Ll tr,I,,, Holt Deme pport Annual Report 2020- 21 ## **Trustees’ Annual Report for the period 2020 - 2021** **Period start date:** 1[st] April 2020 **Period end date:** 31[st] March 2021 **Charity name:** Holt & District Dementia Support **Charity registration number:** 1179793 ## **Objectives and Activities** **----- Start of picture text -----**
SORP
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Summary of the Para The objects of the charity are set out in our Constitution
1.17
purposes of the and are summarised as follows:
charity as set out The promotion of social inclusion amongst those living
in its governing with dementia and their carers within Holt and the
document
immediate surrounding district to a radius of 8 miles who
are socially excluded from society, or parts of society, as a
result of their disability by:
1. Providing support and services appropriate to their
needs;
2. Developing greater awareness and understanding of
dementia issues within our local community;
3. Establishing and developing networks and links with
other service providers and businesses to enable us to
support and develop a local dementia friendly
community;
4. Providing accessible information on how to access
advice, support and services for people living with
dementia and their carers; and
5. Providing social support and access to activities
through the provision of a dementia-friendly café,
home visiting support and other activities.
Summary of the Para
1.17 Activities
main activities in and
relation to those 1.19
Holt & District Dementia Support has continued to try and
purposes for the
meet its aims and objectives throughout 2020-21. The
public benefit, in
trustees consider these were directed entirely for the
particular, the
activities, projects benefit of those living with dementia and their carers. All
or services services were delivered free of charge although donations
identified in the were welcomed.
accounts.
The activities / services delivered to meet these objectives
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2 have included the following: ## **Poppy Café** The organisation provides a weekly drop-in Poppy Café for people living with dementia and their carers. Each session lasts two hours and is staffed by volunteers and managed by a co-ordinator. ## The Café offers – - Opportunities for support in a safe, friendly and relaxed environment; - Social contact and friendship, allowing families and carers time to share ideas and information; - A wide selection of activities including a monthly session of music and singing; - Refreshments including tea, coffee and cakes; - Access to visiting health care professionals and members of other voluntary organisations; - Information leaflets on available resources and access to a library of books on dementia care. ## **Poppy Home Visiting Service** The charity provides an additional Poppy Home Visiting Service that offers respite for families and carers who look after those with dementia in their own homes. ## This service – - Is provided by volunteers who offer company, support and reassurance to the client and enable carers to take time out; - Is undertaken by volunteers that have successfully completed training in Adult Safeguarding, Communication skills, Dementia Awareness and Lone Working and who have received clearance via the DBS screening service; - Provides visits lasting up to a maximum of 3 hours; - Offers visits on a weekly, fortnightly, monthly or occasional basis and these are pre-arranged to suit both the clients and families’ needs; - Ensures that all visits are risk assessed, planned and coordinated. ## **Poppy PM** Poppy PM is a new service that commenced on the 12 March 2020 to provide carers with an additional opportunity for respite. The service is provided on two 3 afternoons a month and carers are able to leave the person living with dementia in the care of volunteers while they have two hours to themselves. The clients are catered for in a therapeutic environment that offers social interaction, individual activities and refreshments. Poppy PM specifically focuses on providing a quieter environment for those clients that can no longer cope in a more stimulating setting. ## **Poppy Cinema** Vintage films are shown locally, several times a year that are open to clients, carers and the general public. The films are chosen to bring back happy memories, spark conversation and provide an opportunity for a social gettogether. The films are all ‘Golden Oldies’ and are shown as matinees and include refreshments during the interval. This service did not operate in 2020-21. ## **Partnership working** The Chair and Lead for Networking actively contribute to the local Dementia Friendly Community meetings and other members attend various health, social care and voluntary fora and meetings focused on services that support those living with dementia and their carers. The organisation also has linkage with the University of East Anglia research unit into dementia and provides information to those living with dementia and their carers on possible