TRUSTEES OF THE ALVIS ARCHIVE TRUST
NOTICE OF AND
AGENDA for the Fifth ANNUAL GENERAL MEETING
to be held at Gomersal Park Hotel, Moor Lane, Gomersal, Cleckheaton, BD19 4LJ
on Tuesday 16[th] April 2024
starting at 7 pm
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1) Apologies for absence – Edmund Waterhouse, Greg Wrapson, Tim Perks, Charles van Ingen
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2) Minutes of the AGM held on 20th April 2023 and other meetings
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3) Draft 2023 Annual Report and Accounts
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4) Retirement and appointment of trustees and archivists – resignation of Brian Hartley and appointment of Martin Wickham and Edmund Waterhouse
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5) Expiry of property lease in May 2024 – relocation proposals
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6) Any other business
issued March 16[th] 2024
Report of the Trustees Year ended 31[st] December 2023
The Alvis Archive Trust was constituted under the Charities Act 2011 as a Charitable Incorporated Organisation, Association Model, on 10[th] September 2018, registered as Charity number 1179868 in England and Wales at Bowcliffe Hall, Bramham, West Yorkshire LS23 6LP. The trustees can be contacted by email: alvisarchive@btinternet.com
The objects of the CIO are, for the public benefit, to: obtain and preserve the heritage of, and any objects, information or data of historical interest relevant to; Alvis, the Alvis company or related personalities of any era; and/or promote the study and appreciation of the history and heritage of Alvis products as items of historical interest.
Two trustees, Edmund Waterhouse and Martin Wickham retired at the 2023 AGM. Vacancies may be filled by the decision of the members at the AGM and two new trustees, Greg Wrapson and Brian Hartley were appointed.
During the year the trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
During 2023 the website www.alvisarchive.com continued to attract new Followers and an increase in the numbers of visitors.
The main website chronicles the activities of the trustees but does not record all donations of material which are logged separately.
The websites www.alvis14.com and www.alvisfourpoint3.wordpress.com also cater for two car models.
Trustee meetings were held during the year to discuss the relationship with Alvis Owner Club Limited. The outcome was a statement from the Board that the AOC encourages voluntary support but with no commitment by the Club to contribute after 2024 or assist in collecting contributions.
The financial statements show that our cash reserves increased but continued efforts will need to be made to increase income from memberships and other sources as the final £1,000 payment of financial support from the AOC is due in 2024.
Donations of archive material were also gratefully received during the year from the Vintage Alvis Register and Martin Wickham relating to fighting vehicles and aero engines.
We were pleased to welcome several overseas members to Bowcliffe Hall with their cars and other members who visited the archives during the year.
A meeting was held with the Swiss Car Register in Lucerne with a view to collaborating with archive material on the Swiss built Graber cars.
We acknowledge the Alvis Car Company Limited for permission to use their Registered Trademark
Alvis Archive Trust
For the year Financial Statements 2023 Registered Charity 1179869 Income Note Donations 2 5,077 Gift Aid - Lunch meetings 215 Insurance claim 4 - Book and other sales 1 1,080 6,372 Expenditure Office rent and service charges 6 3,441 Meeting expenses 188 Insurance 96 Subscriptions 56 Restoration of showroom sign - Books 4 783 Travelling expenses 3 63 Website fees and software 455 Bank and PayPal charges 174 Stationery and postage 17 5,273 Surplus of Income over Expenditure 1,099 Cash reserves at the start of the period 16,052 Cash reserves at the end of the period 5 **17,152 ** |
For the year Financial Statements 2023 Registered Charity 1179869 Income Note Donations 2 5,077 Gift Aid - Lunch meetings 215 Insurance claim 4 - Book and other sales 1 1,080 6,372 Expenditure Office rent and service charges 6 3,441 Meeting expenses 188 Insurance 96 Subscriptions 56 Restoration of showroom sign - Books 4 783 Travelling expenses 3 63 Website fees and software 455 Bank and PayPal charges 174 Stationery and postage 17 5,273 Surplus of Income over Expenditure 1,099 Cash reserves at the start of the period 16,052 Cash reserves at the end of the period 5 **17,152 ** |
to 31st December | to 31st December |
|---|---|---|---|
| 2023 5,077 - 215 - 1,080 |
4,435 - 96 30 400 - 779 311 96 36 |
2022 3,942 1,690 - 325 236 |
|
| 6,372 5,273 |
6,193 6,183 |
||
| 1,099 16,052 |
10 16,042 |
||
| **17,152 ** | 16,052 |
Notes
1 These accounts have been prepared on a cash basis
2 The Alvis Owner Club Limited contributed £1000.
3 Where travel is wholly incurred on archive business the rate is 45p per mile.
4 The claim relates to accidental damage and an upgrade to electrics
5 The Trust holds all its cash reserves in an account with HSBC bank
6 A new lease was signed in June 2022 for two years
Signed by the Trustees