Holt Deme trict pport Annual Report 2021- 22 ## **Trustees’ Annual Report for the period 2021 - 2022** **Period start date:** 1[st] April 2021 **Period end date:** 31[st] March 2022 **Charity name:** Holt & District Dementia Support **Charity registration number:** 1179793 ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in
its governing
document|Para
1.17|The objects of the charity are set out in our Constitution and are
summarised as follows:
The promotion of social inclusion amongst those living with
dementia and their carers within Holt and the immediate surrounding
district to a radius of 8 miles who are socially excluded from society,
or parts of society, as a result of their disability by:
**1.**Providing support and services appropriate to their needs;
**2.**Developing greater awareness and understanding of dementia
issues within our local community;
**3.**Establishing and developing networks and links with other
service providers and businesses to enable us to support and
develop a local dementia friendly community;
**4.**Providing accessible information on how to access advice,
support and services for people living with dementia and their
carers; and
**5.**Providing social support and access to activities through the
provision of a dementia-friendly café, home visiting support and
other activities.| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para
1.17 and
1.19|**Activities**
Holt & District Dementia Support has endeavoured to meet its aims
and objectives throughout 2021-22. The trustees consider these
were directed entirely for the benefit of those living with dementia
and their carers. All services were delivered free of charge although
donations were welcomed.
The activities / services delivered to meet these objectives have
included the following:| 2 ## **Poppy Café** The organisation provides a drop-in Poppy Café for people living with dementia and their carers. Carers are invited to leave the person living with dementia in the care of the Café volunteers and to enjoy some respite time to themselves. Each session lasts two hours and is staffed by volunteers and managed by a co-ordinator. On the 10 January 2022 the organisation increased its provision by providing a second Café session on Monday mornings as well as the existing Tuesday morning sessions. The Monday Poppy Cafe aims to create a quieter environment for those clients that can no longer cope in a more stimulating setting. The additional session has also enabled the provision of a Covid-safe environment. The Café offers – - Opportunities for support in a safe, friendly and relaxed environment; - Social contact and friendship, allowing families and carers time to share ideas and information; - A wide selection of activities including a monthly session of music and singing; - Refreshments including tea, coffee and cakes; - Access to visiting health care professionals and members of other voluntary organisations; - Information leaflets on available resources and access to a library of books on dementia care. ## **Poppy Home Visiting Service** The charity also provides a Poppy Home Visiting Service that offers respite for families and carers who look after those with dementia in their own homes. ## This service – - Is provided by volunteers who offer company, support and reassurance to the client and enable carers to take time out; - Is undertaken by volunteers that have successfully completed training in Adult Safeguarding, Communication skills, Dementia Awareness and Lone Working and who have received clearance via the DBS screening service; - Provides visits lasting up to a maximum of 3 hours; - Offers visits on a weekly, fortnightly, monthly or occasional basis and these are pre-arranged to suit both the clients and families’ needs; - Ensures that all visits are risk assessed, planned and coordinated. ## **Poppy PM** Poppy PM is provided on two afternoons a month and carers are encouraged to leave the person living with dementia in the care of volunteers while they have a period of time to themselves. The clients are catered for in a therapeutic environment that offers social interaction, individual activities and refreshments. 3 ## **Poppy Friends** Poppy Friends is a monthly support group for carers that commenced on Friday 28 May 2021. ## **Poppy Cinema** This service was initially suspended during the Covid pandemic and is now unlikely to resume. The local Community Centre is now showing vintage films which can be attended by our clients and carers. ## **Partnership working** The Chair is a member of the local Dementia Friendly Community and she and other trustees have developed ongoing relationships with local health and social care services. Referrals for support are received from the statutory services and voluntary organisations. The Lead for Networking attends local meetings focused on services that support those living with dementia and their carers. Information is shared by email and at the monthly Carers meeting. Other voluntary organisations working with families living with dementia, such as the Alzheimer’s Society, liaise with the organisation and have attended meetings to provide information and advice. The organisation also has linkage with the University of East Anglia research unit into dementia and provides information to those living with dementia and their carers on possible participation in current research. ## **Public information and advice** Holt & District Dementia Support reaches out to the public to publicise its