participation in current research. ## **Public information and advice** Holt & District Dementia Support reaches out to the public to publicise its activities and services to ensure that those needing support are able to access its services. This occurs via its website, posters and leaflets in public places and local publications. Leaflets on other local and national resources and voluntary groups providing services for this client group are made available at the Poppy Café, Poppy PM and online. ## **Training** The organisation usually offers dementia awareness training to local businesses and organisations and opens its in-house training for volunteers to other local organisations that might have either staff members or volunteers who could benefit from the training sessions. All new volunteers are required to attend ‘Understanding 4 Dementia’ and Safeguarding training as soon as possible after joining the organisation. Due to the pandemic no face to face training has been possible in 2020-21 but training sessions have now been scheduled for the coming year. ## **Performance review** Prior to the Annual General meeting all volunteers and clients are requested to provide feedback on the organisation’s services and approach via a survey which can be submitted anonymously. The results of these various surveys are analysed and reported at the Annual General meeting. This year the questions have been adjusted to ascertain how well clients, carers and volunteers have felt supported during the pandemic. ## **Additional details of objectives and activities** ## **Website** Holt & District Dementia Support provides a website that provides details of all its services and activities plus contact details for the organisation and other voluntary or statutory services that families living with dementia may need to access. This has been upgraded during the last year and has been audited and adjusted to meet the statutory standards of accessibility. ## **Newsletter** The charity provides a regular newsletter which had been published quarterly until the pandemic began, but then moved to once a fortnight so that communication with those locked down at home was maintained. The Newsletter expanded to include activities to do at home such as puzzles and crosswords as well as articles and useful information for clients, carers and volunteers. This was provided electronically to volunteers and clients alike but was delivered in hard copy to those not online. ## **Fund raising** The charity provides all its services free of charge but welcomes donations. Where applicable the organisation applies for relevant grants either locally or nationally and has benefitted from local organisations and individuals raising money on its behalf. Statement Para The trustees have due regard to the requirement to ensure 1.18 confirming that the activities of the organisation are directed at whether the ensuring public benefit in accordance with the guidance trustees have had issued by the Charity Commission. regard to the guidance issued 5 by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
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The charity does not make grants to individuals or other
Policy on grant Para organisations.
making 1.38
The charity does not invest in other social programmes
Policy on social Para apart from those provided by the organisation.
investment 1.38
including program
related
investment
Volunteers are the lifeblood of the charity and without the
Contribution Para interest and support of our volunteers the charity would
made by 1.38 not be able to provide any of its services. They contribute
volunteers their time, interest and practical support to ensuring that
the charity can offer its services to clients and carers. They
also each contribute the benefit of a wealth of experience
and knowledge that is of inestimable value to the clients
and carers alike.
In 2020-21 many volunteers committed to maintaining a
service to those living with dementia, their carers and
families throughout the pandemic and the successive
lockdowns. Others had to temporarily withdraw from
active participation due to the requirement to shield.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
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During 2020/21 Holt & District Dementia Support pursued
Summary of the Para its charitable aims throughout the pandemic and in so
main 1.20 doing met its duty to deliver public benefit.
achievements of
the charity,
This financial year began as the pandemic took hold and
identifying the
just after the onset of Lockdown 1. This significant event
difference the
charity’s work has particularly affected those living with dementia and their
made to the carers. Families were isolated without their usual
circumstances of framework of support and those living with dementia
its beneficiaries
struggled to comprehend what was happening and to
and any wider
follow the ever-changing rules. Clients experienced
benefits to society
functional deterioration in their condition with loss of skills
as a whole.
