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2025-07-31-accounts

DERBY COLLEGE STUDENT UNION

FINANCIAL STATEMENTS FOR

31 JULY 2025

Charity Number 1179839

DERBY COLLEGE STUDENT UNION

FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

Contents Page
Members of the board and professional adviser 1
Trustees’ annual report 2-7
Independent examiners report 8
Statement of financial activities 9
Balance Sheet 10
Notes to the financial statements 11-17

DERBY COLLEGE STUDENT UNION

FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

Trustees H Kelly A Denton M Ford B Latif (Appointed 1 July 2024. Resigned 31[st] July 2025) N Daskalova (Appointed 1 September 2025. Resigned 9[th] April 2026) Secretary R Matthews Charity number 1179839 CIO number CE015073 Principal address The Roundhouse Roundhouse Road Derby DE24 8JE Bankers Virgin Money 40 St Vincent’s place Glasgow G12HL

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DERBY COLLEGE STUDENT UNION FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

The Trustees present their report and financial statements for the year ended 31 July 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Union's constitution, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016).

Formation

Derby College Students Union (the "Union") was registered as a Charitable Incorporated Organisation (CIO) on 6 September 2018 under the provisions of the Charities Act (Charity number 1179839) and is governed by a written constitution.

The Union was formerly an Excepted Charity under the control of a Shadow Trustee Board who all resigned prior to the registration as a CIO. A new Trustee Board was appointed on 1 September 2018.

On 6 September 2018 all the assets and liabilities of the Excepted Charity were transferred to the newly formed CIO.

The objectives of the CIO are the same as the former entity and full details are set out below.

Vision

Building on success and engagement where our members are the key stakeholders in all that we do.

Mission

Derby College Students Union through its campaigning, representative and democratic processes will provide a supportive and student-led agenda to improve the teaching and learning, helping learners to gain the best experience possible from their time at Derby College

Trustees met and reviewed the mission at their meeting on 24 November 2023 and agreed that the future 2023/2024 will be -

This union will be a voice for the students to ensure their needs are met and their concerns are heard. We will have a highly visible presence and be accessible to students across all sites.

Objectives and activities

The objects of the Union are the advancement of education of students at Derby College for the public benefit by:

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DERBY COLLEGE STUDENT UNION FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

The principle activity of the Union is to represent its members and provide appropriate services. To this end the Union organises the Student Representation System, trips and activities, provides welfare advice and guidance and helps students to set up and run clubs, societies and networks.

Public benefit

In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit.

Achievements and performance

The key achievements of the past year are detailed below:

Student reps

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DERBY COLLEGE STUDENT UNION FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

Clubs and Societies

This year has seen a significant increase in Clubs and Societies and student activities due to many staff in the College team supporting and running enrichment activities.

Student Mental Health Society

Trips and Activities

Derby College Students’ Union held multiple events at Laser Quest. They also arranged a cinema trip to Deluxe Cinema Derby for 60 students. This was to see Red One.

Student Ambassadors

The students Union has been helping out with the Student Ambassadors on open days.

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DERBY COLLEGE STUDENT UNION FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

Special Mention.

Financial review

The Union reports a surplus for the year of £14,788.

The principal funding sources are the Block Grant from Derby College of £75,000 the surplus from the Union’s trading activities and the income raised by excursions and entertainments.

Subscriptions

The total subscriptions paid to the National Union of Students during the year was £1,935

Reserves policy

As a sensible and professional organisation, we feel it is important to keep some monies held in reserve. These monies are either held to meet known future circumstances, meet unforeseen circumstances or for a situation where we need to wind up the organisation.

As we are a membership organisation we believe that in each year the majority of the income received by the Union should be spent in providing services to our members. However, it is prudent for us to budget to make a small surplus each year to ensure that we live within our means. The Union currently holds total unrestricted funds of £51,609.

Risks

The Trustees have assessed the major risks to which the Union is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Future developments

A block grant of £75,000 was allocated by Derby College for the academic year 2024-25.

