Holt Deme trict pport AVE 'IIAk fE- I J ** r/, Annual Report 2022 - 23 ## **Trustees’ Annual Report for the period 2022 - 2023** **Period start date:** 1[st] April 2022 **Period end date:** 31[st] March 2023 **Charity name:** Holt & District Dementia Support **Charity registration number:** 1179793 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in
its governing
document|Para
1.17|The objects of the charity are set out in our Constitution and are
summarised as follows:
The promotion of social inclusion amongst those living with
dementia and their carers within Holt and the immediate surrounding
district to a radius of 8 miles who are socially excluded from society,
or parts of society, as a result of their disability by:
**1.**Providing support and services appropriate to their needs;
**2.**Developing greater awareness and understanding of dementia
issues within our local community;
**3.**Establishing and developing networks and links with other
service providers and businesses to enable us to support and
develop a local dementia friendly community;
**4.**Providing accessible information on how to access advice,
support and services for people living with dementia and their
carers; and
**5.**Providing social support and access to activities through the
provision of a dementia-friendly café, home visiting support and
other activities.| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para
1.17 and
1.19|**Activities**
Holt & District Dementia Support has endeavoured to meet its aims
and objectives throughout 2022-23. The trustees consider these
were directed entirely for the benefit of those living with dementia
and their carers. All services were delivered free of charge although
donations were welcomed.
The activities / services delivered to meet these objectives have
included the following:| 2 ## **Poppy Café** The organisation provides a drop-in Poppy Café for people living with dementia and their carers. Carers are invited to leave the person living with dementia in the care of the Café volunteers and to enjoy some respite time to themselves. Each session lasts two hours and is staffed by volunteers and managed by a co-ordinator. Since the beginning of this reporting period the organisation has provided Poppy Café on both Monday and Tuesday mornings. The Monday Poppy Cafe aims to create a quieter environment for those clients that can no longer cope in a more stimulating setting. The additional session has also enabled the provision of a Covid-safe environment. ## The Café offers – - Opportunities for support in a safe, friendly and relaxed environment; - Social contact and friendship, allowing families and carers time to share ideas and information; - A wide selection of activities including a monthly session of music and singing; - Refreshments including tea, coffee and cakes; - Access to visiting care coordinators from the local authority and members of other voluntary organisations; - Information leaflets on available resources and access to a library of books on dementia care. ## **Poppy Home Visiting Service** The charity also provides a Poppy Home Visiting Service that offers respite for families and carers who look after those with dementia in their own homes. This service – - Is provided by volunteers who offer company, support and reassurance to the client and enable carers to take time out; - Is undertaken by volunteers that have successfully completed training in Adult Safeguarding, Communication skills, Dementia Awareness and Lone Working and who have received clearance via the DBS screening service; - Provides visits lasting up to a maximum of 3 hours; - Offers visits on a weekly, fortnightly, monthly or occasional basis and these are pre-arranged to suit both the clients and families’ needs; - Ensures that all visits are risk assessed, planned and coordinated. ## **Poppy PM** Poppy PM was provided on two afternoons a month and carers were encouraged to leave the person living with dementia in the care of volunteers while they had a period of time to themselves. The clients were catered for in a therapeutic environment that offered social interaction, individual activities and refreshments. Poppy PM consistently only attracted two or three clients as many clients were not functioning as well in the afternoon and would rather attend a morning session. 3 On the 13[th] March 2023 the decision was made at the Working Committee meeting to suspend this provision for the time being and all clients and carers were advised of the decision. There has been no Poppy PM since the end of March 2023. ## **Poppy Friends** It was recognised that carers of our clients needed extra support and we could help by linking them with each other. In addition, bereaved ex-carers were also recognised as having ongoing needs as well as much to offer to new carers by supplying advice, anecdotes and friendship, so Poppy Friends was conceived. It was launched in May 2021 and has been meeting monthly ever since. Meetings are held on the last Friday of the month at the Treehouse Café in Holt. It is an informal support group, providing a place where carers, ex carers and interested volunteers can meet, chat, share experiences, laugh, and discuss issues of concern with each other. The intention has been to provide mutual support in a neutral forum, including sharing information about available resources, services, and events. ## **Poppy Lunch** Poppy Lunch was a new initiative this year. It commenced on the 2[nd] December 2022 and now operates on the first Thursday of every month. All those living with dementia and their carers are invited to attend and the meal is provided by another local charitable organisation, Glaven Caring. The meal is currently provided to clients and carers free of charge and every effort is made to create the feel of a restaurant but in a safe, unhurried