activities and services to ensure that those needing support are able to access its services. This occurs via its website, posters and leaflets in public places and local publications. Leaflets on other local and national resources and voluntary groups providing services for this client group are made available at the Poppy Cafés, Poppy PM and online. ## **Training** The organisation will provide dementia awareness training to local businesses and organisations that request it and opens its in-house training for volunteers to other local organisations that might have either staff members or volunteers who could benefit from the training sessions. All new volunteers are required to attend ‘Understanding Dementia’ and Safeguarding training as soon as possible after joining the organisation. Face-to-face training has resumed in 2021-22 and additional presentations have been arranged for existing volunteers. ## **Performance review** Prior to the Annual General meeting all volunteers and clients are requested to provide feedback on the organisation’s services and approach via a survey which can be submitted anonymously. The results of these various surveys are analysed and reported at the Annual General meeting. This year the questions have been adjusted to help evaluate the effectiveness of our new service provision. 4 |||**Additional details of objectives and activities**
**Website**
Holt & District Dementia Support provides a website that provides
details of all its services and activities plus contact details for the
organisation and other voluntary or statutory services that families
living with dementia may need to access. This is kept updated and
includes an online copy of the most up to date Newsletter. This was
audited and adjusted to meet the statutory standards of accessibility
in 2020-21.
**Newsletter**
The charity provides a regular bi-monthly newsletter which has been
published throughout the pandemic. The Newsletter includes
articles, details of activities and useful information for clients, carers
and volunteers. This is provided electronically to volunteers and
clients alike but is also available in hard copy for those not online.
**Fund raising**
The charity provides all its services free of charge but welcomes
donations. Where applicable the organisation applies for relevant
grants either locally or nationally and has benefitted from local
organisations and individuals raising money on its behalf.| |---|---|---| |Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para
1.18|The trustees have due regard to the requirement to ensure that the
activities of the organisation are directed at ensuring public benefit
in accordance with the guidance issued by the Charity Commission.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making|Para
1.38|The charity does not make grants to individuals or other
organisations.| |Policy on social
investment including
program related
investment|Para
1.38|The charity does not invest in other social programmes apart from
those provided by the organisation.| |Contribution made
by volunteers|Para
1.38|Volunteers are the lifeblood of the charity and without the interest
and support of our volunteers the charity would not be able to
provide any of its services. They contribute their time, interest and
practical support to ensuring that the charity can offer its services to
clients and carers. They also each contribute the benefit of a wealth
of experience and knowledge that is of inestimable value to the
clients and carers alike.| 5 |Contribution made
by volunteers cont’d|Para
1.38|In 2021-22 the organisation provided its services throughout the
year despite ongoing issues associated with the pandemic. Initially
some volunteers were unable to participate in person due to issues
associated with their own personal health but services were
maintained with a core of volunteers. During the year most of our
previous volunteers have returned to regularly volunteering at the
Cafes and with Home Visiting. Despite the ongoing pandemic, new
volunteers were recruited and enabled the organisation to expand
its services to those families living with dementia.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and
any wider benefits to
society as a whole.|Para
1.20|During 2021-22 Holt & District Dementia Support pursued its
charitable aims by maintaining its services throughout the pandemic
and in so doing met its duty to deliver public benefit.
This financial year began as the country was loosening its
restrictions from the last lockdown. Experience from earlier
lockdowns had shown that those living with dementia and their
carers had been particularly adversely affected by the restrictions
and the organisation was keen to resume its services as soon as it
was safe to do so.
Throughout the pandemic there was a loss of clients as families felt
no longer able to manage at home and those living with dementia
experienced an acceleration in cognitive decline and loss of
functional ability secondary to social isolation. A number of former
clients moved into permanent residential care and sadly a few died
during this period. However, the resumption of activities led to an
almost immediate surge of interest from new clients as families that
had survived the pandemic now sought help.
The organisation continued to maintain its support for families living
with dementia within the restraints of the statutory rules and
adhering to best practice in ensuring the health and safety of clients,
carers and volunteers.
