Report of the Trustees
Year ended 31[st] December 2020
The Alvis Archive Trust was constituted under the Charities Act 2011 as a Charitable Incorporated Organisation, Association Model, on 10[th] September 2018 and registered as Charity number 1179868 in England and Wales.
The objects of the CIO are, for the public benefit, to:
obtain and preserve the heritage of, and any objects, information or data of historical interest relevant to; Alvis, the Alvis company or related personalities of any era; and/or
promote the study and appreciation of the history and heritage of Alvis products as items of historical interest.
The first trustees were: Neil Kenneth Millington, John Ronald Fox, Stephen Douglas Horne and Graham Maurice Clode. All trustees are members of the Alvis Owner Club Limited.
Trustees serve for a maximum term of three years and one third of the trustees retire each year. Christopher Taylor was appointed as an additional trustee in April 2019. Stephen Horne retired at the first Annual General Meeting on 4[th] March 2020.
Neil Millington sadly died in December 2020 so that one trustee will retire by rotation at the annual general meeting in 2021.
The vacancies so arising may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be filled by the members or the charity trustees deciding to appoint a new charity trustee.
During the year the trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. The website www.alvisarchive.com chronicles the activities of the trustees but does not record all donations of material which are logged separately.
The attached financial statement for the year includes reserves which are for the acquisition of future archives and office rent.
The address of the Trust is:
Hycilla, Bowcliffe Hall, Bramham, West Yorkshire LS23 6LP
and the trustees can be contacted by email: alvisarchive@btinternet.com
We acknowledge the Alvis Car Company Limited for permission to use their Registered Trademark
During 2020 our website www.alvisarchive.com continued to attract new Followers.
The number of visitors was 25,856 (2019: 20,143) who viewed 124,831 pages (2019: 117,605).
The most popular posts and pages and the countries viewing them were as follows:
We expanded the range of digital car handbooks available and emailed copies to enquirers on request. More historic AOC Bulletins were made available for immediate download.
The process of digitising archive material continues to be the prime activity of the Trust.
The websites www.alvis14.com and www.alvisfourpoint3.wordpress.com also cater for two models.
Neil Millington (6[th] March 1949 – 16[th] December 2020) – “A very nice man”
The news that Neil had died in Leeds Hospital (Jimmy’s) from pneumonia was a great loss to the Archive Trust to which he contributed so much.
He retired early from the business he bought out of Smiths Industries, Autosound in Bradford, and enjoyed fifteen years in retirement with his fleet of coaches that he kept in his unit next to Autosound, worked on every Monday by his enthusiast friends. He had enjoyed a long association with Land Rover and a series of Bentleys to complement his TF21. The number of comments of appreciation on the Archive Trust website are testament to the high regard he was held in the transport industry.
His wit, humour and good counsel endeared him to all who met him and we often joked that he was referred to as “a very nice man” on a number of occasions. His charm no doubt helped us secure our offices at Bowcliffe where we spent many happy hours. It will not be the same without him.
John Fox
Alvis Archive Trust
| Financial Statements Registered Charity 1179869 Income Note Transferred from AAT Donations 2 Surplus on book and DVD sales 1 Expenditure Office rent / deposit and service charges 2 Meeting expenses Office furniture and equipment Travelling expenses 3 Website fees and software Bank and PayPal charges Stationery and postage Surplus of Income over Expenditure Cash reserves at the start of the period Cash reserves at the end of the period 4 |
For the year to 31st December 2020 £ £ - 2,965 200 3,165 4,391 100 - 72 191 7 36 4,797 -1,632 9,574 7,937 |
10th September 2018 - 31st December 2019 £ £ 3,156 6,481 453 10,090 - - 79 323 95 - 18 516 9,574 - 9,574 |
||
| 3,165 **4,797 ** |
10,090 516 |
|||
| -1,632 9,574 |
9,574 - |
|||
| 7,937 | 9,574 |
Notes
- 1 These accounts have been prepared on a cash basis but at the end of the year the Trust has no outstanding liabilities. The Trust has a potential Gift Aid claim amounting to £1,300
that is not reflected in these accounts as the cash has not not yet been received.
- 2 In addition to cash donations Friends donated documentation, books, furniture and furnishings.
The Alvis Owner Club ceased to fund the full cost of the rental of the Trust's offices
- at Bowcliffe Hall with effect from 31 May 2020.
With effect from 1 June 2020 the Alvis Owner Club has reduced its financial support to £1000 per year. These accounts include £1000 received at the start of June 2020 to cover the period to 31 May 2021.
Office rental costs shown in these accounts cover the period from 1 June to 31 December 2020.
Donations have also been made for History Certificates provided by the Trust to vehicle owners. Friends making donations of £50 were given a Bulletin DVD.
- 3 The trustees have deferred most of their 2020 travelling costs.
Where travel is wholly incurred on archive business the rate is 45p per mile.
-
4 The Trust holds all its cash reserves in an account with HSBC bank.
-
No valuation of the accumulated archives has been made.
The website does not record all donations of material which are logged separately.
The first annual general meeting of the charity was held at Bowcliffe Hall on 4th March 2020.
Approved by the Trustees on
Graham Clode
John Fox
Chris Taylor