atmosphere. Assistance is provided to clients who may need support with eating and all dietary needs are met. ## **Poppy Exercise** Gentle exercise sessions to promote balance, mobility and muscle strength were commenced on September 5[th] 2022 at the Monday Poppy Café as a pilot initiative. This has now become an established service and is open to both clients and carers. ## **Partnership working** The Chair is a member of the local Dementia Friendly Community and she and other trustees have developed ongoing relationships with local health and social care services. Referrals for support are received from the statutory services and voluntary organisations. The Lead for Networking attends local meetings focused on services that support those living with dementia and their carers. Information is shared by email and at the monthly Poppy Friends meeting. Other voluntary organisations working with families living with dementia, such as the Alzheimer’s Society, AgeUK, Carers Matter and Dementia Adventure liaise with the organisation and have attended meetings to provide information and advice. The local authority, North Norfolk District Council, has developed a new service to enable members of the public to access information on local support services and advice on entitlements. One of their Community Connectors regularly attends the Poppy Café and is available for one-to-one sessions with individual clients and carers. 4 The organisation also has linkage with the University of East Anglia research unit into dementia and provides information to those living with dementia and their carers on possible participation in current research. ## **Public information and advice** Holt & District Dementia Support reaches out to the public to publicise its activities and services to ensure that those needing support are able to access its services. This occurs via its website, posters and leaflets in public places and local publications. Leaflets on other local and national resources and voluntary groups providing services for this client group are made available at the Poppy Cafés and online. Holt & District Dementia Support also attend local Community Events to offer information on our services. ## **Training** The organisation will provide dementia awareness training to local businesses and organisations that request it and opens its in-house training for volunteers to other local organisations that might have either staff members or volunteers who could benefit from the training sessions. All new volunteers are required to attend ‘Understanding Dementia’ and Safeguarding training as soon as possible after joining the organisation. Additional presentations have been arranged for existing volunteers. ## **Performance review** Prior to the Annual General meeting all volunteers and clients are requested to provide feedback on the organisation’s services and approach via a survey which can be submitted anonymously. The results of these various surveys are analysed and reported at the Annual General meeting. This year the questions have been adjusted to help evaluate the effectiveness of our new service provisions. ## **Additional details of objectives and activities** ## **Website** Holt & District Dementia Support provides a website that provides details of all its services and activities plus contact details for the organisation and other voluntary or statutory services that families living with dementia may need to access. This is kept updated and includes an online copy of the most up to date Newsletter. ## **Newsletter** The charity provides a regular bi-monthly newsletter. The Newsletter includes articles, details of activities and useful information for clients, carers and volunteers. This is provided electronically to volunteers and clients alike but is also available in hard copy for those not online. 5 |||**Fund raising**
The charity provides all its services free of charge but welcomes
donations. Where applicable the organisation applies for relevant
grants either locally or nationally and has benefitted from local
organisations and individuals raising money on its behalf.| |---|---|---| |Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para
1.18|The trustees have due regard to the requirement to ensure that the
activities of the organisation are directed at ensuring public benefit
in accordance with the guidance issued by the Charity Commission.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making|Para
1.38|The charity does not make grants to individuals or other
organisations.| |Policy on social
investment including
programme related
investment|Para
1.38|The charity does not invest in other social programmes apart from
those provided by the organisation but does have a close working
relationship with Glaven Caring.| |Contribution made
by volunteers
Contribution made
by volunteers cont’d|Para
1.38
Para
1.38|Volunteers are the lifeblood of the charity and without the interest
and support of our volunteers the charity would not be able to
provide any of its services. They contribute their time, interest and
practical support to ensuring that the charity can offer its services to
clients and carers. They also each contribute the benefit of a wealth
of experience and knowledge that is of inestimable value to the
clients and carers alike.
The organisation constantly looks to recruit new volunteers and from
time to time has an active recruitment campaign. Many new
volunteers come to the organisation by word of mouth while others
are drawn to volunteering by reading articles or leaflets about the
work we do. Over the year seven new volunteers have come
forward and have become active volunteers at the Cafés with three
also volunteering as home visitors. This has allowed the
organisation to review and expand its services for those families
living with dementia.