and residual mental abilities, brought on to a significant
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6 extent by social isolation and lack of stimulation. Many carers were driven to the edge of being able to cope. The organisation set out to maintain its support for families living with dementia within the restraints of the statutory rules and adhering to best practice in ensuring the health and safety of clients, carers and volunteers. When Poppy Café resumed in March 2021 the organisation ensured that all the volunteers on the rota for the Café had received at least the first dose of the vaccine before attending the Café as a volunteer. The organisation’s main achievements during 2020-21 were as follows: ## **Poppy Café** The Cafe stopped being provided as soon as Lockdown 1 commenced, with the last Café being held on the 10[th] March 2020. It remained closed until the 28[th] July 2020 when the first wave of Covid-19 had subsided and the local transmission rates had significantly fallen. The opening was subject to a detailed risk assessment and specific guidelines were put in place for clients and volunteers, carers were encouraged not to stay This enabled the carers to have much needed respite time and reduced the numbers of people present within the environment and helped to ensure safe social distancing. Initially there were fewer volunteers available but it proved possible to offer a weekly Café until the 22[nd] December 2021 when rising numbers of local infections and the arrival of the Kent variant led to a further suspension of services. During the period when the Poppy Café was able to operate, volunteers focused on not only providing an opportunity for social interaction, but also strove to create a therapeutic environment to maintain and where possible, regain functional capacity. This was particularly important for those clients whose speech and social skills had significantly deteriorated. During 2020-21 the Café started to utilise an interactive white board which enabled clients to participate orally in completing simple jigsaws and word searches and to view background pictures of local settings to help initiate memories and conversations with volunteers. Other activities offered included crafts, games and quizzes but the popular ‘Singing Café’ could not take place due to the Covid-19 restrictions. However, it was possible to provide some musical input through recorded music during Café sessions and on two occasions, a socially distanced service within the local church specifically for the clients led by the Samphire Singers. 7 Unfortunately, this year there were no visits to the Café from other local voluntary groups and services apart from visits by the local clergy. The number of clients present varied between 3 at the lowest up to 10 per week, averaging at approximately 7 per week over the 26 weeks that it was possible to operate. Most were brought by either family or professional carers although one client attended unaccompanied. Some families felt unable to attend throughout the year for fear of infection. The significant feature of this last year has been the number of clients who have been significantly unwell during the year and not necessarily with Covid-19. This has led to a number of hospital admissions and a deterioration in the physical and mental health of clients. Four clients have moved into permanent residential or nursing care as families were no longer able to manage at home and two clients have sadly died. However, four new clients have joined the Poppy Café and clients who have shielded at home throughout the pandemic are now beginning to return. ## **Poppy PM** Poppy PM began in March 2020 in response to a need expressed by carers for more respite time. The service was initially scheduled to be available two afternoons a month but unfortunately the arrival of Covid-19 curtailed its provision almost immediately. Poppy PM re-commenced in October 2020 with 5 sessions being held before it was once more suspended in December 2020. It began again on the 8[th] April 2021 and is once more being provided on two afternoons per month. Initial attendance was low but 7 attended the last session. Poppy PM has provided a quieter, more relaxed environment for clients. Regular attendance by a visiting pianist has helped to enhance the sense of relaxation and clients have enjoyed hearing familiar songs. ## **Poppy Home Visiting Service** During this past year, the Poppy Home Visiting Service was particularly affected by the pandemic with the Service closed from April - August 2020 and also from January - March 2021. The Service was therefore only available for four months from September – December 2020. During this period the Service operated with 15 volunteers who undertook 133 visits with 11 clients. During the year one client moved into a care home and was discharged from the service but three new clients have either applied directly or have been referred for home visiting. The organisation has also welcomed three additional volunteers as home visitors while six volunteers have had to stand down during the year. 8 The Service has been welcomed by clients and carers alike as lockdown restrictions have led to many being trapped at home without any outside company or stimulation during a very challenging period. When visiting has been possible, the usual range of activities undertaken have included: conversation, listening to music, being read to, looking at picture books and old photographs, singing, colouring pictures, jigsaw puzzles, simple card or board games. ## **Response to Covid-19** All the charity’s routine services were suspended during the successive lockdowns. In response to this, the organisation instituted a support programme in which named volunteers regularly contacted clients and carers by telephone at least once a week, offering an opportunity to chat and discuss concerns plus, for those that requested it, assistance with shopping, collecting medicines, occasional gardening or a chat on the door step with social distancing in place. Some clients were provided with activities they could do at home such as colouring and quizzes. This proved to be a very worthwhile service providing a link and support to clients who at the time were feeling isolated and anxious. ## **Poppy Cinema** The usual programme