## **Kennington Memory Club** ## **Registered Charity number 1179830** ## **Trustees' report for the year ending on 30[th] September 2023** ## **Purpose and Public benefit** The objects of the Charity are to assist in the care of persons with the mental and physical illness of dementia in, near or within easy reach of Kennington, Radley and Abingdon in Oxfordshire and persons who are in need of respite as a result of such illness, by the provision of facilities for day care and recreation in a safe and stimulating environment. The charity helps older people and provides relief for those in need. The beneficiaries are predominantly older people with a diagnosis of dementia, living within the area defined above, and who are members of the Kennington Memory Club (KMC). Their regular carers and/or family members who look after them also benefit by virtue of the respite the day care sessions provide and access to support and advice. The charity is set up specifically to meet these needs and provide these benefits. ## **Activities** Kennington Memory Club was operating for the full year October 2022 to September 2023, not like the previous year when the Club had been closed during the worst of the COVID pandemic. Some precautions were still in force, like staff, members and volunteers being asked to use lateral flow tests on themselves if they were at all unwell before attending the Club. The numbers of members attending had recovered after the shutdowns and the Club was running at near capacity, with a waiting list being operated. Later in the year the number of members able to attend sessions was increased from 10 to 12, but unfortunately the demand for places slowed down. Sadly quite a few members could no longer attend the Club for varying reasons and we didn’t manage to fill the spaces left, so we never managed to get to the full capacity of 12. We were sure the demand was still there, so we upped our efforts to publicise the Club and reach those who would benefit from attending. Our staff team remained the same throughout the year and we are very grateful to Helen, Club Organiser, Kathryn, Deputy Organiser and Julie, Care Assistant, for their efforts in making the Club such a cheerful, stimulating place. Their dedication to providing interesting activities and care for the members is immense and much appreciated. They also continued to update or extend their training throughout the year. Many thanks to the three of them. During the year a programme of monthly craft sessions was established, much appreciated by members. We also welcomed a new pianist to provide more interactive singing sessions than following along to a recorded CD. For the previous year the Club lunches had been provided by the MacIntyre Centre in Kennington. In Spring 2023 they informed us that they could not continue this service due to pressures on their staff with an increase in the numbers attending their Day Centre. We then had a search to find an alternative provider and were very lucky that Auditcare, the company running two residential care homes in Kennington, offered to cook lunches for the Club as well as for their own residents and staff. This is working well with one of the KMC volunteers collecting the lunches from the Mon Choisy care home nearby. The Coronation of King Charles III and Queen Camilla provided an occasion for celebration. Two right royal tea dances were held, one on the Monday and one on the Thursday just before the event itself, with Union Jacks, cake, and red, white and blue ballons, to get everyone in the mood for the ceremony itself. In April having reviewed the Club’s finances and income, we again had to raise the fees to cover the costs of increased staff salaries and other expenses, but only to a level which still makes the cost of Club membership comparable with other local providers. During the year we were sad to lose the services of both Sheila Prior and Dilys Cale from our Trustees and Management Committee, but were very pleased to welcome Susan Williams and Kathleen Cahill to the Management Committee and, subsequently, Susan has joined the Trustees as well. The Trustees have continued their work, in particular looking after the finances of the Club, under the expert guidance of our Treasurer, Hugh Fleming, and updating the Club’s policies when required. The Health and Safety Policy and Risk Assessment came in for particular scrutiny in respect of Covid avoidance at the Club. The Management Committee looked after the month-bymonth operation of the Club successfully. ## **Fundraising** Fundraising continued throughout the year with an Autumn Fayre and Spring Sale in St Nicolas Church, Abingdon, and