During 2022-23 the organisation has for the first time had a young
person volunteer at the Poppy Cafés as part of their Duke of
Edinburgh Award. The clients particularly enjoyed having someone
young to talk to and it proved a worthwhile experience for the young
person concerned.| |Other||| 6 ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and
any wider benefits to
society as a whole.|Para
1.20|During 2022-23 Holt & District Dementia Support pursued its
charitable aims by responding to the increased level of demand for
its services that emerged following the end of the pandemic by both
consolidating and expanding its provision. In so doing, it met its duty
to deliver public benefit.
It became apparent that a number of other organisations that had
previously supported families living with dementia had ceased to
operate during the pandemic and some have failed to re-commence
during this reporting period. This has meant that a number of families
from further afield have sought support from us as well as an
increasing number of local families.
This year marked the first full year of service provision post-
pandemic although the organisation has remained vigilant to the
possibility of infection and continues to advise both clients and
carers on safe practices to reduce the infection risk to others.
Opportunities for development have arisen as a result of both
financial donations to the organisation and the personal interests
and expertise of new volunteers.
The organisation’s main achievements during 2022-23 were as
follows:
**Poppy Café**
Both Poppy Cafes have been provided throughout 2022-23. The
number of clients attending per month varied between 23 and 79,
with an average monthly attendance of 62.
The organisation has continued to differentiate between the
provision of a quieter environment on the Monday and a livelier,
more interactive session at the Tuesday Café. This better met the
needs of some clients whose degree of disability meant that they
required a less stimulating environment. The Monday Café attracts
fewer clients, averaging about 15 a month, but the smaller numbers
suit the client group that attend.
Since the pandemic both Poppy Cafés encourage carers to leave
the client living with dementia at the café and have some time to
themselves. Some carers choose to remain but for most it is a
welcome opportunity to have some time away from their caring
responsibilities.
The number attending the Poppy Cafés has remained buoyant and
within the first six months of the year 6 new clients joined Poppy
Café and a further 7 in succeeding months. However, overall
numbers remain fairly consistent as disease progression leads to
other clients being admitted into permanent residential or nursing
home care or sadly to them succumbing to the inevitable effects of
their condition. During 2022-23 there was a total of 706 client
attendances at the Poppy Cafés.| 7 Poppy Café has continued to focus on not only providing an opportunity for social interaction, but also aiming to create a therapeutic environment to maintain and where possible, regain functional capacity. During 2022-23 the Cafés have provided a range of activities including games, quizzes, colouring books and occasional craft sessions. The use of an interactive white board has enabled some clients to participate in jigsaws and word searches on the bigger screen and also to enjoy background pictures and music that helps to initiate memories and conversations with volunteers. There is a monthly ‘Singing Café’ on the last Tuesday of the month which encourages client participation, as well as additional monthly visits from a local guitarist and a pianist, the latter two also take place on the Monday as well as the Tuesday Cafés. Music and singing remains very popular and enables clients who struggle to talk to find a medium to express their feelings and emotions. Other musical events have taken place within the larger setting of the local church at key moments in the year such as Christmas. This has included a memorable concert by the professional singer, Paul Phoenix, as well as a short concert by a local singing group called the Samphires. Within the Tuesday Café setting there has also been a couple of visits from a small group of local singers led by Angela Dugdale. Regular monthly visits from our PAT dog, Tilly, remain very popular and help to reach some of those living with dementia who find speech and oral expression difficult. In September 2022 a local group of entertainers led by Greg Powell came and presented a short musical/comedy routine which was well received by both clients and carers. To celebrate the Diamond Jubilee of Her Late Majesty, Queen Elizabeth II, Poppy Café held a celebratory party with a festive array of food, banners and appropriate entertainment. 13 clients attended plus their carers and it was a very enjoyable occasion. **Poppy PM** Poppy PM was provided during the first three months of the year and again from October to the end of March 2023. Attendance remained low and only occasionally exceeded 3 clients per session. It was a similar provision to the Monday Poppy Café and as such appeared to be duplicating this service. It was well received by those that attended but with such low numbers it became unviable and so has been indefinitely suspended. **Poppy Home Visiting Service** Poppy Home Visiting remains a very popular and worthwhile service with many seeking to benefit from the offer of respite and support for carers as well as friendship and company for the clients. 8 At the 31[st] March 2023 there are 13 clients receiving regular visits but it remains an ever-changing scene. During the year 21 clients have joined the service but this has been counterbalanced by 13 leaving the service as they have been admitted into hospital or care homes or moved to be near family. An additional 8 clients have sadly died. During the last year two volunteers have left the service and three have joined the Home Visiting team, leading to an overall gain of one volunteer. A general concern for the organisation has been the number of requests we have received to provide Home Visiting for clients who live outside our area. There is no equivalent service elsewhere and it is both worrying and frustrating that we are not able to refer people to other providers. Thanks to the commitment of the volunteers, there have been a total number of 350 home visits during 2022-23. Volunteers continue to provide a wonderful service, giving of their time, care and support on a regular and consistent basis, which is greatly appreciated by all in receipt of their visits. **Poppy Friends** Poppy Friends is a very open forum and everyone