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2024-12-30-accounts

REGISTERED CHARITY NUMBER: 1179899

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 FOR GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Receipts and Payments Account 5
Statement of Assets and Liabilities 6
Notes to the Financial Statements 7

GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees present their report with the financial statements of the charity for the year ended 31 December 2024.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number

1179899

Registered office

11A Little Lane, LOUTH LN11 9DT

Trustees

Mr D K Smith Mr A Thomas Mr G Hoad Mr T Scott Mr T Burton Mr C James Mr R Rimmington (Resigned 20[th] April 2024) Mr P Gilby

Mr G Marsden Mr G Dumbleton

Independent examiner

Mrs H Spauls F.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Grimsby and Cleethorpes Model Engineering Society is a Charitable Incorporated Organisation (CIO) that was registered with the Charity Commission on 12 September 2018.

Recruitment and appointment of new trustees

The Trustees are selected by simple vote.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the CIO are the advancement of public education in engineering through the construction and operation of models of engineering, the provision of talks, public exhibitions, demonstrations and by providing facilities for construction, development and running engineering models.

Public benefit

The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit and complied with section 17(5) of the 2011 Charities Act when reviewing the aims and objectives prior to planning and developing activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

Page 1

GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2024

ACHIEVEMENT AND PERFORMANCE

Chair’s Annual Report February 2025

2024 was another successful year for the society. At the start of the year the committee completed the task of creating an up-to-date development plan covering all of our activities. All developments now happen within this structure which pays appropriate attention to our charitable aims. At the time of writing it is receiving an annual review.

As last year, membership has been broadly stable with a number of new members taking the place of those sadly deceased. All funerals of society members were attended by a good turn out from the club. New members represent a mixture of experienced model engineers and beginners.

Work continued on our ongoing principal education projects. The fleet of guards’ vans which were built last year were tested and adjusted and are now being fitted with handbrakes by one of our young members assisted by a senior member.

A link has now been established with the local sixth form college and a Duke of Edinburgh’s award scheme project is being scoped for the coming season. The main focus of this first project will be customer service.

The third project is the construction of a steam locomotive. This has taken something of a ‘back seat’ of late, but it is hoped that work will pick up in 2025.

Work continued throughout the year on the remaining aspects of the re-signalling project for the miniature railway, and in particular planning for the new signal box. Extensive advice has been taken regarding planning permission and building regulations for this vital part of the project. At the time of writing, plans have been submitted to the local authority and we await permission to go ahead. Ground will be broken immediately when this has been received.

Other railway work has continued throughout the year, including completion of the carriage and engine shed.

Another (final) section of the ‘new’ track route has been re-ballasted during the winter. This work will improve the quality of the ride for passengers.

The revision of the track work at the station throat was mothballed during the running season but has been resurrected during the winter. Track alterations are approaching completion as are the new crossing gates.

On the garden gauge railway the base renewal work is now largely complete. The team are now scoping extensions. The public picnic area was made ready for use during the season and is proving popular. It will be fully commissioned during 2025.

The traction engine road extension (phase 2) is now nearly complete and will be ready for the running season. The team have now commenced work on a new turning circle.

The public face of the club continues to be principally through the miniature railway. We were open to visitors on over forty occasions through 2024 and passenger numbers remained high in spite of the often poor weather in the spring. The summer saw better weather and this brought out the crowds. On several Sundays we provided over four hundred rides hauled by a mixture of steam and electric power. We co-operated with the Mill Trust and with the parish council over the organisation of several joint activities serving the public. The season finished with a spectacular firework night when over 1000 passengers were carried over three hours.

Page 2

GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on ……………………………. and signed on its behalf by:

.............................................

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

I report on the accounts of the charity for the year ended 31 December 2024, which are set out on pages five to seven.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mrs H Spauls F.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL

Date: ………………………….

Page 4

GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2024

Note
RECEIPTS:
VOLUNTARY RECEIPTS
Subscriptions
Donations
Workshop Donations
Gift Aid
Key deposit
ACTIVITIES FOR GENERATING FUNDS
Raffle
Insurance recharge
NAME Loan
Gala
CHARITABLE ACTIVITIES
Sales
Rides
INVESTMENT INCOME
Bank interest
TOTAL RECEIPTS
PAYMENTS:
Fundraising costs
1
Other Costs of Charitable Activities
1
Governance Costs
TOTAL PAYMENTS
NET PAYMENTS		 Restricted
Funds
Unrestricted
Funds
Total
2024
£
£
£
-
3,690
3,690
-
1,629
1,629
0
0
1,173
1,173
-
64
64
-
6,556
6,556
-
0
0
119
119
0
0
-
0
0
-
119
119
-
160
160
15,629
15,629
-
15,789
15,789
-
0
0		 Total
2023
£
3,180
2,699
0
906
80
6,865
0
0
0
0
0
642
10,414
11,056
0
-
0
0
-
22,464
22,464		 0
17,921
-
0
0
-
19,699
19,699
-
240
240
-
19,939
19,939
-
2,525
2,525		 0
21,619
228
21,847
(3,926)

The notes form part of these financial statements

Page 5

GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

STATEMENT OF ASSETS AND LIABILITES AT 31 DECEMBER 2024

Note
FIXED ASSETS
Property
Equipment
Assets
Current Account
Cash in hand
Deposit Account
TOTAL ASSETS
LIABILTIES
Fees for Independent Examination
and other accountancy costs
NAME Loan		 Restricted
Unrestricted
Total
2024
2024
2024
£
£
£
-
79,450
79,450
-
54,493
54,493
-
133,943
133,943
-
9,639
9,639
-
163
163
-
10
10
-
9,812
9,812
-
143,755
143,755
0
0
-
2,960
2,960
-
2,960
2,960		 Total
2023
£
79,450
54,180
133,630
7,223
53
10
7,286
140,916
0
4,440
4,440

..............................................................

………………………., 2025

For and on behalf of the board of Trustees

The notes form part of these financial statements

Page 6

GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

1. ANALYSIS OF COSTS

FUNDRAISING COSTS
Gala
COSTS OF CHARITABLE ACTIVIES
Train rides and site maintenance
Club house and other buildings
Signals & Points Extension
Garden gauge
Gates / Wonderland Coaches
Station Viewing Area
Equipment
Brakevan Project
Electricity
Workshop Extn
Room Devider / Signal Box
Station Canopy
Fixed asset purchases
Roadway
Other Fixed Asset Purchases		 Restricted
Funds
Unrestricted
Funds
Total Funds
2024
Total
Funds
2023
£
£
£
£
-
0
0
0
-
0
0
0
-
15,899
15,899
16,472
-
651
651
97
609
609
0
-
125
125
121
194
194
80
397
397
652
424
424
79
0
0
1,937
907
907
1,180
384
384
315
349
349
20
-
0
0
666
-
0 0
0
0
0
0
0
0
0
-
19,939
19,939
21,619

Page 7