a Cream Tea and associated Sale at St Swithun’s Church Hall in June. These events all proved very profitable. A pre-Christmas table top sale at the Apple Café in Kennington and a Christmas table at the Club during December also raised useful funds. We were very grateful for the donations or grants from various outside bodies. These included St Nicolas’ Church, Abingdon, St John’s College, Oxford, Christ’s Hospital of Abingdon Charity, Kennington Parish Council, Oxford Society of Friends, Abingdon Lions Club, and several local businesses. These helped to make up for the fact that the tapering Sustainability Grant from Oxfordshire County Council was coming to an end. Chris Foster, our fund-raising supremo, is due a massive vote of thanks for all her hard work in coordinating the fundraising efforts and organising her team to staff the events. The contributions from Friends of Kennington Memory Club are greatly valued. Also in memoriam collections were received following the funerals of several past members, relatives or Trustees, which were very gratifying, indicating in how much regard the Club was held by the individuals and their families. ## **Publicity** During the year measures were taken to raise the profile of the Club. This was geared to making more of the public aware of the Club’s existence and what it can offer to those with dementia and their carers. Hopefully these efforts would produce interest from potential members and carers and also encourage more volunteers to come forward. The Club Newsletter was produced and distributed twice during the year A monthly article was produced to be published in local newsletters which is also now added to the website. Fundraising events have been posted on the Facebook groups of the local area as well. A colourful screen display of eight slides showing the Club in action was produced and is now being shown in various local GP practice waiting rooms. ## **Carers’ Support Group** The Carers Support Group met once a month for a tea party, alternating between Mondays and Thursdays. Numbers varied, but the sessions were always enjoyed by those attending. Many thanks to Gillian Cox for arranging and hosting these, aided initially by Sheila Prior, then Susan Williams. ## **Thanks** In addition to those mentioned by name previously, I would like to thank all those who contribute to the Club in any way, Trustees, Committee Members, staff, volunteers, Friends, fundraisers, and donors. They all play their part in ensuring the success of the Club and its continuing future. Along with the members and carers, everyone involved with Kennington Memory Club should be proud that it continues to provide a friendly, happy place for people with dementia, and that ever valuable respite for their carers. _Isobel Birse - Chairman_ ## **Financial Report** The accounts have been prepared on a strict cash basis and reviewed by our independent examiner, a copy of whose report to the trustees is in the treasurer’s file available for inspection. During the year under review the Charity received a £500 grant from the local Parish Council. Together with Gift Aid recovered and donations received, this source of income has enabled the Charity substantially to maintain its financial reserves at the end of this financial year, having recorded a small loss of £1,190 during the year. The Charity wishes to record its gratitude to all those who have continued to donate so generously during difficult times. ## Notes to the accounts 1. The Charity has not given any guarantees and there are accordingly no potential outstanding liabilities in this regard as at 30 September 2023 2. The Charity has no outstanding debts secured by an express charge on any of its assets as at 30 September 2023. _Hugh Fleming - Treasurer_ **Charity Name No (if any) Kennington Memory Club 1179830 Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a** ## **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts** **For the period** Period start date Period end date **To from** 1-Oct-22 30-Sep-23 |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Attendance Fees & Meals
**23,423**
Donations
**6,064**
FundraisingEvents
**535**
Grants
**832**
Gift Aid
**843**
Bank Interest
**275**
Miscellaneous
**6**
**-**
**31,978**
**-**
**-**
**_Sub total_**
**-**
**_Total receipts_**
**31,978**
**A3 Payments**
Employment Costs
**24,468**
Meals & Refrshments
**3,209**
Premises Hire
**4,032**
Insurance
**323**
Equipment,Establishment and Training
**537**
Miscellaneous
**356**
Bank and Service Charges