of vintage films had to be cancelled this year and no films were shown. ## **Partnership working** Holt & District Dementia Support has continued to work with other partner organisations to strengthen services for those living with dementia. During 2020-21 none of the usual partnership meetings have taken place but the organisation has taken part in a number of online meetings organised by the local authority or carer organisations. One to one electronic support has been established with other voluntary groups in the county providing services to families living with dementia. Close ties have been maintained with the local parish church to ensure that services were maintained to vulnerable clients throughout the pandemic. The Lead for Networking has stood down from the role which has been taken on by the Client and Carer representative on the Working Committee. Contact with the local Carers Matter voluntary group has continued and 9 information from them has been shared with clients and carers. The Chair of the organisation has taken part in online meetings with other dementia friendly organisations within the county, facilitated by Norfolk County Council. These looked at sharing ideas and best practice on supporting clients during the pandemic. Through involvement in the local dementia friendly community, the organisation has been able to contribute to discussions relating to the provision of a care home facility within the town that will cater for people living with dementia. ## **Performance review** Clients and carers at each of the organisation’s services are issued with a survey questionnaire each year as are all volunteers within the organisation. The results of the 2019-20 surveys were analysed and reported this year as part of an electronic Annual General meeting held in August 2020. Comments were very positive and suggestions contributed to the formation of Poppy PM. The surveys for 2020-21 were circulated in March 2021 and will be reported at the forthcoming Annual General Meeting in May 2021. This year the surveys have concentrated on questions related to the organisation’s response to the pandemic. ## **Public information** During the year the opportunities for provision of public information have been limited. Communication has concentrated on existing clients and their families but earlier publicity has ensured that the organisation has continued to receive applications from individual clients’ families during the year as well as referrals from both health and social care professionals. During the year a further review and updating of the website took place to ensure that it is compliant with the Web Accessibility Content Guidelines 2.1. Additional upgrades took place to provide a simple donation button to facilitate giving by those who wished to donate to the work of the organisation. The operational Working Committee of the organisation recognised the need to strengthen its communication with 10 clients, carers and volunteers at an early stage in the pandemic. This has been facilitated by moving the original quarterly Newsletter to a fortnightly production. This has enabled everyone to stay in touch and to receive valuable information on local services being provided throughout the pandemic as well as one page of fun activities to do at home. ## **Education & Training** It has not been possible to offer regular training sessions during 2020-21 due to the restrictions in place as a result of the pandemic. New volunteers have been offered one to one support and supervision on joining the organisation. Understanding Dementia and Safeguarding Adults training for new volunteers and update training for existing volunteers has been scheduled for 2021 once lockdown restrictions have been lifted. Hygiene and kitchen safety training sessions have been scheduled for May/June 2021 on a one-to-one basis to ensure social distancing at all times. ## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Achievements The charity has achieved against all its agreed objectives
against objectives despite the restrictions imposed by the response to the
set Para pandemic. It has continued to provide its services when
1.41 safe to do so and has offered personal telephone support
and assistance when that has not been possible.
It remains focused on raising awareness about the needs
and interests of those living with dementia, sharing
information with partnership organisations and helping to
raise the profile of those living with dementia when new
developments are envisaged in the local community.
The organisation has ensured that communication with
families living with dementia and the public has been
assured through the provision of the fortnightly Newsletter
and website.
Holt & District Dementia Support did not withdraw from
providing its services during the last year but instead
looked for innovative ways to make sure it continued to
support those families known to it and to reach out to
others struggling to cope with the challenge of dementia in
the most difficult of times.
Performance of The charity does not set itself any objectives in terms of
fundraising fundraising but has been fortunate to receive contributions
activities against towards its services from the continued support of local
objectives set Para 1.41 people, businesses and individuals who have benefitted
from the service.
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11 Investment The charity does not have any objectives in relation to performance investments. against objectives Para 1.41 Other ## **Financial Review** **----- Start of picture text -----**
Review of the Para Cash held at the bank totalled £15k at 31 March 2021,
1.21
charity’s financial following an excess of receipts over expenditure of £100
position at the for the year ended 31 March 2021.
end of the period
Statement Para The main financial risk to the charity is reduced donations
1.22
explaining the and the reserves are held to cover operational costs in the
policy for holding event of a loss of income, to meet the costs of possible
reserves stating new initiatives and to meet any unforeseen expenditure
why they are held that may occur. It is the charity’s policy to maintain
reserves that would cover 24 months activity in the event
of a loss of income. Expenditure totalled £3k for the year
ended 31 March 2021.
