Trustees' Annual Report for the period
Period start date Period end date Day 01 Month Year 2023 Day 31 Month May Year 2024 From June To
Section A Reference and administration details
Charity name
Southwold (Sole Bay) Lions Club
Other names charity is known by
N/A
Registered charity number (if any) 1179884
Charity's principal address 29 Nicholas Drive
Reydon Suffolk
Postcode IP18 6RE
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled **to appoint trustee(if any) ** |
|---|---|---|---|---|
Phillip Slater |
President | 01/07/23 – 30/06/24 | ||
Colleen Rackham |
1stVice President | 01/07/23 – 30/06/24 | ||
Carol Southam |
2ndVice President | 01/07/23 – 30/06/24 | ||
Richard Wood |
Treasurer | 01/07/23 – 30/06/24 | ||
David Durrant |
Secretary | 01/07/23 – 30/06/24 | ||
| Jeff Fuller | Past President | 01/07/23 – 30/06/24 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for wholeyear | |
|---|---|---|
| N/A | ||
Names and addresses of advisers (Optional information)
| Names and addresses of | advisers (Optional information) | advisers (Optional information) |
|---|---|---|
| Type of adviser | Name Address |
|
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
N/A
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
Constitution
How the charity is constituted
Charitable Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Election at AGM
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees; • the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Training of new incoming officers is available from Lions Club International District at start of each new term. Current officers all have considerable previous experience in post.
Southwold (Sole Bay) Lions Club is a member club of the International association of Lions Clubs through Lions Club International.
The membership of the Club has remained roughly static. 2 new
members were recruited during the period and 1 member resigned due to ill health. Club membership now stands at 14 for the period of this report. However, as previously reported most members are of advanced years it is a risk that unless new members can be found the Club may suffer as current members are able to do less. Three members have now declared being ‘ At Large’ (Lions terminology for a member who remains on the books but not actually active). This leaves the active membership at 11.
- Difficulties are ongoing recruiting new members from the population of the town and surrounding areas. Most of the population of Southwold are elderly or second home owners/holiday lets. The adjacent village of Reydon, which has more younger residents, is a potential for recruitment and is being explored. To engage with potential members the club uses social media and has its own website.
As reported in previous Trustees annual reports the club was due a refund from Henham Steam Rally Limited following withdrawal from the rally organisation. Now that all outstanding issues have been resolved this refund (£36,197) has been received as a lump sum payment shown in the income section of the accounts. This is a one-off occurrence and as such will not be repeated in future years and should not be viewed as indicative of a regular income to the club. All official club ties with Henham Steam Rally have now been severed. Following extensive research and discussions the trustees and members of the club have decided it would be both prudent and in the interest of the Club to invest this money with a view to both protecting it and allowing it to grow to help further the clubs aims in the future.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
Advancement of Citizenship. Promoting the Voluntary sector for the public benefit locally, nationally and international. The relief of poverty by providing humanitarian aid and disaster relief. The advancement of health, assisting disabled people. Promoting conservation Promoting community participation in healthy recreation. |
|---|---|
| Having had regard to the guidance issued by the Charity Commission on Public Benefit. All trustees have now read the guidance document, and it will be ensured that any new trustees will do so. The Club has carried out the following activities this year in respect of the objects of the Club. The Club Held its annual Music on the Green event in July. This was a very successful event for the club and attended by a large number of the public. Southwold Town Council Xmas Lights event - club members were able to erect the lighted crib in Southwold High Street. Suggestion to run a fundraising stall at the 2024 event to be considered. In March the Club held its annual Afternoon Tea Dance for senior Citizens. This was well attended and enjoyed The Club Held its annual Fete on the Spring Bank Holiday at the end of May. A good number and variety of craft and trade stalls, This was also a very successful event. |
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Additional details of objectives and activities (Optional information)
The Club’s policy on grant making remains based on how the may choose to include further organisation has carried this out over its 50 year history. Applications from the public/organisations are heard at normal Club meetings and statements, where relevant, about: discussed by all members and Trustees. Based on the merits of the policy on grantmaking; application the Club is invited to propose a sum and vote to accept or • policy programme related reject, counter proposals may also be heard. If the vote achieves a investment; majority approval, then it is then ratified by the Trustees and if approved the grant is made by the treasurer to the person or organisation • contribution made by requesting assistance. The club has imposed a limit of £500 per volunteers. individual grant unless exceptional circumstances suggest that a larger sum would be more beneficial.