The organisation’s main achievements during 2021-22 were as
follows:
**Poppy Café**
Poppy Cafe has been provided throughout 2021-22. The number of
clients attending per month rose from 27 in April 2021 to a peak of
67 in November 2021. The onset of winter with its corresponding
rise in incidence of Covid-19, meant that such numbers were not
sustainable in a Covid-safe manner so the decision was made to
offer an additional Poppy Café session on Monday mornings. This
also enabled the organisation to vary the offering made and to
provide care and social interaction within a quieter environment on
the Monday, while maintaining a livelier provision on the Tuesday
Café. This better met the needs of some clients whose degree of
disability meant that they required a less stimulating environment.| 6 Both Poppy Cafes have continued to allow, and indeed encourage, carers to leave and have some time to themselves. Some carers chose to remain but for most it is a welcome opportunity to have some time away from their caring responsibilities. The resumption of services coincided with a marked rise in the number of new clients presenting at the Café. Articles in the local press and a publicity campaign supported this rise in interest, particularly as other local services were much slower to resume and indeed many services have failed to start again. Within the first three months of the year 8 new clients joined Poppy Café and a further 10 in succeeding months. This was counterbalanced by other clients going into permanent residential or nursing care homes. Volunteer numbers have varied and the arrival of the Omicron variant did lead to a number of volunteers, and indeed clients, having to withdraw for a period due to being infected with Covid-19. Over the year 3 new volunteers have come forward and have become active volunteers at the Cafés. Poppy Café has continued to focus on not only providing an opportunity for social interaction, but also aiming to create a therapeutic environment to maintain and where possible, regain functional capacity. This has been especially important for those clients whose speech and social skills have been affected by social isolation. During 2021-22 the Cafés have provided a range of activities including games, quizzes and occasional craft sessions. The use of an interactive white board has enabled some clients to participate in jigsaws and word searches on the bigger screen and also to enjoy background pictures and music that helps to initiate memories and conversations with volunteers. The resumption of the ‘Singing Café’ in September was a big step forward and it proved as popular as ever with both those living with dementia and their carers. During the year other musical events took place within the larger setting of the local church, including a visit from the lively Broadland Ukulele Group in August and special concerts from the Samphire Singers at key moments in the year, such as Christmas. Within the Tuesday Café setting there have also been visits by a small group of local singers led by Angela Dugdale. Regular monthly visits from a local PAT dog, Tilly, resumed during the year and helped to reach some of those living with dementia who find speech and oral expression difficult. In October 2021 there was a special Poppy Café which included a visit from Angela Bishop who presented a Moving Memories Cinema Reminiscence session, which involved props and pictures to initiate memories and conversation. ## **Poppy PM** Poppy PM began in March 2020 in response to a need expressed by carers for more respite time. The service was scheduled to be available twice a month but did not resume until April 2021 and since then has been provided on the second and fourth afternoons of the month. 7 Attendance has been variable but overall remains lower than for the morning Poppy Café sessions. Average attendance is 4+ but on eight occasions during this year, attendance has been below this figure. Poppy PM has provided a quieter, more relaxed environment for clients. Regular attendance by a visiting pianist has helped to enhance the sense of relaxation and clients have enjoyed hearing familiar songs. ## **Poppy Home Visiting Service** Poppy Home Visiting recommenced during April 2021, following the lifting of the second Covid-19 lockdown. During the pandemic there was a significant loss of clients with 2 passing away and 7 moving into residential care as the pandemic took its toll on carers. Since recommencing the service, the demand for support has grown with an additional 15 new clients taken on by the service. Our team of Home Visiting volunteers has continued to provide much valued respite for carers as well as providing social company for our clients. During the last year 3 volunteers have left the service and 4 have joined the Home Visiting team, leading to an overall gain of one volunteer. Thanks to the commitment of the volunteers, there have been a total number of 409 home visits during 2021-22. More referrals are currently being received so in order to continue to meet the rising demand and to provide a satisfactory service, the organisation is actively seeking a few more volunteers. ## **Poppy Friends** It was recognised that carers of our clients needed extra support and we could help by linking them with each other. In addition, bereaved ex-carers were also recognised as having ongoing needs as well as much to offer to new carers by supplying advice, anecdotes and friendship, so Poppy Friends was conceived. It was launched in May 2021 and has been meeting monthly ever since. Poppy Friends is a very informal support group, providing a place for carers, ex-carers or interested volunteers to meet, chat, share experiences, laugh, and discuss issues of concern with each other. The idea has been to provide mutual support in a neutral forum, including sharing information about available resources, services, and events. The organisation was fortunate in finding a venue at The Treehouse Café in Holt. A private space is provided plus access to the café serving delicious refreshments and most importantly, a warm welcome. The initiative has been successful with a core of 10-12 attending each month; enjoying the shared companionship and finding new friends. Ideas have been shared on diverse topics ranging from dealing with authorities and bureaucracy, finding respite or holiday breaks, to dealing with issues like incontinence, mood swings etc plus useful tips re: alarms and electronic aids. The main aim is to ensure carers value and look after themselves and seek help before a crisis occurs. 