The Students’ Union have developed their Clubs and Societies Regulations to include provision for Departmental Clubs / Societies whereby it is essential that only specific learners are eligible for membership, such as Student Councils as these are site specific. Provisions for National, Cultural and Faith based Societies has been included. A Model Constitution has been developed for Clubs and Societies to adopt.

The Students’ Union Manager left in July 2024 with a new Manager replaced from 1 December 2024.

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DERBY COLLEGE STUDENT UNION FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

Structure, governance and management

Constitution background

Derby College Students Union (the "Union") is a students' union within the meaning of the Education Act 1994 and is devoted to the educational interests and welfare of its student members.

The Union will seek at all times to:

The Constitution has been structured to give the Board of Trustees reasonable authority to manage the affairs of the Union in a professional manner. The student members enjoy the right, which must be exercised in accordance with charity law, to elect a proportion of the Trustees and to dismiss all of the Trustees. The Board of Trustees will give the utmost consideration to the views of the student members.

Under the Education Act 1994, Derby College Group has a statutory duty to ensure the Union operates in a fair and democratic manner and is held to proper account for its finances. The Union therefore works alongside Derby College Group in ensuring that the affairs of the Union are properly conducted and that the educational and welfare needs of the Union's student members are met.

Trustees

The Trustees who served during the year and up to the date of signature of the financial statements were:

H Kelly A Denton M Ford B Latif (1 July 2024 – 30 June 2025) N Daskalova (1 September 2025 – 9[th] April 2026)

The Trustees are made up of the following persons:

The maximum number of Trustees shall be seven and there must be at least three Trustees (Minimum Number). If the number falls below this minimum, at least one new Trustee must be appointed within three months of the number falling below the Minimum Number ("Deadline"). If a new Trustee is not appointed by the Deadline, then following expiry of the Deadline the remaining Trustees must not take any decision other than a decision to increase the number of Trustees including by calling an election so as to enable the Student Members to elect further Trustees. No one may be appointed as a Trustee if they are under the age of 18 years.

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DERBY COLLEGE STUDENT UNION FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

Induction of trustees

The Trustees will make available to each new Trustee, on or before their first appointment:

New Trustees also undertake an induction course on the role and responsibilities of a Trustee.

Individual Trustees have the following relationships with the wider network:

Other personnel:

Rose Matthews (Company Secretary) is the Clerk to the Derby College Group Corporation.

Related party relationships

The Union receives a substantial part of its income from Derby College and therefore has a close working relationship with the College to enable the Union to best carry out its objectives and activities.

Custodian activities

The Union acts as custodian for the monies raised through Raise and Give (RAG) fundraising activities organised by students during the year to raise monies for distribution to registered charities. During the course of the year funds were raised and paid out to charities of £21.

Independent Examiner

Mark Newey of Derby Community Accountancy Service offers himself for re-appointment as Independent Examiner to the Union.

The Trustees' report was approved by the Board of Trustees on May 12[th] 2026

H. Kelly Trustee Dated: 12th May 2026

M. Ford Trustee Dated: 12th May 2026

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DERBY COLLEGE STUDENT UNION FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2025 Independent Examiner's Report to tbe Trustee5 of Derby College Stu(lent Uniun I report on thc accounls of thc charity for ihe year cndcd 31 July 2025 wliich arc sct out on pages 9 to 17. Respective responsibilities of the tru.%tees and examiner As the charity Irusl¢es of the -frust, you are responsible for the preparation ot the ac¢ount5 in accordance with the rcquirements of the Charities Act 2011 ('tthe Act")- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed ihe applicable Directions given by the Charity Commission under section 145{5)(b} of the Act. Independent examiner's statement I have completed my exaiminalion. I confim) that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounls do nol accord with the accounting records I have no concems and have come acr055 no other matters in connection with the examination to which attcniion should be drawn in order to enable a proper understanding of the accounts to be reached. Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DEI IRY. Date 12, May 2026