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
Applications for funding from Commercial organisations or for Commercial or for potentially illegal purposes are automatically rejected.
Following the refund of monies held by the Henham Steam Rally Limited the club elected to invest that money with a view to increasing its value to the club. A number of options were considered with the final decision being made by the Trustees to invest a percentage of the lump sum into a 2 year fixed interest account and a percentage into a 180 day notice base rate tracker account. As such a sum of £20,000 was placed into an account with United Trust Bank at a fixed rate of 5.05% and a further amount of £15,000 invested into an account also with United Trust Bank with a variable rate based on Bank of England base rate tracking. Both accounts due to pay interest in December 2024 and December 2025. It is expected that in 2024 the fixed account will return interest of £1010.00. The investments totalled £35,000 with the remaining £1,197 being deposited into the clubs accounts.
As the Club comprises of just a small number members it would not be able to function without the contribution of additional volunteers, such as partners and family members at the major fundraising events.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
| Southwold (Sole Bay) Lions Club Annual Accounts | Southwold (Sole Bay) Lions Club Annual Accounts | |
|---|---|---|
| 1st June | 2023- 31st May 2024 | |
| Bank Statements on 1st June 2023 | ||
| Admin | £2,456.92 | |
| Charity | £7,876.20 | |
| Total | £10,333.21 |
|
| Income | ||
| Henham Steam Rally | £36,197.00 | |
| Subscriptions | £654.00 | |
| Donations | £1,100.00 | |
| Events & Functions | £8,264.40 | |
| Total | £46,215.40 | |
| Expenditure | ||
| Administration | ||
| Dues | (£1,304.85) | |
| Meeting Room Hire | (£150.00) | |
| Club Expenditure | (£5,741.92) | |
| Fete | (£2,052.55) | |
| Music on the Green | (£431.00) | |
| Total | (£9,680.32) | |
| Charitable Donations | ||
| International | ||
| Total | (£0) | |
| Local | ||
| LCIF Disaster Appeal | (£400.00) | |
| Invalid Chair | (£500.00) | |
| Southwold Guides | (£50.00) | |
| Charity Walk | (£50.00) | |
| Sponsorship | ||
| New Leaf Appeal | (£450.00) |
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| Section D | Achievements andperformance | Achievements andperformance |
|---|---|---|
| RBL Poppy Appeal (£100.00) St Barnabas W/Chair (£500.00) Reydon Xmas Lights (£100.00) Sophies Trike Appeal (£100.00) District Autism Dog (£750.00) Southwold Ukes (£50.00) Halesworth Hopper (100.00) Charters (476.00) DG’s Wife Appeal (£250.00) Total (£3,876.00) Capital Expenditure Generator (£559.99) Electric Water Urns (£179.26) Total (£739.25) Investments UTB 2 Year Fixed (£20,000.00) UTB 180 Day Notice (£15,000.00) Total (£35,000.00) Expenditure Total (£49,295.57) Bank Statements 31st May 2024 Admin £873.18) Charity £6,380.58 Total £7,253.76 |
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Section E Financial review
Brief statement of the charity’s policy on reserves
The charity currently has no policy on reserves.
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The principle and only source of funds comes through the clubs fundraising activities (as previously detailed) or individual donations and social events for club members. This funding is managed through two main accounts, an Admin account into which monies from subscriptions and club social activities, not attended by the general public, is deposited and a Charity account into which monies raised from donations and fundraising events attended by the general public is deposited. The admin account is used solely for the running expenses of the club and the charity account for grant making.