Amount of Para The reserves held at 31 March 2021 totalled £15k.
1.22
reserves held
Reasons for Para Not applicable
1.22
holding zero
reserves
Details of fund Para Not applicable
1.24
materially in
deficit
Explanation of Para The Covid-19 pandemic led to the suspension of the
1.23
any uncertainties charity’s services to those living with dementia and their
about the charity carers throughout significant parts of the year but the
continuing as a organisation has remained active in other ways and
going concern continues as a going concern.
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## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal source of funds is from donations. The charity’s These come from the clients and carers who use the principal sources services, fundraising initiatives by local individuals, of funds Para organisations, businesses and from bequests. The charity 1.47 (including any applies for community grants where applicable but did not fundraising) receive such a grant in 2020-21. Not applicable. Investment policy and objectives Para 1.46 including any social investment policy adopted 12 **----- Start of picture text -----**
Risk Management
A description of Para The charity has a proactive approach to risk management.
1.46 The Trustees have identified their key risks and have in
the principal
place a risk management plan to manage and mitigate the
risks facing the
identified risks. This is monitored regularly and updated as
charity
required.
The risk register of key risks identified the potential health
& safety risks associated with infection risks to clients and
volunteers and has been regularly updated in light of the
Covid-19 pandemic and this is now identified as the
organisation’s principal risk to its services.
The Home Visiting Service undertakes a risk assessment on
all new clients and the subsequent risk management plan
is made available to all volunteers visiting the client and
this is updated as required.
Specific guidance is available for volunteers at both the
Poppy Café and the Home Visiting service to manage risks
associated with the health and well-being of clients. This
guidance is brought to the attention of all new volunteers
with the service as part of the volunteer’s induction to the
organisation.
Checks with the Disclosure and Barring Service are
undertaken for all members who exercise positions of
responsibility within the organisation and all those who
volunteer as Home Visitors to ensure protection for our
vulnerable clients.
Public liability insurance is in place plus additional
accidental cover for volunteers undertaking duties with the
organisation.
Other
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## **Structure, Governance and Management** Description of charity’s trusts: Type of Para 1.25 governing document Holt & District Dementia Support is governed by a Constitution that was agreed and ratified by the entire membership when the organisation registered with the 13 **----- Start of picture text -----**
Charity Commission in September 2018.
How is the Para The organisation is registered as a Charitable Incorporated
1.25
charity Organisation.
constituted?
Trustee selection Para
1.25 Recruitment and appointment of trustees
methods
including details Trustees are appointed from within the membership of the
of any organisation and are elected by those members that are in
constitutional attendance at the Annual General meeting.
provisions e.g.
election to post
Trustees are proposed and seconded by current members
or name of any
and are required to indicate their willingness to take on the
person or body
additional responsibilities associated with being an officer
entitled to
within the organisation and the duties and responsibilities
appoint one or
associated with being a trustee prior to the Annual General
more trustees
meeting. Members are eligible to be considered as trustees
based on their personal abilities, specialist knowledge and
skills and commitment to the aims and objectives of the
organisation.
If a trustee vacancy occurs before the Annual General
meeting is due to take place the existing trustees will
appoint an interim trustee to ensure continuity of
governance and the appointment will be subject to a vote
of the membership at the next Annual General meeting.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **Induction and training of trustees** **----- Start of picture text -----**
Induction and training of trustees
On appointment as a trustee, the appointee is provided
Policies and
procedures Para with an introduction to the role by an existing trustee and
1.51 given a copy of the Constitution and the organisation’s
adopted for the
policies and procedures. In addition, the new trustee is
induction and
directed to the guidance issued by the Charity Commission
training of
on the duties and responsibilities associated with being a
trustees
trustee and the importance of public benefit.
