## Report of the Trustees ## Year ended 31[st] December 2022 The Alvis Archive Trust was constituted under the Charities Act 2011 as a Charitable Incorporated Organisation, Association Model, on 10[th] September 2018, registered as Charity number 1179868 in England and Wales at Hycilla, Bowcliffe Hall, Bramham, West Yorkshire LS23 6LP. The trustees can be contacted by email: alvisarchive@btinternet.com The objects of the CIO are, for the public benefit, to: _**obtain and preserve the heritage of, and any objects, information or data of historical interest relevant to; Alvis, the Alvis company or related personalities of any era; and/or promote the study and appreciation of the history and heritage of Alvis products as items of historical interest.**_ Two trustees, Graham Maurice Clode and Christopher Taylor had served the maximum term of three years and retired at the AGM leaving Edmund Waterhouse and Martin Wickham who were appointed at the 2021 Annual General Meeting (AGM). Vacancies may be filled by the decision of the members at the AGM and John Fox was appointed as a new charity trustee. During the year the trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. During 2022 the website www.alvisarchive.com continued to attract new Followers and increased numbers of views. It chronicles the activities of the trustees but does not record all donations of material which are logged separately. The websites www.alvis14.com and www.alvisfourpoint3.wordpress.com also cater for two models. We expanded the range of digitised archive material and more historic AOC Bulletins were made available for immediate download. The digital photo library was also expanded. Visits to the archives increased as did the number of members. In order to reduce outgoings the office lease was renewed with reduced storage space for a further two years with the option to rent an additional room when required for larger gatherings. Trustee meetings were held during the year at the Alvis Car Company and the Rootes Archives Trust. Several meetings were held with Directors and Officers of the Alvis Owner Club Limited during the year culminating with a presentation prior to their AGM in October to determine areas of cooperation. The financial statements show that our cash reserves were maintained at a similar level to last year and further efforts will need to be made to increase income from memberships and other sources as the final £1,000 payment of financial support from the AOC is due in 2023. No agreement was reached on future support by means of voluntary AOC member contributions. Donations of archive material were also gratefully received during the year. Prepared by John Fox and approved by the Trustees. We acknowledge the Alvis Car Company Limited for permission to use their Registered Trademark ## Alvis Archive Trust |**Financial Statements**
**Registered Charity 1179869**
Income
Note
Donations
2
Gift Aid
6
Lunch meetings
Insurance claim
4
Book and other sales
1
Expenditure
Office rent and service charges
7
Meeting expenses
Insurance
Subscriptions
q p
Restoration of showroom sign
4
Travelling expenses
3
Website fees and software
Bank and PayPal charges
Stationery and postage
**Surplus of Income over Expenditure**
Cash reserves at the start of the period
**Cash reserves at the end of the period**
5|**31st December 2022**
**3,942**
**1,690**
**-**
**325**
**236**
**6,193**
**4,435**
**-**
**96**
**30**
**400**
**779**
**311**
**96**
**36**
6,183
10
16,042
16,052
**For the year to**|**31st December 2022**
**3,942**
**1,690**
**-**
**325**
**236**
**6,193**
**4,435**
**-**
**96**
**30**
**400**
**779**
**311**
**96**
**36**
6,183
10
16,042
16,052
**For the year to**|31st December 2021
£
£
14,456
1,193
320
15,968
6,350
1,174
96
30
-
126
56
32
7,863
8,105
7,937
16,042
For the year to|31st December 2021
£
£
14,456
1,193
320
15,968
6,350
1,174
96
30
-
126
56
32
7,863
8,105
7,937
16,042
For the year to| |---|---|---|---|---| |||**6,193**
6,183||| |||||| |||10
16,042||8,105
7,937| |||16,052||16,042| ## Notes - 1 These accounts have been prepared on a cash basis - 2 The Alvis Owner Club Limited contributed £1000. - 3 Where travel is wholly incurred on archive business the rate is 45p per mile. - 4 The claim relates to accidental damage and an upgrade to electrics - 5 The Trust holds all its cash reserves in an account with HSBC bank - 6 The claim covers the period from 2018-2022 - 7 A new lease was signed in June 2022 for two years Approved by the Trustees on April 2023 ## John Fox Edmund Waterhouse Martin Wickham