TRUSTEES, ANNUAL REPORT VAN MOORHOUSE FOUNDATION t ¢ I w ¢J Van Moorhouse Foundatiori Charitable incorporated organization Charity number.. 1179869 Annual Report & Account 0210412023- 0110412024 CONTENTS Trustees, Annual Report- 0210412023 - 0110412024 Reference and administration details Statement of activities Balance Sheet Notes Report of trustees for period Objectlve and artlvitles Achievement and performance Financial review Structure Governance and Management TRUSTEES, ANNUAL REPORT Report ()f the Trustees for the pedod 0210412023 - 0110412024 The Trustees present its Annual Report for the period. The financial statement5 have been prepared in accordance with Accounting and Reporting by charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Fir*ancial Reporting Standards applicable in the UK IFRS 1021 (Effective I January 20151 (Charities 50RP IFRS 1021. Objectives and activities The oblectsVMF CIO are: 11 Offering support to the underprivileged through donations, free health check & counsellin& outreach activitie5, and educational workshops to underserved communities. 21 Serving and offering support to relief poverty and sickness amongst persons living in impover- ish communities who are in need as a result of social and economic problem regardless of age, gender, ethnititylrace, religion, sexual orientation or any other social or personal characteristics In furtherance of these objects, the Trustees shall: a. Promote activities that support the health and well-being for all living in underserved communities and provide health inforrnation. Publlc Benefft The Trustees have had regard to the Charity Commission's guidance on public benefits and endeavor to implement them in all the charity's work. The main activities undertaken to further the charivs objects for the public benefit are detailed in the followin8 pages a5 follows.. I. COMMUNICATIONS 1.1. VMF-Website 1.2. VMF-Facebook 1.3. VMF -Instagram 1.4 VMFoundationl- Twitter TRiJSTEES' ANNUAL REPORT Achlevements and Performance The charity does not measure the success of its programs only in numbers. This includes but not limited to the Foundation's financial management in Executing Impact driven projects, contribution in less tangible areas like bringing communities together through free health screening and education. The Trustees recognized the ongoing challenges in the life of the charity since covid19 hence our achievement has been difficult to measure. However. we hope to pursue our mission in 2024-25 with renewed enthusiasm. I. COMMUNICATIONS Since our Foundation'5 inception grants have been very difficult to come by hence projects are being funded the founder from her pocket, however we secured a donor who has been fundin6 our ICT classroom project in Ghana, however they were not able to continue in 2024 $0 our project for 2024 has been halt. Other donations received from the public are in the form of materials such as new, used toys, shoes, books or new, secondhand clothing. All the work we have been doing is posted and shared on our websites and all social media platforms. Governln8 and Management Strurture. VMF ￿S a Charitable Incorporated Organization governed by its constitution dated 114/2018. The governance structure of the Gharily is in line with the requirements of the Charitv Commission Or8anlzatlon There must be at least 3 minimum charity Trustees, and the maximum number of charity Trustees can be up to 12. The Trustees delegate the day-to-day operations of the charity to the Finance and Administration and Development team in conjunction with the Chair. Full meetings are held bi.monthly to review and report on finances, activities in Ghana and discussions on how to raise funds to support this charity's anticipated projects. None of the Trustees receive remuneration or other benefits from their work for the charity. The trustees use online group meetings to address peculiar short-term concerns. Annual General Meetings are held each Year in December Reference and Admlnlstratlve Details Charlty Name-: Van Moorhou5e foundation Registered Charlty number-: 1179869 Registered offlce and operation address-. 12 Osborn Road, Kiveton Park, Sheffield, 526 6PR Banker: APS & AFL Financial Ltd, 6th Floor. One London Wall, London EC2Y SE TRUSTEES. ANNUAL REPORT Trustee Name Dates acted Name of Person Mr David E A Moorhouse. Dosia Akata-Lewis Vanessa O Moorhouse, Dr Bonsu Osei Sarfo Mercy Darkoah Trustee Trustee Trustee/Founder Trustee Trustee 2018 to date 2024 to date 2018 to date 2024 to date 2018 to date N/A N/A N/A NIA NIA Recruitment and appolntment of Trustees There are Trustee recruitment campaigns, most recently one particularly aimed at Increasing minority representation. There were 6 Trustees on the Board but sadly one stepped down last year due to health issues, so we currently have 5 on the board. All frustees may Stand for re-election at the AGM in 2026 Three Trustee meetings take place every yeaf and provide an opportunity for all. Tru5tee5 to scrutinize key aspects of the work of the charity, including finances, funding bids, the Transformation Action Plan. agendas for future meetings, and a whole host of other issues, some of which are raised by members and the Trustees themselves. Trustee Inductlon and tralnlng New Trustees receive information on roles and responsibilities