is welcome. The meetings have provided a neutral place for carers to share useful information, tips and ideas, but also somewhere that people can also share feelings and frustrations, knowing that they are among friends who will not judge. Regular visits from speakers are organised to let attendees know about available support. This has included regular attendance from the Community Connector from North Norfolk District Council as well as speakers from the Alzheimer’s Society, Age UK, Dementia Adventure and Driveability. Poppy Friends has continued to help carers feel they are not alone and encourage them to look after themselves and seek help before a crisis occurs. The clientele has changed over the two years, but there are usually about 12 people attending, roughly half being existing carers with the other half being ex-carers. The organisation has recognised that provision of this service may need to be re-scheduled so that carers can continue to attend when disease progression leads to it being unsafe to leave the person living with dementia alone for the duration of the meetings. ## **Poppy Lunch** Poppy Lunch commenced in December 2022. It has attracted between 14 and 18 clients and carers each lunch since the outset. The atmosphere is convivial and everyone is encouraged to enjoy their meal in a relaxed setting and conversation is encouraged. Volunteers serve the meal and clients and carers enjoy their meal as though they are in a restaurant but without any worries about client behaviour. 9 ## **Poppy Exercise** Poppy Exercise started with only one or two clients and support was provided on a one-to-one basis. Those that took part felt that it helped them with their balance and muscle strength. Following a presentation to the North Norfolk Dementia Workgroup by the organisation, an approach was made by the Locality Officer from Active Norfolk in relation to Poppy Exercise. Holt & District Dementia Support was encouraged to apply for a grant from the Together Fund and was successful in achieving a grant to purchase exercise equipment, access training and expand provision. A project is now underway to develop Poppy Exercise and offer its benefits to all clients and carers. ## **Poppy Outings** During 2022-23 the organisation arranged one outing during the year for clients, carers and families. A bespoke open garden visit was arranged to Blakeney House in July 2022 by kind invitation of Clare and David Marris. Tea was provided and clients and carers were able to explore the lovely gardens. Photographs taken on the day have been used on the interactive white board to initiate conversations during subsequent Poppy Café sessions. During the Holt Festival the Poppy Cafés were obliged to vacate their usual venue and the Cafés were kindly accommodated in the Loades Hall by invitation of Holt Methodist Church. This lasted three weeks and provided a change of scene that was a welcome alternative for clients. ## **Partnership working** Holt & District Dementia Support has continued to work with other partner organisations to strengthen services for those living with dementia. The Lead for Networking has maintained electronic contact with the local Carers Matter voluntary organisation and has passed on information and advice to carers. Referrals of clients and carers have been received from the Alzheimer’s Society and local health and social care organisations. The organisation has established a fruitful relationship with North Norfolk District Council which has led to regular attendance at the Poppy Cafés and Poppy Friends by the Community Connectors as well as involvement by the Holt & District Dementia Support Chair and Lead for Networking with North Norfolk Dementia Working Group as active contributors. Close ties have been maintained with the local parish church, Glaven Caring and with local businesses such as the Treehouse Café, all of which have supported the organisation throughout the year and facilitated opportunities for the families of those living with dementia. ## **Performance review** Clients and carers at each of the organisation’s services are issued with a survey questionnaire each year as are all volunteers within the organisation. 10 The surveys for 2021-22 were circulated in April 2022 and were reported at the Annual General Meeting in May 2022. During 202122 Holt & District Dementia Support introduced a number of new services and the annual client and volunteer surveys focused on how effective these services had been in meeting the needs of both clients and carers as well as looking at more specific questions focused on aspects of the existing provision. Overall, the response was very positive and the majority asked for more of the same. New services such as Poppy Friends were favourably rated although a couple of respondents indicated they were unable to attend at that time as they had no one to care for their relative living with dementia. This year’s questions have been circulated and will be reported at the Annual General Meeting on the 2 June 2023. This year the focus is again on whether both clients and volunteers feel the new services are effective and supportive. **Public information** The organisation has had a focus on promoting the work of the organisation with an article in the Holt Chronicle in October 2022 plus a media interview on Poppyland Radio in February 2023. The article in the Holt Chronicle led to a couple of new volunteers coming forward to join the organisation. The website has continued to be updated regularly with information about current services and events. The bimonthly Newsletter is published online and there is access to all previous copies for those new to the site. Updates have also taken place to listings of the organisation on local authority information sites and those of partner organisations such as the Alzheimer’s Society. Leaflets and posters about the organisation’s activities have been distributed widely throughout the local area. **Education & Training** Face-to-face training has taken place during 2022-23 and new volunteers have been provided with the opportunity to attend sessions on Understanding Dementia and Safeguarding Adults. Prior to the commencement of the Poppy Lunch service, a training session on Safer Food Handling was presented in November 2022 by a qualified trainer and 16 volunteers attended. |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements
against objectives
set|Para
1.41|The charity has achieved against all its agreed objectives and with
the resumption of normal life, the organisation has looked to both
improving and expanding its services to maximise its support for
families living with dementia.
