**REGISTERED CHARITY NUMBER: 1179899**
**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 FOR GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
**GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
**CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
||Page|
|---|---|
|Report of the Trustees|1 to 3|
|Independent Examiner's Report|4|
|Receipts and Payments Account|5|
|Statement of Assets and Liabilities|6|
|Notes to the Financial Statements|7|
**GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2021.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1179899
## **Registered office**
11A Little Lane, LOUTH LN11 9DT
## **Trustees**
Mr D K Smith Mr A Thomas Mr G Hoad Mr T Scott Mr T Burton Mr C James Mr R Rimmington Mr P Gilby Mr G Morgan Mr A Loadman Resigned 2[nd] February 2021 Mr G Marsden Appointed 6[th] April 2021 Mr G Dumbleton
## **Independent examiner**
Mrs H Spauls F.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
Grimsby and Cleethorpes Model Engineering Society is a Charitable Incorporated Organisation (CIO) that was registered with the Charity Commission on 12 September 2018.
## **Recruitment and appointment of new trustees**
The Trustees are selected by simple vote.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objects of the CIO are the advancement of public education in engineering through the construction and operation of models of engineering, the provision of talks, public exhibitions, demonstrations and by providing facilities for construction, development and running engineering models.
## **Public benefit**
The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit and complied with section 17(5) of the 2011 Charities Act when reviewing the aims and objectives prior to planning and developing activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.
Page 1
**GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
With the partial lifting of Covid-19 restrictions the Grimsby and Cleethorpes Model Engineering Society have been better placed to carryout out its charitable objectives and commitments. Although some restrictions hindered activity for the early part of 2021 our members were able to carry out work to make our interaction with the public more Covid-safe.
One of the societies primary functions is to engage the interest of local children in all aspects of engineering while, at the same time providing enjoyment and entertainment for them and their families.
To this end the society continues its site improvement activities to ensure that the miniature railway infrastructure continues to provide a safe environment for children.
The society has begun to formulate plans for public open days during the summer months. The events, which are free to the public, will involve displays of both static and live running machinery designed to stimulate interest in the young. The final format will largely depend on any Covid restrictions that may apply at that time.
School visits to our railway have not taken place during the past year but will recommence when the various school managements consider it safe to do so.
Members, who have generously donated their time and skills, are currently constructing a station canopy to shelter the public from the vagaries of the British summer weather. Other site improvements have also been other keeping members fully occupied.
Other site improvements include new railway signalling, enhancements to the garden viewing areas and extensive planting of indigenous trees in its small wildlife area.
Society socially spaced meetings resumed in the latter part of 2021 and has proved to provide a better and more open forum than that experienced on the Zoom platform.
We have also been able to begin a new season of engineering-based lectures for members and their guests.
An improved website now provides members with access to society documentation, rules and regulations etc. thus ensuring that we are able to provide the latest updates as soon as they are approved.
Although reduced interaction with the public has made it more difficult, we have recruited a number of new members of all ages during the past year. The membership remains committed to both involving the local community in its activities and to the broader intent to further engineering interest and future skills of the young.
Funding for improvements and other activities are comfortably managed from the societies’ financial resources.
Page 2
**GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on ……5, April, 2022……. and signed on its behalf by:
............................................. A Thomas - Trustee
Page 3
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
I report on the accounts of the charity for the year ended 31 December 2021, which are set out on pages five to seven.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs H Spauls F.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL
Date: …11 April 2022
Page 4
## **GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021**
|Note
**RECEIPTS:**
**VOLUNTARY RECEIPTS**
Subscriptions
Donations
Workshop Donations
Gift Aid
Key deposit
**ACTIVITIES FOR GENERATING FUNDS**
Raffle
Sale of “Teds” Workshop
NAME Loan
Gala
**CHARITABLE ACTIVITIES**
Sales
Rides
**INVESTMENT INCOME**
Bank interest
**TOTAL RECEIPTS**
**PAYMENTS:**
Fundraising costs
1
Other Costs of Charitable Activities
1
Governance Costs
**TOTAL PAYMENTS**
**NET PAYMENTS**|Restricted
Funds
Unrestricted
Funds
Total 2021
£
£
£
-
2,416
2,416
-
17,434
17,434
1,000
1,000
1,705
1,705
-
40
40
-
22,595
22,595
-
-0
0-
390
390
7400
7400
-
0
0
-
7,790
7,790
-
215
215
7,908
7,908
-
8,123
8,123
-
0
0
-
0
0
-
38,508
38,508
-
0
0
-
19,387
19,387
-
-
-
-
19,387
19,387
-
19,121
19,121|Total
2020
£
3,223
12,793
5,000
924
0|
|---|---|---|
|||21,940|
|||0
0
0
0|
|||0|
|||106
259|
|||365|
|||0|
|||0|
||||
|||22,305|
|||40
10,993
-|
|||11,033|
|||11,272|
The notes form part of these financial statements
Page 5
## **GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
|**FIXED ASSETS**
Property
Equipment
**Assets**
Current Account
Cash in hand
Deposit Account
**TOTAL ASSETS**
**LIABILTIES**
Fees for Independent Examination
and other accountancy costs
NAME Loan|**STATEMENT OF ASSETS AND LIABILITES**
**AT 31 DECEMBER 2021**
**Restricted**
**Unrestricted**
**Total**
**2021**
**2021**
**2021**
Note
**£**
**£**
**£**
-
69,045
69,045
-
21,041
21,041
-
90,086
90,086
-
34,831
34,831
-
51
51
-
10
10
-
34,892
34,892
-
124,978
124,978
-
7,400
7,400
-
7,400
7,400|**STATEMENT OF ASSETS AND LIABILITES**
**AT 31 DECEMBER 2021**
**Restricted**
**Unrestricted**
**Total**
**2021**
**2021**
**2021**
Note
**£**
**£**
**£**
-
69,045
69,045
-
21,041
21,041
-
90,086
90,086
-
34,831
34,831
-
51
51
-
10
10
-
34,892
34,892
-
124,978
124,978
-
7,400
7,400
-
7,400
7,400|**Total**
**2020**
**£**
72,277
21,041|
|---|---|---|---|
|||||
|||Note||
||||93,318|
||||15,794
51
10|
||||15,855|
|||||
||||109,173|
||||-
-|
..............................................................
A Thomas - Trustee
## 5, April, 2022
For and on behalf of the board of Trustees
The notes form part of these financial statements
Page 6
**GRIMSBY AND CLEETHORPES MODEL ENGINEERING SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021**
## **1. ANALYSIS OF COSTS**
|**FUNDRAISING COSTS**
Gala
**COSTS OF CHARITABLE ACTIVIES**
Train rides and site maintenance
Club house and other buildings
Track extension
Signals & Points Extension
Garden gauge
Carriage Shed
Coach Brakes
Equipment
08 Loco Rebuild
Lower Carriage Shed Doors
Workshop Extn
Workshop Container
Room Devider
Other
Fixed asset purchases
Other Fixed Asset Purchases|**Restricted**
**Funds**
**Unrestricted**
**Funds**
**Total Funds**
**2021**
**Total**
**Funds**
**2020**
**£**
**£**
£
£
-
0
0
40|
|---|---|
||-
0
0
40|
||-
8,038
8,038
4,747
-
0
0
1,866
-
436
436
3,668
1,758
1,758
0
-
583
504
504
0
53
53
0
95
95
0
50
48
838
838
0
4,076
4,076
0
244
244
0
-
30
-
1,940
1,940
0
1,405
1,405
0
-
19,387
19,387
10,992|
Page 7