Organisational structure
The charity’s The charity has a well understood structure that supports
organisational Para 1.51 good governance and operational management.
structure and
any wider
network with The charity trustees are responsible for exercising
which the responsibility for the corporate governance of the
charity works
organisation, setting its strategic direction and ensuring
compliance with both its Constitution and the requirements
of being a Charitable Incorporated Organisation.
The operational management of the various services
provided by the charity are overseen by the Working
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14 Committee, which comprises the trustees plus other appointees and advisors that contribute specific knowledge and expertise. The trustees and members of the Working committee receive no remuneration other than payment for incidental expenditure associated with undertaking their role as either committee members or as volunteers. All give of their time freely. During 2020-21 the trustees agreed to increase the number of trustees from 5 to 6 to ensure that the Lead for Poppy PM is included alongside the other service leads as a trustee. This was approved at the Annual General Meeting. The Trustees’ committee and the Working Committee meet six times a year with the Trustee committee meeting preceding that of the Working committee if there are items to discuss that are only relevant to the trustees. Otherwise the meetings are integrated. Each committee has specific terms of reference which ensure that responsibilities, delegation and decision-making is clearly defined and duplication is avoided. Both committees are chaired by the Chair of the organisation to ensure continuity and good communication between both committees. Volunteers are core to the organisation and are recruited from the general public and specifically for their commitment to the aims and objectives of the organisation in supporting those living with dementia and their carers. Volunteers are invited to attend a meeting twice a year to ensure that all members have an opportunity to contribute to the direction of the organisation and to discuss issues with the membership of both committees. All members are invited to attend the Annual General meeting. In addition to the Constitution, Holt & District Dementia Support has a suite of policies to support good governance including policies on Safeguarding, Recruitment, Data Protection and Lone Working and all members are directed to these policies on joining the charity. This guidance is supplemented by a comprehensive handbook that is issued to all new members. Training is provided to all new volunteers who have been accepted as members through the recruitment process including training on dementia awareness, safeguarding and communication skills. Bespoke training is arranged when specific issues arise such as Data Protection training when the General Data Protection Regulations were 15 enacted. ## **H&DDS ORGANISATIONAL STRUCTURE** ## **TRUSTEES** Chair Deputy Chair/ Lead for Home Visiting Treasurer Administrator Lead for Poppy Café Lead for Poppy PM ## **THE WORKING COMMITTEE** Trustees Lead for Media / Newsletter Administrator for Poppy Café Client & Carer representative Appointed members Representatives from associated organisations ## **MEMBERS** Current volunteers who have completed the recruitment process 16 **----- Start of picture text -----**
Relationship with related parties
Relationship with Para The charity is an active participant in the local Dementia
any related 1.51 Friendly Community programme, supporting initiatives to
parties engage with local businesses, consulting with the local
council and health authorities about local provision for
those families living with dementia and providing dementia
awareness information and training.
The charity is also in regular contact with other charities in
this field such as AgeUK, the Alzheimer’s Society, the
Admiral Nursing Service and the local Dementia Action
Alliance so that advice, support and service provision is
integrated and focused on the needs of the local client
group.