It remains focused on raising awareness about the needs and
interests of those living with dementia, sharing information with
partnership organisations and helping to raise the profile of those
living with dementia when new developments are envisaged in the
local community.| 11 |||The organisation has ensured that communication with families living
with dementia and the public has been assured through the
publication of its Newsletter, website, articles in the local media and
the distribution of leaflets about the charity’s activities.
Holt & District Dementia Support remains a lifeline for many families
and as our annual surveys attest, many families living with dementia
find they are only able to continue to care for their relative due to our
support and the services we provide. We continue to look for
innovative ways to develop and expand our support and to assist
families to live well with the challenge of dementia.| |---|---|---| |Performance of
fundraising activities
against objectives
set|Para
1.41|The charity does not set itself any objectives in terms of fundraising
but has been fortunate to receive contributions towards its services
from the continued support of local people, businesses and
individuals who have benefitted from the service. In 2022-23 the
charity not only received a grant to promote the Poppy Exercise
service but also a substantial donation from another local charity
when it wound up its organisation.| |Investment
performance against
objectives|Para
1.41|The charity does not have any objectives in relation to investments.| |Other||| ## **Financial Review** |Review of the
charity’s financial
position at the end of
the period|Para
1.21|Cash held at the bank totalled £31.9k at 31 March 2023, following
an excess of receipts over expenditure of £7.9k for the year ended
31 March 2023.| |---|---|---| |Statement
explaining the policy
for holding reserves
stating why they are
held|Para
1.22|The main financial risk to the charity is reduced donations and the
reserves are held to cover operational costs in the event of a loss of
income, to meet the costs of possible new initiatives and to meet any
unforeseen expenditure that may occur. It is the charity’s policy to
maintain reserves that would cover 24 months expenditure in the
event of a loss of income. Expenditure totalled £9k for the year ended
31 March 2023.| |Amount of reserves
held|Para
1.22|The reserves held at 31 March 2023 totalled £31.9k.| |Reasons for holding
zero reserves|Para
1.22|Not applicable| |Details of fund
materially in deficit|Para
1.24|Not applicable| |Explanation of any
uncertainties about
the charity
continuing as a
going concern|Para
1.23|Currently there are no uncertainties about the charity continuing as
a going concern.| 12 |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s
principal sources of
funds (including
any fundraising)|Para
1.47|The charity’s principal source of funds is from donations. These
come from the clients and carers who use the services, fundraising
initiatives by local individuals, organisations, businesses and from
bequests. The charity applies for community grants where applicable
and received a grant of £1.2k in 2022-23. In addition, in 2022-23 the
organisation received a donation of £7.5k following the winding up of
Briston Care Centre.| |Investment policy
and objectives
including any social
investment policy
adopted|Para
1.46|Not applicable.| |A description of the
principal risks
facing the charity|Para
1.46|**Risk Management**
The charity has a proactive approach to risk management. The
Trustees have identified their key risks and have in place a risk
management plan to manage and mitigate the identified risks. This
is monitored regularly and updated as required.
The risk register of key risks identified the potential health & safety
risks associated with commencing the Poppy Lunch service and put
in place arrangements to minimise the risks to the health of clients,
carers and volunteers. This included the provision of training for
volunteers, safe practices in the kitchen, requirement to record
opening and closing checks and registration with the Environmental
Health Office.