8 The organisation will review how carers can be supported to attend as disease progression may lead to those living with dementia being unable to be left alone for the duration of the meetings. ## **Poppy Outings** During 2021-22 the organisation managed two outings with clients and carers. The first involved holding the Tuesday Poppy Café session at the Feather’s Hotel in Holt during the Holt Festival. Clients and carers enjoyed coffee and scones within the hotel setting. The second was a new venture in which both Home Visit clients and Café clients, plus their families, were invited to a bespoke open garden visit at Thorplands Hall, by kind invitation of the Savory family. Tea was provided and clients and carers were able to explore the lovely gardens. A number of carers stated that this was their first social outing in a number of years. Photographs taken on the day have been used on the interactive white board to initiate conversations during subsequent Poppy Café sessions. ## **Response to Covid-19** The charity has remained acutely aware that many of those living with dementia as well as some of the carers and a few volunteers could be at risk if infected with Covid-19. The risk of infection was subject to a risk assessment and safety measures were put in place including the provision of face masks and visors, hand gel on every table, improved ventilation and safe distancing where possible. Some volunteers chose to withdraw from active volunteering during the pandemic. The charity’s routine services were suspended during the successive lockdowns but contact was maintained with all clients and carers. During 2021-22 the Poppy Café and Poppy PM continued throughout. The rise in Omicron in late 2021 did lead to some volunteers and clients being absent due to infection but none appeared to have become infected at the Poppy Café or Poppy PM. ## **Partnership working** Holt & District Dementia Support has continued to work with other partner organisations to strengthen services for those living with dementia. A new Lead for Networking was appointed and has maintained electronic contact with the local Carers Matter voluntary organisation and has passed on information and advice to carers. Referrals of clients and carers have been received from the Alzheimer’s Society and local health and social care organisations. A representative of the Alzheimer’s Society attended a meeting of carers held at the Lawns Hotel in Holt to provide a question-andanswer session. This was held on a Tuesday and attendance was facilitated by rostering extra volunteers so that all those living with dementia could be cared for while their carers attended the meeting. An Admiral Nurse Support Worker attended the Poppy Café on the 15 February 2022 and was able to speak to both those living with dementia and their carers. 9 Close ties have been maintained with the local parish church and with local businesses such as the Treehouse Café and local hotels, all of which have supported the organisation throughout the year and facilitated opportunities for the families of those living with dementia. ## **Performance review** Clients and carers at each of the organisation’s services are issued with a survey questionnaire each year as are all volunteers within the organisation. The surveys for 2020-21 were circulated in March 2021 and were reported at the Annual General Meeting in May 2021. These concentrated on questions related to the organisation’s response to the pandemic. Both clients’ families and volunteers felt supported during the pandemic. This year’s questions have been circulated and will be reported at the Annual General Meeting on the 6 June 2022. This year the focus is on whether both clients and volunteers feel the new services are effective and supportive. **Public information** The organisation has begun to increase its level of public information once again with articles in the Holt Chronicle in both July 2021 and February 2022. The latter article led to a number of new volunteers coming forward to join the organisation. The website has continued to be updated regularly with information about current services and events. The bimonthly Newsletter is published online and there is access to all previous copies for those new to the site. Updates have also taken place to listings of the organisation on local authority information sites and those of partner organisations such as the Alzheimer’s Society. Leaflets about the organisation’s activities have been distributed widely throughout the local area. ## **Education & Training** Face-to-face training recommenced in 2021-22 and new volunteers have been provided with the opportunity to attend sessions on Understanding Dementia and Safeguarding Adults on joining the organisation. A training session on the Medical Management of Dementia was presented in February 2022 by a local clinician to all new and existing volunteers. Hygiene and kitchen safety training sessions have been provided on a one-to-one basis to those volunteering to work in the kitchen to ensure social distancing. In March 2022 the Volunteer Handbook was revised and re-printed and copies were given to all new and existing members. 10 |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements
against objectives
set|Para
1.41|The charity has achieved against all its agreed objectives despite the
difficulties arising from the pandemic. It has continued to provide its
services when safe to do so and has offered personal telephone
support and assistance when that has not been possible.