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Holt & District Dementia Support
Other name the charity
uses
Registered charity 1179793
number
Charity’s principal Hanworth House
address 23 Cromer Road
Holt
NR25 6EU
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person
(or body)
Dates acted if not for
Trustee name Office (if any) entitled to
whole year
appoint trustee
(if any)
1 Claire Roberts Chair Whole period Membership of
organisation
Eleanor Sidgwick Deputy Chair / Whole period Membership of
2 Lead for Home organisation
Visiting
3 [David Sidgwick] Treasurer Whole period Membership of
organisation
Administrator Whole period Membership of
4 [Kate Gosden]
organisation
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17 Steven Glenister Lead Coordinator Whole period Membership of 5 for the Poppy organisation Cafe 6[Isobel Horsley] Lead Coordinator Whole period Membership of for Poppy PM organisation Corporate trustees – names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** None ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this None capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Adviser Name Address
Admiral Nurse Sarah Farmer-Wright https://www.dementiauk.org/
get-support/find-an-admiral-
nurse/
Hard Farm, Little Marsh Lane,
Examiner Angela Harcourt
Field Dalling, Holt,
NR25 7LL
Bank Manager, 16 High Street, Holt, NR25
Barclays Bank 6BQ
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## **Name of chief executive or names of senior staff members (Optional information)** 18 ## **Working Committee** ## _**Trustees plus:**_ Lead for Communications, Media Relations and Website – Sue Wharfe Administrator for Poppy Café – Lee Rix ## _**Representatives from:**_ Glaven Caring – Maureen Buckey Clients, Carers and Networking – Helen Banham ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details All disclosed ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** **Signature(s)** David Sidgwick **Full name(s)** Claire Roberts **Position (eg** Chair Treasurer **Secretary, Chair, etc) Date** 17 May 2021 19 ## Holt & District Dementia Support Annual Report 17[th] May 2021 Registered Charity No. 1179793 20 Holt'(￿ Difvtrict Demehtia Stspport BALANCE SHEET AS AT 31 MARCH 2021 31.03.20 31.03.21 GENERAL FUND 11,667 8alance brought forward 15,028.18 3,361 Add.. Exte5s of receipts for the yÈar 69.30 15.097.48 £15.028 £15,097.48 Rep￿sented bv: 1,535 Cash at bank- current account 13.493 deposrt account 1581.70 13,498.76 17.02 Cash in hand 15,097.48 £15,028 £15,097.48 Independent Examiner's Repo I confirm the accounts were presented, ready for examination. In connection with my examination. t)0 matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reache(l. Sigried: Address.. Date: 17104 ILOII Registered charlty number. 1179793 HOLT& D15fRI￿DEmE￿￿ASUPP0RT RECEIPTS AND PAYMENfs ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 2020 2021 RECEIPTS 1.553 Donations at Poppy Café Donations at Poppy PM Home Visiting Serwce donations Gfft Aid Sale of disabled toilet keys Deposit account interest Sundry income Fund rai5in8 674.41 64.60 210.(K) 231.98 835 247 12 6.17 3,452 781 o.¢N) 1.193.16 Ontroff dOnat￿n5. Legacy from Dr. Pearce Personal donations East of England CO-OP High Kelling Social Club Fairfax & Favor Brits Charity Cricket 500.00 647.48 320 5(Kl 411 1,890 2W 3,321 O.¢XJ 1,147.48 Donations in memory ofr. GW Townley Jill Deacon Irene Rowley Brenda Sowter Alan Ward Ken Gledhill Mrs PB Sweet Tony Gibson David Banham Bill Elliott Josie Grand 61.C IS5.￿) 5CM).00 140.00 135 520 70 495 475 469 2,646 856.00 9,419 Balances carried forward 3,196.64 HOLT & DISTRICT DEMENTIA SUPPORT RECEIWfS AND PAYMENTS ACCOUNT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 2020 2021 9,419 Balances brought forward 3,196.64 PAYMErirs Poppy Café expenditure Meeting room hire Refreshments Materials Volunteers, mileage & parking 1.585 474 167 105 756.¢Y) 21x1.31 66.90 147.60 1.170.81 2,331 Poppy PM expenoiture Meeting room hire Refreshments Volunteers, mileage & parking 131.25 22.04 159.29 Home Visiting Service expenditure Volunteers. mileage Receipts pads 924 114 399.45 1,038 399.45 General expendrtu Covid costs lincl. PPEI Websrte costs Insurance General mileage Stamps. stationery. printer ink and paper DBS checks Gtft5 Meeting costs lincl. room hire) Volunteers, refreshments Fund raising expenditure Gift aid envelopes Leaflets & posters Volunteers. party Display board Disabled toilet keys Sundry expenses 31XJ.05 270.00 291.74 85.23 194.76 36. 98.84 114.93 6.24 1.020 257 130 123 120 iio 189 li 108 113 434 31 17 2,689 0.00 1,397.79 3.127.34 £3,361 Excess of fte￿ipts £69.30