The Home Visiting Service undertakes a risk assessment on all new
clients and the subsequent risk management plan is made available
to all volunteers visiting the client and this is updated as required.
Specific guidance is available for volunteers at both the Poppy Café
and the Home Visiting service to manage risks associated with the
health and well-being of clients. This guidance is brought to the
attention of all new volunteers with the service as part of the
volunteer’s induction to the organisation.
The risks associated with Covid-19 have been downgraded to reflect
the reduction in risk to individuals following the vaccination
programme and the presence of lower impact dominant variants.
Poppy Exercise has also been added to the risk register and
mitigations have included training for key volunteers, health
assessment of all participants and guidance for the use of
equipment.
Checks with the Disclosure and Barring Service are undertaken for
all members who exercise positions of responsibility within the
organisation and all those who volunteer as Home Visitors to ensure
protection for our vulnerable clients.
Public liability insurance is in place plus additional accidental cover
for volunteers undertaking duties with the organisation.| |Other||| 13 ## **Structure, Governance and Management** |Description of
charity’s trusts:||| |---|---|---| |Type of governing
document|Para
1.25|Holt & District Dementia Support is governed by a Constitution that
was agreed and ratified by the entire membership when the
organisation registered with the Charity Commission in September
2018. In 2021-22 an amendment was made to the Constitution at an
Emergency General meeting held on the 9 December 2021 as
follows:
•
Trustees to serve for three terms of three years before
compulsorily having to stand down instead of two terms. A
charity trustee who has served for three consecutive terms may
not be reappointed for a fourth consecutive term but may be
reappointed after an interval of at least three years.| |How is the charity
constituted?|Para
1.25|The organisation is registered as a Charitable Incorporated
Organisation.| |Trustee selection
methods including
details of any
constitutional
provisions E.g.
election to post or
name of any
person or body
entitled to appoint
one or more
trustees|Para
1.25|**Recruitment and appointment of trustees**
Trustees have been appointed from within the membership of the
organisation and are elected by those members that are in
attendance at the Annual General meeting.
Trustees are proposed and seconded by current members and are
required to indicate their willingness to take on the additional
responsibilities associated with being an officer within the
organisation and the duties and responsibilities associated with
being a trustee prior to the Annual General meeting. Members are
eligible to be considered as trustees based on their personal abilities,
specialist knowledge and skills and commitment to the aims and
objectives of the organisation.
If a trustee vacancy occurs before the Annual General meeting is
due to take place the existing trustees will appoint an interim trustee
to ensure continuity of governance and the appointment will be
subject to a vote of the membership at the next Annual General
meeting.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and
procedures
adopted for the
induction and
training of trustees|Para
1.51|**Induction and training of trustees**
On appointment as a trustee, the appointee is provided with an
introduction to the role by an existing trustee and given a copy of the
Constitution and the organisation’s policies and procedures.
In addition, the new trustee is directed to the guidance issued by the
Charity Commission on the duties and responsibilities associated
with being a trustee and the importance of public benefit.| 14 ||The charity’s
organisational
structure and any
wider network with
which the charity
works|Para
1.51|**Organisational structure**
The charity has a well understood structure that supports good
governance and operational management.
The charity trustees are responsible for exercising responsibility for
the corporate governance of the organisation, setting its strategic
direction and ensuring compliance with both its Constitution and the
requirements of being a Charitable Incorporated Organisation.
The operational management of the various services provided by the
charity are overseen by the Working Committee, which comprises
the trustees plus other appointees and advisors that contribute
specific knowledge and expertise. The trustees and members of the
Working committee receive no remuneration other than payment for
incidental expenditure associated with undertaking their role as
either committee members or as volunteers. All give of their time
freely.
The Working Committee meets six times a year with a separate
Trustee committee meeting preceding that of the Working committee
meeting at least twice a year. Otherwise, the meetings are
integrated. Each committee has specific terms of reference which
ensure that responsibilities, delegation and decision-making is
clearly defined and duplication is avoided. Both committees are
chaired by the Chair of the organisation to ensure continuity and
good communication between both committees.
During 2022-23 the Lead for Home Visiting stood down but was re-
elected for one further term of office. Dr Stephen Gillam was elected
to the vacant trustee position.
