Trustees’ Annual Report for the period
From 01/04/2025 Period start date To 31/03/2026 Period end date
Charity name:Ashwell Village Hall Rutland CIO
Charity registration number: 1179852 Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision and maintenance of a village hall for inhabitants of Ashwell and surrounding areas |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | A wide range of community activities, including both arts/crafts and 3 different musical groups, as well as Pilates, bridge and exercise classes. We continue to meet for monthly film nights and a weekly table tennis club |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteer involvement remains essential in offering and maintaining our varied and regular program, in particular for coffee mornings, soup lunch and afternoon tea. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The vision continues to be realised by providing inclusive access to a 21st Century community hub that allows participation for the widest range of persons and activities across 7 days of the week. Compliments regarding the ambience and facilities offered are regularly received. The continuing regular use by such a diverse range of users testifies to the importance of the Village Hall to Ashwell and surrounding communities. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Village Hall remains in a sound financial position. Regular bookings are very strong and receipts continue to exceed payments |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held in an interest bearing bank account and are used to continue to improve the fabric and facilities of the building. |
| Amount of reserves held | Para 1.22 | £45,686.05 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more |
Para 1.25 | Elected on the basis of relevant skills, knowledge and experience |
| ~~trustees~~ |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Ashwell Village Hall Rutland CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1179852 |
| Charity’s principal address | 12 Oakham Rd Ashwell Rutland LE157LW |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Peter Hanson | Chair of Trustees |
||
| Elizabeth Pettifer |
Vice Chair of Trustees |
|||
| David Fry | Chair - VH Committee |
Appointed by existing Trustees |
||
| Rodney Waterfield |
Bookings Secretary |
Appointed by existing Trustees |
||
| Victoria Crosher |
Secretary | Appointed by existing Trustees |
||
| Peter Woods | Treasurer | Appointed by existing Trustees |
||
| Alison Curtis | Social Secretary |
Appointed by existing Trustees |
||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's tntstees Signature(s) Full name(s) David Fry Peter Woods Position (eg Secretary. Chair. etc) Chair Treasurer Dats 2910812026
ASHWELL VILLAGE HALL RUTLAND CIO ANNUAL ACCOUNT FOR THE YEAR ENDED 31[st] MARCH 2026
Opening Balances 1[st] April 2025
Deposit Account £32,026.09 Current Account £10,081.89 Petty Cash £646.13 Total £42,754.11
Plus Income:
| Bank Interest | £ 388.96 |
|---|---|
| Christmas Fayre | £ 742.32 |
| Pilates | £ 744.00 |
| Donations (Other) | £ 124.00 |
| Donation (E Pettifer)£ 200.00 | |
| Zumba | £. 612.00 |
| Film Club | £ 640.00 |
| Coffee Morning | £ 198.00 |
| Bridge Club | £ 790.00 |
| Gift Aid | £ 638.65 |
| Morris Men | £ 660.00 |
| EMS/BCE |
£ 867.00 |
| Soup Lunch | £ 97.50 |
| Miscellaneous | £5,990.36 |
| Men’s Breakfast | £ 30.00 |
| Rutland Reeds. | £. 122.00 |
| Total | £ 12,844.79 |
Less Expenditure:
| Eon Gas | £ 1,240.31 |
|---|---|
| Eon Electricity | £ 670.69 |
| Insurance/Subs | £ 1,885.58 |
| Broadband | £ 479.52 |
| Water Rates | £ 606.05 |
| Miscellaneous | £ 3,312.06 |
| Cleaner |
£ 1,718.64 |
| Total | £9,912.85 |
Net Gain £2,913.94
Total £45,686.05 Balances as at 31[st] March 2026
| Deposit Account | £32,415.05 |
|---|---|
| Current Account | £13,176.78 |
| Petty Cash | £ 94.22 |
| Total | £45,686.05 |