Previously there has been no investment policy however with the monies received from Henham Steam Rally this year two investments have been made as detailed elsewhere in this report. This will be reviewed when the investment mature in 2025/2026
Section F Other optional information
Section G Declaration
Signed on behalf of the charity’s trustees Date
| Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc.) Date |
||
|---|---|---|
| David Kenneth Durrant | Richard Crawley Wood | |
| Secretary | Treasurer | |
| 08/01/2025 |
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ilon R{thU Wood 29 Nkholas Drhe, R8ythL Sothold Pla ORE R•*•d Chth K7011779884 Number 1179844. for the year 1'kn 23. 31 May 2LY24 I have examined the Admffustrknn and Charity of the Club and frywKI them to be in order. The Hamlet Toft Monks Norfolk NR34 OES
Administration £ 1456 £72 £72 £8.264.40 International £L4.85 Room Hire £6.481. £2.053. CharÈty 2 year Ex>nd 5.0S%Gross/AER interest PaMI Annuaty Charity ldaY Fkrti B45e rate tracker £1S.CO).Q)
Bank Balances Admlnlstration Charlty Thls year Last year £873.18 £2.456.92 £6,380,58 £7,876.29 £7,253.76 £10,333.21 Movement .£1,583.74 -£1,495.71 -£3,079.45 Administration Charity Evenis & Funcilons Subscrfpilons Don&lons & Gfft Akl £6,357.00 £654.00 £37,297.00 £44,308.00 £1.907.40 £8,264.40 £654.00 £37,297.00 £1,907,40 £46,215.40 Internatlonol Lo¢al Total donadons £100.00 £100.00 £3,776.00 £3,876.00 £3.776.00 £3,876.00 Subscrfptions Room Hlre Club Expendlturg Fete Music on Green & OAP Tgas Total £1,141.00 £150.00 £5,871.00 £2,053.00 £380.00 £9,595.00 £163.85 £1,304.85 £150.00 £610.Crf) £6,481.00 £2,053.00 £50.00 £430.00 £823.85 £10,418.85 Not 1neome1{exndItrn) £34,613.00 2.692.45 £31,920.55 35000 £7,253,76
ilon R{thU Wood 29 Nkholas Drhe, R8ythL Sothold Pla ORE R•*•d Chth K7011779884 Number 1179844. for the year 1'kn 23. 31 May 2LY24 I have examined the Admffustrknn and Charity of the Club and frywKI them to be in order. The Hamlet Toft Monks Norfolk NR34 OES
Administration £ 1456 £72 £72 £8.264.40 International £L4.85 Room Hire £6.481. £2.053. CharÈty 2 year Ex>nd 5.0S%Gross/AER interest PaMI Annuaty Charity ldaY Fkrti B45e rate tracker £1S.CO).Q)
Bank Balances Admlnlstration Charlty Thls year Last year £873.18 £2.456.92 £6,380,58 £7,876.29 £7,253.76 £10,333.21 Movement .£1,583.74 -£1,495.71 -£3,079.45 Administration Charity Evenis & Funcilons Subscrfpilons Don&lons & Gfft Akl £6,357.00 £654.00 £37,297.00 £44,308.00 £1.907.40 £8,264.40 £654.00 £37,297.00 £1,907,40 £46,215.40 Internatlonol Lo¢al Total donadons £100.00 £100.00 £3,776.00 £3,876.00 £3.776.00 £3,876.00 Subscrfptions Room Hlre Club Expendlturg Fete Music on Green & OAP Tgas Total £1,141.00 £150.00 £5,871.00 £2,053.00 £380.00 £9,595.00 £163.85 £1,304.85 £150.00 £610.Crf) £6,481.00 £2,053.00 £50.00 £430.00 £823.85 £10,418.85 Not 1neome1{exndItrn) £34,613.00 2.692.45 £31,920.55 35000 £7,253,76