and are directed to Charity Commission Guidance. The register of interest is reviewed at each meeting. Trustees are encouraged to attend appropriate external training and networking events where these will facilitate the undertaking of their role to enable focused knowledge building and influencing work. Trustees to get together to meet others. This 15 aimed at enabling the Trustees to get to know each other better, clearly understand the role of a Trustee. identify any skills gap5, and discuss the future direction of VMF. The Trustees have much work to do in the future, including reviewing the existing VMF objectives and policies, developing a new Trustee induction program, and building up an active group of VMF volunteers. Trustees, responslbllltles In relatlon to the financlal ststements The charity Trustees are responsible for preparing a Trustees, annual report and financial Statements in accordance with applicable law and United Kingdom Accounting Standard5 (United TRUSTEES, ANNUAL REPORT Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity Trustees to prepare financial statements for each year which 8ive a true and fair view of the situation of the charity and of the incoming resources and application of resources, of the charity for that period. In preparin8 the flnanclal statements, the Trustee5 are required to: select 5Ultable accounting policies and then apply them consistently: observe the methods and principles in the applicable Charitie5 SORP,. make judgements and estimates that are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations. They are also responsible for safeguarding if there are any assets of the charity and takin8 reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees confirm to the best of their knowledge that the only information they are aware is the loan received from the founder to starts our operation and apart from that there is no other information relevant to them that they are unaware and have taken all necessary steps to ensure that they themselves are aware of all financial information. The trustees have not disclosed in the financial statements any identified material uncertainties that may cast Sl8nificant doubt about the charitable ability to continue to adopt the going concern basis of accounting for a period of at least twelve months. NOTESTOTHE FINANCIALSfATEMETrtrs YEAR ENDED l. The principle of accounting adopted and key sources of estimation in the preparation of the financial statements are as follows= al Financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards TRUSTEES, ANNiJAL REPORT applicable in the UK and the Republic of Ireland IFRS 1021 leffective l January 20151 Icharities 50RP IFRS 102). 2. The VMF CIO meets the definition of a public benefit entity under FR5 102. Assets and liabilities are initially recognized at historic cost or transaction value unless Otherwise stated in the relevant accounting policy notelsl. Income is recognized when the charity has entitlement to the funds, any performance conditions attached to the item(51 of income have been met, it Is probable that the income will be received and the amount can be measured reliably. Income from government grants is recognized when the charity has entitlement to the funds, any performance conditions attached to the grant will be met. it is probable that any income receive and the amount can be measured reliably and is not deferred. Fund accounting Unrestricted funds are available for use at the discretion of the Trustees in furtherance of any of the purp05e5 of the charity. ii. Designated funds are unrestricted funds of the charity which the Trustees have decided at their discretion to sel aside to use for a specific purpose. iii. Restricted funds are donations which the donor has specified are to be solely used for purposes. el Expenditure is recognized once there is a legal or constructive obli8ation to make a payment to a third party, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably. Expenditure on charitable activities includes shipping and purchasing costs. Other expenditure represents those items not falling into any other heading. Engaglng and tralnlng wlth our volunteers The Volunteers who work at VMF are central to the operations of the charity and the services we offer. They come from all backgrounds and bring difference strengths and ideas- our volunteers undertake many different tasks within the charity. Our volunteer team bonding is very popular, this event enables the whole team to get to know each other better, understand more clearly their role. identify any skills gap5, and discuss the future direction of VMF but due to covid19 we have been doing that on zoom. Fundraising and Marketing TRUSTEES, ANNUAL REPORT It's still challenging but we are trying our best to seek funding to support our services by growing the donations and seek for grants. Develop further our presence on social media as a means of raising our profile and increasing our donation income also to raise the profile of poverty and literacy and support people living in impoverish communities. To work in partnership with local agencies to bring in grants to support partnership working that will deliver better outcomes for those we serve. Nonetheless our volunteer team continued to work with commitment and creative energy