Volunteers are core to the organisation and are recruited from the
general public and specifically for their commitment to the aims and
objectives of the organisation in supporting those living with
dementia and their carers. Volunteers are invited to attend a meeting
twice a year to ensure that all members have an opportunity to
contribute to the direction of the organisation and to discuss issues
with the membership of both committees. All members are invited to
attend the Annual General meeting.
In addition to the Constitution, Holt & District Dementia Support has
a suite of policies to support good governance including policies on
Safeguarding, Recruitment, Data Protection and Lone Working and
all members are directed to these policies on joining the charity. This
guidance is supplemented by a comprehensive Volunteer handbook
that is issued to all new members.
Training is provided to all new volunteers who have been accepted
as members through the recruitment process including training on
understanding dementia, safeguarding and communication skills.
Bespoke training is arranged when needed.| |---|---|---|---| 15 ## **H&DDS ORGANISATIONAL STRUCTURE** **TRUSTEES** Chair Deputy Chair/ Lead for Home Visiting Treasurer Lead for Poppy Cafés & Poppy PM Volunteer/ Health Professional Vacancy ## **THE WORKING COMMITTEE** Trustees Lead for Home Visiting Lead for Poppy Café & Poppy PM Lead for Media / Newsletter Lead for Networking / Carers Lead Rota Administrator Home Visitor Volunteer Poppy Café Volunteer Representatives from associated organisations ## **MEMBERS** Current volunteers who have completed the recruitment process Relationship with any related parties Para 1.51 ## **Relationship with related parties** The charity is the principal voice for those living with dementia in Holt but endeavours to work with other organisations and authorities that are engaged in supporting families living with dementia including the local district council, health authorities, local care homes and local businesses that actively promote dementia-friendly practices. 16 The charity is also in regular contact with other charities in this field such as Age UK, the Alzheimer’s Society, the Admiral Nursing Service, Dementia Action Alliance and Glaven Caring so that advice, support and service provision is integrated and focused on the needs of the local client group. Other ## **Reference and Administrative details** |Charity name|Holt & District Dementia Support| |---|---| |Other name the charity
uses|None| |Registered charity number|1179793| |Charity’s principal address|39 Cromer Road
Holt
Norfolk
NR25 6EU| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Claire Roberts|Chair/ Lead for
PoppyLunch|Whole period|Membership of
organisation| ||
Eleanor Sidgwick|Deputy Chair /
Lead for Home
Visiting|Whole period|Membership of
organisation| ||David Sidgwick|Treasurer|Whole period|Membership of
organisation| ||
Isobel Horsley|Lead Coordinator
for Poppy Café &
PoppyPM|Whole period|Membership of
organisation| ||
Stephen Gillam|Poppy Café &
Home Visiting
Volunteer/ Retired
GP|Whole period|Membership of
organisation| ||Vacancy|||| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |None||| 17 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this None capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |||**Type of Adviser**|**Name**|**Address**| |---|---|---|---|---| ||Admiral Nurse||Sarah Farmer-Wright|https://www.dementiauk.org/get-
support/find-an-admiral-nurse/| ||Examiner||Angela Harcourt|Hard Farm, Little Marsh Lane,
Field Dalling, Holt,
NR25 7LL| ||Bank||Barclays Business Banking|Online| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Working Committee** ## _**Trustees plus:**_ Lead for Communications, Media Relations and Website – Sue Wharfe Lead Rota Administrator– Lee Rix ## _**Representatives from:**_ Poppy Cafe – Maureen Buckey Home Visiting – Giselle Couch Clients and Carers / Lead for Networking – Helen Banham ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details All disclosed ## **Other optional information** 18 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||