DERBY COLLEGE STUDENTS UNION

STATEMENT OF FINANCIAL ACTIVITY

YEAR ENDED JULY 31[st] 2025

Total Funds Total Funds
Year to 31 Year to 31
Unrestricted Restricted Jul 2025 Jul 2024
Funds Funds
Note
£		 £ £ £
Income from:
Donations and grants 3 75,000 - 75,000 70,714
Other trading activities 4 146,950 - 146,950 216,898
Other income 5 360 - 360 175
Investment income 6 756 - 756 704
------------------------------------- ------------------------------------- ------------------------------------- --------------------------------
Total incoming resources 223,066 - 223,066 288,491
------------------------------------- ------------------------------------- ------------------------------------- --------------------------------
Expenditure on:
Raising funds 145,412 - 145,412 216,666
Charitable activities 62,866 - 62,866 75,030
-------------------------------- ------------------------------------- ------------------------------------- -----------------------------------
Total resources expended 7 208,278 - 208,278 291,696
-------------------------------- ------------------------------------- ------------------------------------- ---------------------------------
Net incoming/(outgoing)
resources before transfers 14,788 - 14,788 (3,205)
Transfer between funds - - - -
-------------------------------- --------------------------- -------------------------------- ---------------------------
Net incoming/(outgoing)
resources for the year 14,788 - 14,788 (3,205)
Balances brought forward 36,821 - 36,821 40,026
-------------------------------- -------------------------------- -------------------------------- --------------------------------
Balances carried forward 51,609 - 51,609 36,821
================================ =========================== ================================ ================================

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing.

The notes on pages 11 to 17 form part of these financial statements.

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DERBY COLLEGE STUDENTS UNION

BALANCE SHEET

31 JULY 2025

2025 2024
Note £ £ £ £
Fixed assets
Tangible assets 10 - 553 - 737
Investments --------- - ------- 60
553 797
Current assets
Stocks 11 - 4,256
Debtors 12 25,514 12,056
Cash at bank and in hand 26,742 20,712
-------------------------------- ---------------------------
52,256 37,024
Creditors: amounts falling due
within one year 13 1,200 1,000
-------------------------------- --------------------------------
Net current assets 51,056 36,024
-------------------------------- --------------------------------
Total assets less current liabilities 51,609 36,821
--------------------------- --------------------------------
Net assets 51,609 36,821
=========================== ================================
Funds
Restricted 14 - -
General Reserves 14 51,609 36,821
Designated Funds 14 - -
--------------------------- --------------------------------
TOTAL FUNDS 51,609 36,821
=========================== ================================

The financial statements were approved by the members of the committee on the 12 May 2026 and signed on their behalf by:

H Kelly Trustee

M Ford Trustee

The notes on pages 11 to 17 form part of these financial statements.

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DERBY COLLEGE STUDENTS UNION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

1. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Charity information

Derby College Student Union is a registered charity and is a CIO. The charity’s registered office is The Roundhouse, Roundhouse Road, Derby. DE24 8JE. It became a registered charity on 6[th] September 2018. At the end of the year there were 3 Trustees.

1.1 Accounting convention

These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in Sterling which is the functional currency of the charity. Monetary amounts in these financial statements to the nearest £.

The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.

These are accounts for the year ended 31 July 2025 are prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 April 2015.

1.2 Going concern

At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

1.4 Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.

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DERBY COLLEGE STUDENTS UNION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

1.5 Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.

1.6 Debtors

1.8 Creditors and provisions

1.9 Financial instruments

The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Taxation

The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

1.12 Depreciation

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a reducing balance basis as follows:-

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DERBY COLLEGE STUDENTS UNION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

Asset category Annual rate
Equipment 25%

2. Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

3. Donations and grants

Total Funds
Unrestricted Restricted Year to 31 Period to 31
Funds Funds July 2025 July 2024
£ £ £ £
Block Grants 75,000 - 75,000 70,714
-------------------------------- ------------------------------------- ------------------------------------- --------------------------------15
75,000 - 75,000 70,714
================================ ===================================== ===================================== =================================

4 Other trading activities

Year to Year to
31 July 31 July
2025 2024
£ £
Retail activities - 22,163
Bus income 146,950 187,913
Other trading income - 6,822
______ ____
146,950 216,898
=========================== ===========================