**243**
**-**
**-**
**_Sub total_**
**33,168**
**-**
**-**
**_Sub total_**
**-**
**_Total payments_**
**33,168**
**_Net of receipts/(payments)_**
**-1,190**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**23,662**
**_Cash funds this year end_**
**22,472**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases,(see table)**|**to the nearest £**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-**
**-**
**-**
**-**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-**
**-**
**-**
**-**
**-00**
**-00**
**-00**
**-00**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**23,423**
**6,064**
**535**
**832**
**843**
**275**
**6**
**-00**
**31,978**
**-00**
**-00**
**-00**
**31,978**
**24,468**
**3,209**
**4,032**
**323**
**537**
**356**
**243**
**-00**
**-00**
**33,168**
**-00**
**-00**
**-00**
**33,168**
**-1,190**
**-00**
**23,662**
**22,472**|**Last year**
**to the nearest £**| |||**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**|**23,423**|**21,292**| ||||**6,064**|**4,315**| ||||**535**|**1,301**| ||||**832**|**1,000**| ||||**843**|**563**| ||||**275**|**11**| ||||**6**|**50**| ||||**-00**|**-00**| ||||**31,978**|**28,532**| |||||| |||**-**
**-**
**-**|**-00**|| ||||**-00**|**-**| ||||**-00**|**-**| |||||| |||**-**|**31,978**|**28,532**| |||||| |||**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**|**24,468**|**22,708**| ||||**3,209**|**2,768**| ||||**4,032**|**3,241**| ||||**323**|**310**| ||||**537**|**1,139**| ||||**356**|**425**| ||||**243**|**178**| ||||**-00**|**-**| ||||**-00**|**-**| ||||**33,168**|**30,769**| |||||| |||**-**
**-**
**-**|**-00**|| ||||**-00**|| ||||**-00**|**-**| |||||| |||**-**|**33,168**|**30,769**| |||||| ||**-00**|**-00**
**-00**
**-00**
**-00**|**-1,190**|**-2,237**| ||**-00**||**-00**|**-00**| ||**-00**||**23,662**|**25,899**| ||**-00**||**22,472**|**23,662**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**
Bank Accounts
**_Total cash funds_**|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**-00**
**-00**
**-00**
**-00**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||**22,472**
**22,472**|**-00**|| ||||**-00**|| ||||**-00**|**-00**| ||||**-00**|**-00**| |**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
Signature
(agree balances with receipts and payments
account(s))|22,472
OK
**to nearest £**
**to nearest £**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**Cost (optional)**
**-00**
**-00**
**-00**
**-00**
**-00**
**Cost (optional)**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
Unrestricted
**-00**
**-00**
**-00**
**-00**
Print Name
H Fleming
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|OK| |---|---|---|---| ||||**to nearest £**
**Endowment**
**funds**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**Current value**
**(optional)**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**Current value**
**(optional)**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**-00**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||H Fleming|| ||||| CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèpendent Examiner's Report Report to the trustothl mombors of Kennington M8mory Club On accounts for the year ended September 2023 Charlty no {rf any) 1179830 Set out on pages I report to the trustees on my examination of the aCc￿nts of the above harty (Ihe Trusf) for the year endwj Rèsponslbllltles and basis of report As the charity's trustees, you are respon￿ble for the preparation of th8 counts in accordance wth the requirements of th8 Charities Act 2011 (Yhe Acri. I report in respect of my examinalv)n of the Trust's accounts carried out un(ler Sectic￿ 145 of the 2011 Act and in carrying ¢)ut my examination, I have followed all the applicable Directi￿$ given by th8 Charlty commi￿on urKler sécti￿ 145(5llb) of the Act. Independent I havè comp￿ted my 8xaminalion. I confirm that rK) matsrial matters have examlnef s statement come to my attenlson in connéction with the examinati￿ lolher than that dlsclos&4 bekx ') whlch gfves me cause to belleve that In, any m8terkql resFect: the accounts'ng reccKds w8r8 not kept in accordance wlth sectlon 130 of the Charities Act,. or the accounts did not acc(xd with the accounting r&ords; or the accounts dKI not Comply with th8 applicab￿ requirements ¢onceming the form and conlenl of accounts sel out in the Charities {Accounls and Rewrts) Regulations 2008 other than any requlrernent that the accounts give a Yrue and fwr, view which is not a matter ¢¢)nsidwed as part of an independent examination. I have no concern8 and have come across no other matters Sn connectlon wtth the examinalK)n to which attention shoukl be drawn in this reF(Srt in order to enabS8 a proper un(lerstandir¥J of the accounts to be reached. ' Please delete the words in the brackets rfthey do not 8ppty. Slgned: Namo: l