Report of the Trustees
Year ended 31[st] December 2021
The Alvis Archive Trust was constituted under the Charities Act 2011 as a Charitable Incorporated Organisation, Association Model, on 10[th] September 2018, registered as Charity number 1179868 in England and Wales at Hycilla, Bowcliffe Hall, Bramham, West Yorkshire LS23 6LP.
The trustees can be contacted by email: alvisarchive@btinternet.com
The objects of the CIO are, for the public benefit, to: obtain and preserve the heritage of, and any objects, information or data of historical interest relevant to; Alvis, the Alvis company or related personalities of any era; and/or promote the study and appreciation of the history and heritage of Alvis products as items of historical interest.
The first trustees were: Neil Kenneth Millington (died December 2020), John Ronald Fox (retired April 2021, continuing to act as Administrator and webmaster), Stephen Douglas Horne (retired March 2020) and Graham Maurice Clode.
Trustees serve for a maximum term of three years and one third of the trustees retire each year. Christopher Taylor was appointed as an additional trustee in April 2019. Edmund Waterhouse and Martin Wickham were appointed at the 2021 Annual General Meeting (AGM) on 23[rd] April 2021.
Graham Clode and Christopher Taylor will retire by rotation at the 2022 AGM and vacancies may be filled by the decision of the members at the AGM; any vacancies not so filled may be filled by the members or the charity trustees deciding to appoint a new charity trustee.
During the year the trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
During 2021 the website www.alvisarchive.com continued to attract new Followers and increased numbers of views. It chronicles the activities of the trustees but does not record all donations of material which are logged separately. The websites www.alvis14.com and www.alvisfourpoint3.wordpress.com also cater for two models.
We expanded the range of digital car registers and more historic AOC Bulletins were made available for immediate download. The digital photo library was also expanded.
The process of digitising archive material continues to be the prime activity of the Trust and a major project was the manual for the Leonides aero engine which helped at least one engine back into operation.
Covid restrictions limited the number of visits to the archives but six successful lunch meetings were held during the year including 19 members attending a memorial lunch for Neil Millington.
During the year member Roy Probert passed away and had donated his archives and books to the Trust.
Without a substantial bequest the following financial statements would have reflected the continuing losses during 2021. The trustees have considered what steps to take to mitigate these during 2022. Advice has been sought from the FBHVC and the recommendations in the report of the Archives Director have been acted upon.
Prepared by John Fox and approved by the Trustees.
We acknowledge the Alvis Car Company Limited for permission to use their Registered Trademark
Alvis Archive Trust
| Alvis Archive Trust | ||||
|---|---|---|---|---|
| Financial Statements Registered Charity 1179869 Income Note Donations 2 Lunch meetings Surplus on book and DVD sales 1 Expenditure Office rent / deposit and service charges 2 Meeting expenses Insurance Subscriptions q p Travelling expenses 3 Website fees and software Bank and PayPal charges Stationery and postage Surplus of Income over Expenditure Cash reserves at the start of the period Cash reserves at the end of the period 4 |
31st December 2021 £ £ 14,456 1,193 320 15,968 6,350 1,174 96 30 - 126 56 32 7,863 8,105 7,937 16,042 For the year to |
31st Dec £ 4,391 100 0 72 191 7 36 For th |
ember 2020 £ 2,965 200 3,165 4,797 -1,632 9,574 7,937 e year to |
|
| 8,105 7,937 |
||||
| 16,042 |
Notes
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1 These accounts have been prepared on a cash basis
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With effect from 1 June 2020 the Alvis Owner Club reduced its financial support to £1000 per year.
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3 The trustees have deferred their travelling costs.
Where travel is wholly incurred on archive business the rate is 45p per mile.
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4 The Trust holds all its cash reserves in accounts with HSBC bank and PayPal
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which include a reserve of £145 for preordered items
Approved by the Trustees on 20th April 2022
Graham Clode
Chris Taylor
Edmund Waterhouse
Martin Wickham