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DERBY COLLEGE STUDENTS UNION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

5
Other trading activities
Year to
31 July
2025
£
Totum Cards
-
Sundry
360
______
360
===========================
6
Interest receivable
Year to
31 July
2025
£
Bank interest receivable
756
===========================
7.
Total resources expended
Staff costs
Depreciation and building costs
Printing, stationery, postage and telephone
Adverts, marketing and promotion
Sundry expenses
Travel and subsistence
NUS Affiliation
Fees
Trading expenditure		 Year to
31 July
2024
£
143
32
____
175
===========================
Year to
31 July
2024
£
704
===========================
Total Funds
Year to 31
July 2025
Total Funds
Year to 31
July 2024
£
£
49,486
58,856
184
1,736
-
92
-
-
5,622
3,487
419
4,669
1,935
1,928
5,220
4,262
145,412
216,666
208,278
291,696

Expenditure on charitable activities was £62,866 (2024: £75,030) of which £0 was restricted (2024 £0)

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DERBY COLLEGE STUDENTS UNION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

8. Net (expenditure)/income

Net (expenditure)/income
Year to Year to
31 July 31 July
2025 2024
£ £
Independent examiner’s Fees 1200 1,000
Depreciation 184 245
=========================== ===========================

9. Trustees and key management personnel

The constitution allows honorariums to be paid to Sabbatical officers who are CIO members and members of the executive committee. Payments totalling £13,292 (2024: £16,054) were made to Sabbatical officers in the year.

During the year trustees did not receive remuneration for their roles as trustees.

The aggregate payroll costs were:

Year to Year to
31 July 31 July
2025 2024
£ £
Wages and salaries 46,115 54,291
National Insurance 2,715 3,537
Pension 656 1,028
-------------------------------- --------------------------------
49,486 58,856
================================ ================================

No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure.

Particulars of employees:

The average number of staff employed by the charity during the financial year amounted to:

Year to Year to
31 July 31 July
2025 2024
No No
Direct Charitable Staff 3 3
Administration - -
___ ___
3 3
================ ================

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DERBY COLLEGE STUDENTS UNION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

10. Fixed Assets

Cost as at 31 July 2024
Additions
Disposals
Cost as at 31 July 2025
Depreciation as at 31 July 2024
Depreciation on disposals
Charge for the year
Net value as at July 31 2025
Net value as at 31 Jul 2024
11 Stocks
Year to
31 July
2025
£
Finished goods and goods for resale
-
===========================
12. Debtors:
2025
£
Trade Debtors
25,514
--------------------------------
25,514
================================
13. Creditors:
2025
£
Trade creditors
-
Accruals
1,200
--------------------------------
1,200
================================		 Total
£
4085
0
0
4085
3,348
0
184
3,532
553
737
Year to
31 July
2024
£
4,256
===========================
2024
£
12,056
--------------------------------
12,056
================================
2024
£
-
1,000
--------------------------------
1,000
================================

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DERBY COLLEGE STUDENTS UNION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 JULY 2025

14. Statement of funds

At 1 July At 31 July
2024 Incoming Outgoing Transfers 2025
£ £ £ £
General reserve 36,821 223,066 208,278 - 51,609
Designated Funds - - - - -
------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
-------------------------------------
Total unrestricted funds 36,821 223,066 208,278 - 51,609
Restricted Funds - - - - -
------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
-------------------------------------
Total restricted funds - - - - -
------------------------------------- ------------------------------------- ------------------------------------- ------------------------------------- -------------------------------------
Total funds 36,821 223,066 208,278 - 51,609
------------------------------------- ===================================== ==================================== -------------------------------------
-------------------------------------
15. Analysis of net assets
Tangible fixed Other net
assets assets Total
Unrestricted funds
£ £ £
General Funds 553 51,056 51,609
Designated Funds - - -
Restricted Funds - - -
--------- ---------
---------
553 51,056 51,609
==================================== ==================================== ====================================
16. Related party transactions

The charity had no related party transactions that required disclosure

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