It remains focused on raising awareness about the needs and
interests of those living with dementia, sharing information with
partnership organisations and helping to raise the profile of those
living with dementia when new developments are envisaged in the
local community.
The organisation has ensured that communication with families living
with dementia and the public has been assured through the
publication of its Newsletter, website, articles in the local media and
the distribution of leaflets about the charity’s activities.
Holt & District Dementia Support continued to support families
throughout the pandemic and is proud to report that its volunteers
rose to the challenge of looking for innovative ways to make sure it
continued to support those families known to it and to reach out to
others struggling to cope with the challenge of dementia in the most
difficult of times. In 2021-22 the organisation welcomed the
opportunity to expand it services to better meet the needs of those
families living under the shadow of dementia.| |Performance of
fundraising activities
against objectives
set|Para
1.41|The charity does not set itself any objectives in terms of fundraising
but has been fortunate to receive contributions towards its services
from the continued support of local people, businesses and
individuals who have benefitted from the service. In 2021-22 the
charity received two substantial donations from the winding up of the
Holt Friday Club and the High Kelling Society and a further donation
from the Duncan Baker Marathon appeal.| |Investment
performance against
objectives|Para
1.41|The charity does not have any objectives in relation to investments.| |Other||| ## **Financial Review** |Review of the
charity’s financial
position at the end of
the period|Para
1.21|Cash held at the bank totalled £24k at 31 March 2022, following an
excess of receipts over expenditure of £8.9k for the year ended 31
March 2022.| |---|---|---| |Statement
explaining the policy
for holding reserves
stating why they are
held|Para
1.22|The main financial risk to the charity is reduced donations and the
reserves are held to cover operational costs in the event of a loss of
income, to meet the costs of possible new initiatives and to meet any
unforeseen expenditure that may occur. It is the charity’s policy to
maintain reserves that would cover 24 months expenditure in the
event of a loss of income. Expenditure totalled £7.2k for the year
ended 31 March 2022.| |Amount of reserves
held|Para
1.22|The reserves held at 31 March 2022 totalled £24k.| 11 |
|Reasons for holding
zero reserves|Para
1.22|Not applicable| |---|---|---|---| |
|Details of fund
materially in deficit|Para
1.24|Not applicable| |



|Explanation of any
uncertainties about
the charity
continuing as a
going concern|Para
1.23|Currently there are no uncertainties about the charity continuing as
a going concern, but it cannot be ruled out that Covid-19 could still
create some uncertainty going forward.| ||**Additional information (optional)**
You may choose to include further statements where relevant about:||| ||The charity’s
principal sources of
funds (including
any fundraising)|Para
1.47|The charity’s principal source of funds is from donations. These
come from the clients and carers who use the services, fundraising
initiatives by local individuals, organisations, businesses and from
bequests. The charity applies for community grants where applicable
but did not receive such a grant in 2020-21.| ||Investment policy
and objectives
including any social
investment policy
adopted|Para
1.46|Not applicable.| ||A description of the
principal risks
facing the charity|Para
1.46|**Risk Management**
The charity has a proactive approach to risk management. The
Trustees have identified their key risks and have in place a risk
management plan to manage and mitigate the identified risks. This
is monitored regularly and updated as required.