to do better. Social Media and On-llne fundraisin& We are working hard to improve and monitoring our social media to focus its use for fundraising purposes. We hope to do better in the coming year. • External Influences. There are several issues VMF has less control over but remains aware of the impact on it5 income and ability to deliver a quality service.. Increased demand. The service operates at near or full capacity and increased demand for crisis support threatens VMF, s ability to help more people in need and pro8ressive support work which moves people away from depression due to poverty. In 2024 the Executive Team continuing to review how it used its resources in order to deliver its mission and fulfil more effectively. The planning will be completed in 2025 and timeframes are set for implementation. Goin8 concern We have not received any 8rant nor funds from external so we do not have any free reserves but we plan to workin8 on securing funds to enable us to f un this charity to its full capacity. Trustees have undertaken detailed reviews of this and are working to secured grant funding in 2025 al The identification and implementation of cost savin85 in 2024. bl Forecasts of income and expenditure through to December 2024; and cl Cash flow forecasts to December 2024. considering a loan secured since our operations to better manage the period of service growth currently being experienced. Taking all these matters into account we consider that it is coirect to prepare accounts TRUSTEES, ANNUAL REPORT on a going concern. VMVS slow In service in 2024 2024 was very slow, our ability and capacity to deliver the services we run is well documented and its impact on normal operations worldwide has been immense. For VMF it has been continues challenging. Lack of securing funding from our donor due to facing financial difficulties ,some of our volunteers have are back to school. Thi5 meant we had a reduced team to deliver services, and some were unable to attend most of our event for dues to studie5 and examinations in Ghan3 but we did supported the underserve communities with the resources we have. Throughout the crisis we followed government guidelines and reviewed and changed practice to maintain safety for all. Risk management In line with their statutory responsibilities the trustees continuously monitor, and review activities of the charity carried out to ensure that all risks are identified and that procedures have been put in place to mitigate those risk. To assist with this duty and the teams in Ghana maintains and update the records. Funding shortfall.. The risk for this charity is that it continues to overly dependent on the income from the founder and to counter this the trustees have agreed to see 8rant/funding in support of the charitvs operation in the future. Le8al statu5 of the charlty VM F is a Charitable Incorporated Organization ICIOI. In the event of the tharity being wound up the trustees have no liability for its debts. Donatlon's conversation5 summary from 0210412023 - 0110412024 Clothes, and other items donated freely to the charity has been equated to the amounts on table below. All items donated has been shipped to Ghana, West Africa for the cause of this charity. Donations and Gifts oty 2024 2023 2021 {Estimated amount) QTY 2020 {Estimated amount) {Estlmated amount) (Estlmated amount) TRUSTEES, ANNUAL REPORT Used loo 2LK) Clothing, etc 3120 £11￿.8 261X) £353.01 150 £250 Toys ICKI £180 70 £50 100 £211.80 Books 250 £217.16 85 £190.43 300 £317.63 Analysls on expendlture on charitsble actlvlttes 2 Jan 2024- 31 Dec 2024 Receipts and payments accounts This charity has not received any external funds apart from a loan from the founder to start an operation and Small amount from the public. Al Recelpts Expenditure On 2024 Totals Bal Wix Web hostin8 270 £270 Safeway Forwarding Agent- Shippin8 Cost £11 lic Fundraising Regulator Registration £50 £50 Go Daddy Domain Name £52.23 52.23 TV for orphanage 200 £200 Various items 857.37 purchase both in UK & Ghana Funds brought forward at l Jan- 2024 3117.99 TRUSTEES. ANNUAL REPORT Total Bal £3119.99 Analys15 on expendlture on Charitable actlvltles 02104n023- 0110412024 Receipts and payments account 2025 Income Unrestrict Restrlrted funds Endow Total funds Last ed funds ment year Bal BF 588.39 Donatlon Expendlture Al Recelpts Wix Web hosting 270 Safeway Forwardin6 Agent- Shipping Cost iioo TV for orphanage 21)0 Various items 857.37 purchase both in UK&Ghana Fundraising Regulator 50 Go Daddy Domain Name 52.23 TOTAL £ 2,529.6 SubtotallGr05S TRUSTEES, ANNUAL REPORT incomeforAR Note 29 Additional Disclosures The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. Clothes, and other items donated freely to the charity have been equate amount on table above. All items donated are shipped to Ghana, West Africa for the charity mission and vision. VMF received a cash donation solely for the purpose to establish ICT classroom in Ghana. The charity has not granted any advances or credits to, or made guarantees on behalf of, any of its member5 Other than the information disclosed in the financial statements. Thls report Is approved by the trustees and 51gned on thelr behalf by Sl8nature'. Slgnature . Date: 0811n5 Date: 08/V25 Mercy Darkoah Vane55a Moorhouse Trustee Tnjstee and Chair of the board