Claire Roberts|David Sidgwick| ||
Chair|Treasurer| ||2 June 2023|| ||2 June 2023|| 19 Holt & District Dementia Support Annual Report 2[nd] June 2023 Registered Charity No. 1179793 20 Holt,Kg Di$trict Demehtia Siipport BALANCE SHEET AS AT 31 MARCH 2023 31.03.22 31.03.23 GENERAL FUND 15,097 Balance brought forward 24.(KJ5.29 8.908 Add: Exce55 of fecelpts forthe year 6.645.19 30,650.48 GRANT FUND Receipt during the year £1,226.00 £24,(K)5 £31,876.48 Represented by: 2.229 Cash at bank- current account 21,751 deposFt accourFt 25 1,561.23 30,286.99 28.26 Cash in hand 31,876.48 £24,005 £31,876.48 Independent Examinerfs Report. I confimi the accounts were presented. ready for examination. In connection with my examination, no material matter has come to my attention to which, in my opinion, attention shouhl be drawn in order to enable a proper nderstanding of the accounts to be ￿aChed. Ssgned.. Address: Date- J?106120z3 Registered tharity number. 1179793 HOLT & DlSfRICT DEMENTrA SUPPORT GENERAL FUND RECEIPTS AND PAYMEFrfs ACCOUNT FOR THE YEAR ENDED 31 MAR(112023 2022 2023 RECEIPTS 116 Donations at Poppy Café {Mondayl 1,654 Donattons at Poppy Café (Tuesday) 338 Donations at Poppy PM Donations at Poppy Lunch Home Visrting Service donattons Gift Aid S31e of disabled toilet keys Sale of spikey ball Deposit account interest Commission from Amazon Sundry income 791.60 2.026.95 187.30 85.CKI 109.52 111.25 560 16 2.91 60.24 io 21 57.28 2.897 i.(M) 3.433.05 One-off donations: Holt Tractor Run Winding-up donation from the Bri%ton Care Centre Disputed donation Other donations Winding-up don8tion from The Holt Friday Club Winding-up donation from The High Kelling Society Donation from The RC Snelling Charstable Trust re. Thorpland Hall Gardens Norfolk Communtty re. Duncan Baker marathon run Paul Basham Charitable Trust re. Duncat) Baker marathon run 474.00 7,500. 274.14 276.75 441 6.531 I,(HJo 1.219 250 Blakeney PCC AnonymoLES personal donation 11,341 I,(N)o 0.00 8.524.89 Donètions in memory of: Donny March David Carter Paul Abendrozh Hugh Braes Colleen Nomian John Rayner Val Clifft 631.1x1 726.59 1.008.38 552.24 386.80 298.80 100. 14.238 Balances carried forward 3,703.81 11.957.94 HOLT & DisfRicf DEMENTIA SUPPORT GENERAL FUND RECEIPTS & PAYMENTS ACCOUNT (Co￿NUED) FOR THE YEAR ENDED 31 MARCH 2023 2022 2023 14,238 Balances brought fonvard 3,703.81 11,957.94 RECEIPTS (CONTINUED) Donations in memory of.. Geoff Stace Angela Ward John Newman Leslie Gaskins Janette Fursse Ken Gledhill 140 147 441 552 120 1,840 o.(KI 3,703.81 16,078 15,661.75 PAYMENTS Poppy Cafe expenditure Meeting room hi Refreshments Crafts, games and books Volunteer's msleage & parking Lanyards Jubilee event Planters and plants Exercise equipment 1.795 593 3.018. 768.40 212.64 299.88 151 256 26 101.59 121.13 195.84 4.717.48 2,821 Poppy PM expenditure Meeting room hire Refreshments Volunteers. mileage & parking 472.50 11.48 33 53 690 524.06 Home Wisiting Service expenditure Volunteers. mileage Calendar 1.063 869.93 1.063 870.93 Poppy Friends expenditure Space hire 77 132.(K) Poppy Lunch expenditu Setting up and running costs. Balances carried forward 678.54 6,923.01 15.661.75 11,427 HOLT & DISTRI￿ DEMENTIA SUPPORT GENERAL FUND RECEIPT5 AND PAYMENTS ACCOUNT (CO￿nNUED) FOR THE IEAR ENDED 31 MARCH 2023 2022 2023 11,427 Ilances brought forward 6.923.01 15,661.75 PAYMENTS (CONTINUED) Paul Phoenix cOn￿rt Net costs 128.99 General expendÉtu Website costs Insurance General mileage Stamps. stationery. printer ink and paper DBS checks Gtfts Meeting costs Training costs Chri5trna5 presents clients and carers Piano music Leaflets, posters handbooks First Aid Covid costs Fundraising costs Sundry expenses Volunteers, party Volunteers. Christmas cards Laptop Microsoft 'Office' Disabled tollet key5 390 292 71 219 24 3CiJ.00 417.72 48.14 244.38 96.(M) 135.44 349.42 141 295 124 159 io 165 159.73 85.IXI 7.99 103.00 15.49 2.25 16 50 24 379 125 35 2.519 0.00 1,964.56 9016.56 £8.908 Excess of Recelpts £6,645.19 GRANTFUND RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MAR(112023 2022 2023 RECEIPTS Grant from Artive Norfolk INorfolk County Coun¢il} £0 £1.226.00