The risk register of key risks identified the potential health & safety
risks associated with infection risks to clients and volunteers and has
been regularly updated in light of the Covid-19 pandemic and this is
now identified as the organisation’s principal risk to its services.
The Home Visiting Service undertakes a risk assessment on all new
clients and the subsequent risk management plan is made available
to all volunteers visiting the client and this is updated as required.
Specific guidance is available for volunteers at both the Poppy Café
and the Home Visiting service to manage risks associated with the
health and well-being of clients. This guidance is brought to the
attention of all new volunteers with the service as part of the
volunteer’s induction to the organisation.
Checks with the Disclosure and Barring Service are undertaken for
all members who exercise positions of responsibility within the
organisation and all those who volunteer as Home Visitors to ensure
protection for our vulnerable clients.
Public liability insurance is in place plus additional accidental cover
for volunteers undertaking duties with the organisation.| ||Other||| 12 ## **Structure, Governance and Management** |Description of
charity’s trusts:||| |---|---|---| |Type of governing
document|Para
1.25|Holt & District Dementia Support is governed by a Constitution that
was agreed and ratified by the entire membership when the
organisation registered with the Charity Commission in September
2018. In 2021-22 an amendment was made to the Constitution at an
Emergency General meeting held on the 9 December 2021 as
follows:
•
Trustees to serve for 3 terms of three years before compulsorily
having to stand down instead of 2 terms, with 2 trustees
standing down each year to ensure continuity of oversight.| |How is the charity
constituted?|Para
1.25|The organisation is registered as a Charitable Incorporated
Organisation.| |Trustee selection
methods including
details of any
constitutional
provisions E.g.
election to post or
name of any
person or body
entitled to appoint
one or more
trustees|Para
1.25|**Recruitment and appointment of trustees**
Trustees have been appointed from within the membership of the
organisation and are elected by those members that are in
attendance at the Annual General meeting.
Trustees are proposed and seconded by current members and are
required to indicate their willingness to take on the additional
responsibilities associated with being an officer within the
organisation and the duties and responsibilities associated with
being a trustee prior to the Annual General meeting. Members are
eligible to be considered as trustees based on their personal abilities,
specialist knowledge and skills and commitment to the aims and
objectives of the organisation.
If a trustee vacancy occurs before the Annual General meeting is
due to take place the existing trustees will appoint an interim trustee
to ensure continuity of governance and the appointment will be
subject to a vote of the membership at the next Annual General
meeting.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and
procedures
adopted for the
induction and
training of trustees|Para
1.51|**Induction and training of trustees**
On appointment as a trustee, the appointee is provided with an
introduction to the role by an existing trustee and given a copy of the
Constitution and the organisation’s policies and procedures.
In addition, the new trustee is directed to the guidance issued by the
Charity Commission on the duties and responsibilities associated
with being a trustee and the importance of public benefit.| 13 ||The charity’s
organisational
structure and any
wider network with
which the charity
works|Para
1.51|**Organisational structure**
The charity has a well understood structure that supports good
governance and operational management.
The charity trustees are responsible for exercising responsibility for
the corporate governance of the organisation, setting its strategic
direction and ensuring compliance with both its Constitution and the
requirements of being a Charitable Incorporated Organisation.
The operational management of the various services provided by the
charity are overseen by the Working Committee, which comprises
the trustees plus other appointees and advisors that contribute
specific knowledge and expertise. The trustees and members of the
Working committee receive no remuneration other than payment for
incidental expenditure associated with undertaking their role as
either committee members or as volunteers. All give of their time
freely.
The Working Committee meets six times a year with a separate
Trustee committee meeting preceding that of the Working committee
meeting at least twice a year. Otherwise, the meetings are
integrated. Each committee has specific terms of reference which
ensure that responsibilities, delegation and decision-making is
clearly defined and duplication is avoided. Both committees are
chaired by the Chair of the organisation to ensure continuity and
good communication between both committees.
During 2021-22 the Lead for the Poppy Cafés stood down and the
existing Lead for Poppy PM agreed to take on the responsibility for
both the Poppy Cafes and Poppy PM.
