of the resolution. and the amendment does not
take effect until it has been recorded in the Register of Charities.
29. Voluntary winding up or dissolution
{1)
As provided by the Dissolution Regulations, the CIO may be dissolved by resolution of its
members.Anydecision bythe memberstowind up ordissolvethe CIO can only be made..
(al
at a general meeting of the members of the CIO called in accordance with clause 19
(General meetings of members). of which not less than 14 days, notice has been
given to those eligible to attend and vote.
(i) bya resolution passed by a 75 % majority of those voting, or
(li) by a resolution passed by decision taken without a vote and without any
expression of dissent in response tothe question putto the general meeting., or
15
(b) by a resolution agreed in writing by all members of the CIO.
{2)
Subject to the payment of all the CIO'S debts=
lal Any resolution for the winding up of the CIO, or for the dissolution ofthe CIO without
winding up, maycontain a provisiondirecting howany remainingassets oftheCIO shall
be applied.
(b) Ifthe resolution does not contain such a provision, the chartytrusteesmustdecidehow
anyremainingassetsof the CIO shall be applied.
Icl In either case the remaining assets must be applied forcharitable purposesthe same as
orsimilartothose of the CIO.
(3)
The CIO mustobservethe requirements of the Dissolution Regulations in applying to the
CommissionfortheCIOtobe removed fromthe Registerofcharities, and in particular:
lal the charity trustees must send with their application to the Commission=
(i) a copy ofthe resolution passed bythe membersof the CEO",
(li) a declaration by the chartty trustees that any debts and other liabilities of the CIO
have been settled or otherwise provided for in full" and
(iii) a statement bythe chartytrustees setting outthe way in which any property of the
CIO has been or is to be applied prior to its dissolution in accordance with this
constitution-
(bl the charity trustees must ensure that a copy of the application is sent within seven
days to every member and employee of the CIO, and to any charity trustee ofthe CIO
who was not privy to the application.
(4)
If the CIO is to be wound up or dissolved in any other cirCumstans. the provisions of
the Dissolution Regulations must be followed.
30. Interpretation
In this constitution..
"connected person" means..
lal
achild, parent,grandchild, grandparent, brotherorsister of the charity trustee.
Ibl thespouse orcivil partnerof thecharitytrusteeorof any person falling within sub-clause
(a)above',
Icl
a person carrying on business in partnership wth the charty trustee or with any
person falling within sub- clause (a) or (b) above,.
(d) an institution which is controlled-
(i) bythe charitytrustee oranyconnected person falling within sub-clause (a), (b).
or (c) above.. or
(li) by two or more persons falling within sub-clause
(d){i), when taken together
lel a body corporate in which-
(i) thecharitytrusteeoranyconnected personfalling wwthin sub-clauses {a)to (c) has
a substantial interest- or
(li) twoormore personsfallingwithinsub-clause (e)(i) who, when taken together,
have a substantial interest.
Section 118oftheCharitiesAct2011 applyforthepurposesof interpreting the terms used in
thisconstitution.
"General Regulations" means the Charitable Incorporated Organisations (General) Regulations
2012.
'Dissolution Regulations" means the Charttable Incorporated Organisations {Insolvency and
Dissolution} Regulations 2012.
The "Communications Provisions" means the Communications Provisions in [Part 10, Chapter 41
of the General Regulations.
"charity trustee" means a charity trustee of the CIO.
A'poll, means a counted voteorballot, usually (but not necessarily) in writing.
17
**----- Start of picture text -----**
T-FORCE 1179920
Receipts and payments accounts CC16a
For the period 01/09/2023 30/09/2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
L Carr Donation 20 - - 20 -
Ticket Sales 1,100 - - 1,100 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 1,120 ] - - 1,120 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 1,120 - - 1,120 -
A3 Payments
No payments in this period - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ - ] - - - -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments - - - - -
Net of receipts/(payments) 1,120 - - 1,120 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 1,120 - - 1,120 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
14/06/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
A Greenwood
**Details**
**Details**
Cash in bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**42,062**
**-**
**-**
**-**
**-**
**-**
**42,062**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
A Greenwood|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
14/06/2025|
CCXX R2 accounts (SS)
14/06/2025
2