Volunteers are core to the organisation and are recruited from the
general public and specifically for their commitment to the aims and
objectives of the organisation in supporting those living with
dementia and their carers. Volunteers are invited to attend a meeting
twice a year to ensure that all members have an opportunity to
contribute to the direction of the organisation and to discuss issues
with the membership of both committees. All members are invited to
attend the Annual General meeting.
In addition to the Constitution, Holt & District Dementia Support has
a suite of policies to support good governance including policies on
Safeguarding, Recruitment, Data Protection and Lone Working and
all members are directed to these policies on joining the charity. This
guidance is supplemented by a comprehensive Volunteer handbook
that is issued to all new members.
Training is provided to all new volunteers who have been accepted
as members through the recruitment process including training on
dementia awareness, safeguarding and communication skills.
Bespoke training is arranged when needed.| |---|---|---|---| 14 ## **H&DDS ORGANISATIONAL STRUCTURE** **TRUSTEES** Chair Deputy Chair/ Lead for Home Visiting Treasurer Lead for Poppy Cafés & Poppy PM Vacancy **THE WORKING COMMITTEE** Trustees Lead for Home Visiting Lead for Poppy Café & Poppy PM Lead for Media / Newsletter Lead for Networking / Carers Lead Rota Administrator Home Visitor Volunteer Poppy Café Volunteer Representatives from associated organisations ## **MEMBERS** Current volunteers who have completed the recruitment process ## **Relationship with related parties** Relationship with any related parties Para 1.51 The charity is an active participant in the local Dementia Friendly Community programme, supporting initiatives to engage with local businesses, consulting with the local council and health authorities about local provision for those families living with dementia and providing dementia awareness information and training. The charity is also in regular contact with other charities in this field such as Age UK, the Alzheimer’s Society, the Admiral Nursing Service and the local Dementia Action Alliance so that advice, support and service provision is integrated and focused on the needs of the local client group. 15 Other ## **Reference and Administrative details** |Charity name|Holt & District Dementia Support| |---|---| |Other name the charity
uses|| |Registered charity number|1179793| |Charity’s principal address|39 Cromer Road
Holt
Norfolk
NR25 6EU| ## **Names of the charity trustees who manage the charity** |1
2
3
4

5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Claire Roberts|Chair|Whole period|Membership of
organisation| ||
Eleanor Sidgwick|Deputy Chair /
Lead for Home
Visiting|Whole period|Membership of
organisation| ||David Sidgwick|Treasurer|Whole period|Membership of
organisation| ||Kate Gosden|Administrator|1 April 2021 –
17 May2021|Membership of
organisation| ||Elizabeth Brett|Administrator|17 May 2021 –
6 October 2021|Membership of
organisation| ||Steven Glenister|Lead Coordinator
for the Poppy Cafe|1 April 2021-
24 January2022|Membership of
organisation| ||Isobel Horsley|Lead Coordinator
for PoppyPM|Whole period|Membership of
organisation| ||Vacancy|||| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| 16 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this None capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |||**Type of Adviser**|**Name**|**Address**| |---|---|---|---|---| ||Admiral Nurse||Sarah Farmer-Wright|https://www.dementiauk.org/get-
support/find-an-admiral-nurse/| ||Examiner||Angela Harcourt|Hard Farm, Little Marsh Lane,
Field Dalling, Holt,
NR25 7LL| ||Bank||Manager,
Barclays Bank|16 High Street, Holt, NR25 6BQ| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Working Committee** ## _**Trustees plus:**_ Lead for Communications, Media Relations and Website – Sue Wharfe Lead Rota Administrator– Lee Rix _**Representatives from:**_ Poppy Cafe – Maureen Buckey Home Visiting – Giselle Couch Clients and Carers / Lead for Networking – Helen Banham ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details All disclosed ## **Other optional information** 17 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** **Signature(s)** David Sidgwick **Full name(s)** Claire Roberts **Position (eg Secretary,** Chair Treasurer **Chair, etc) Date** 6 June 2022 18 Holt & District Dementia Support Annual Report 6 June 2022 Registered Charity No. 1179793 20 •• Holt & District Dementia s￿pport BALANCE SHEEr AS AT 31 MARCH 2022 31.03.21 31.03.22 GENERAL FUND 15.028 Balance brought forward 15,097.48 69 Add.. Excess of receipts for the year 8.907.81 24,005.29 £15.097 £24.005.29 Represented by: ASSErs 1,581 Cash at bank- current attount 13,499 deposit account 17 2.229.31 21,750.75 25.23 Cash in hand 24.tX>5.29 £15,097 £24.005.29 Independent Examiner's Report. I confim) the accounts were presented, ready for examination. In connection wwth my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed= Address: RRO rffttam OJ*iLI .fv)R2i 7Li 19 Ioj120Z Date- Reglstered charity number. 1179793 HOLT & DISTRlCt DEMENTIA SUPPORT RECEIPTS AND PAYMENT5 ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 2021 2022 RECEIPTS 674 65 Donations at Poppy Café ITue5dayl Donations at Poppy PM Donations at Poppy Café Imondayl Home Visiting Service donations Gift Aid Sale of disabled tollet keys Depostt account interest Commission from Amazon Sundry income 1,654.21 337.51 115.45 210 232 180.00 560.12 16.00 1.88 10.39 1,193 21.00 2,896.56 One-off donation5: Winding-up donation from The Holt Friday Club WindKng-up donation from The H￿h Kelling Society Donation from The RC Snelling Char[￿ble Trust re. Thorpland Hall Gardens Norfolk Community re. Duncan Baker marathon run Paul Basham Charitable Trust re. Duncan Baker marathon run 6,531.03 i.(w.00 1,219.08 250.00 5(M).00 1,000.00 441.12 Blakeney PCC Anonymous personal donation Other personal donation5 Legacy from Dr. Pearce 527 1,027 s(￿1 O.(KJ 11,341.23 Donations in memory of= Geoff Stace Angela Ward John Newman Leslie Gaskins Janette Fursse Ken Gledhill GW Townlev Jill Deacon Irene Rowley Brenda Sowter 439.43 140. 147.35 441.27 551.84 120.00 120 61 155 5fM) 140 976 0.00 1,839.89 3,196 Balances carried for4vard 16,077.68 HOLT& DIstRI￿DEMENTlA5uPP0RT RECEIPTS AND PAYMEWS ACCOUNT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 2021 2022 3,196 Balance5 brought forward 16,077.68 PAYMENTS Poppy Cafe Ctuesdayl expendrture Meeting room hire Ref￿shments Crafts. games and books Volunteer's mileage & parking Lanyards 756 200 1,543.50 547.69 150.92 244.40 25.98 2,512.49 67 1,171 Poppy PM expenditure Meeting room hire Refreshments Volunteers. rnileage & pèrking 131 603.75 32.79 53.29 159 22 689.83 Home Vistting SeNfice expenditu Volunteers, mileage 1.062.52 Poppy Friends expenditure Space hire 77.CKJ Poppy Café Imondayl expenditure Meeting rooTll hire Refreshments Volunteers, mileage 252.00 44.59 12.00 308.59 General expendrture Website costs Insurance General mÈleage Stamps, stationery, printer ink and paper DBS checks Gtfts Meeting costs Trainin8 Costs Covid costs lincl. PPE Christmas presents clients Piano music 270 292 85 195 36 390.¢XJ 291.74 70.87 219.62 24.00 140.62 294.72 115 124.44 158.98 10.00 1,467 1,398 Balances carried forward 1.724.99 4,650.43 16.077.68 HOLT & D15tRICt DEMENMA SUPPORT RECEIPTS AND PAYMENTS ACCOUNT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 2021 2022 1.467 1,398 Balances brought forward 1,724.99 4.650.43 16,077.68 Leaflets & posteT5 Volunteers, party Volunteers. Christmas cards Laptop Microsoft,0￿1ce. Disabled toilet keys Sundry expenses 164.96 50.14 24. 379.(X) 124.99 34.90 16.46 2.519.44 7,169.87 1,398 £69 Ex￿sS of Receipts £8,907.81