Trustees’ Annual & Finance Report 2023/2024 **Period from 1[st] July 2023 to 30th June 2024** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## Table of Contents _**Overview ........................................................................................................................... 3 Objectives and Activities .................................................................................................... 4 Achievements and Performance ......................................................................................... 5 Financial Review ................................................................................................................ 5 Structure, Governance and Management ........................................................................... 5 Reference and Administrative details ................................................................................. 6 Declarations ...................................................................................................................... 7 Appendix A: Activities, Services and Projects delivered ....................................................... 8 Appendix B: Application for Future Steps Award .............................................................. 11 Appendix C: Application for Future Steps Programme ...................................................... 13 Appendix D: Trustees’ Financial Report 2023/2024 .......................................................... 15**_ Page **2** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## **Overview** The William Mills Centre and Youth Hub has been open since March 1[st] 2022 and has continued to increase activity and community engagement. It continues to be used by up to 50 young people on Tuesday to Thursday evenings. The feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons and weekend evenings, for delivery of our Programmes and fundraising activity. Our main fundraiser for the year was a quiz night. We also received regular donations from supporters and a grant from Bewdley Town Council of £1000 to extend our School Holiday Brunch Club provision. We made three awards during the year. - We supported installation of a defibrillator for the benefit of a primary school and football club, who use the school for training and matches. - We supported two young people on school trips abroad that staff felt they would really benefit from, but families could not afford. We had amazing feedback from both these young people on the impact of the events. Our awards were all at least double well above the set £250 limit and we are finding that we do need to extend that figure as costs of all the services and equipment we have previously supported has risen significantly. This will be discussed at our AGM. We also need to discuss at the AGM, how the William Mills Centre may be supported after the 5-year lottery funding has expired. Our aims for the year were: 1. To extend sessions and delivery within The William Mills Centre 2. To increase our activity across the community 3. To reinstate The WMF Future Steps Programme. We achieved **objective 1** . **Objective 2** was achieved. We achieved **objective 3.** Our volunteers have continued to show wonderful support in undertaking individual events and increasing donations. In addition, we have kept our running costs as low as last year’s levels. Expenditure has increased this year, as we decided to support Brunch Club through every holiday period. In addition, the Future Steps Programme was delivered for 11 Page **3** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 young people, with amazing outcomes, but at a cost. Every activity provided had increased significantly in cost since last delivered before COVID. As this expenditure crosses two financial years, we will report on the cost per young person in the next report. However, the WMF still ends the year in a healthy financial position for a charity of our size and longevity, and confident that we will remain resilient and able to operate in the years ahead. Please refer to _Appendix D: Trustees’ Financial Report 2023/2024_ ## **Objectives and Activities** |**Statement**|**SORP1**
**reference**|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_To advance in life and help young people_
_who are socially, physically or_
_economically disadvantaged in_
_Worcestershire through the provision of_
_awards to support activities which develop_
_their skills, capacities and capabilities to_
_enable them to participate in society as_
_mature and responsible individuals_| |Summary of the main
activities in relation to those
purposes for the public
benefit.|Para 1.17 and
1.19|Refer toAppendix Abelow for details| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_The objective of the charity, as set out in_
_as it’s purpose above, was finalised upon_
_advice from the Charity Commission_.| |Policy on grant making|Para 1.38|Refer to Appendix B: Application for
Future Steps Award below
Refer to Appendix C: Application for
Future Steps Programme below| |Contribution made by
volunteers|Para 1.38|_Our Board and trustees are volunteers_
_who have contributed all year to attend_
_meetings, approve awards and deliver_
_programmes and events._| > 1 The Charity Commission SORP is its Statement of Recommended Practice, to which this Annual Report complies. Page **4** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## **Achievements and Performance** |**Statement**|**SORP**
**reference**|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Refer to Appendix A: Activities, Services
and Projects delivered| ## **Financial Review** |**Financial Review**||| |---|---|---| |**Statement**|**SORP**
**reference**|| |Review of the charity’s
financial position at the end
of theperiod.|Para 1.21|Refer to Appendix D: Trustees’ Financial
Report 2023/2024.Appendix D: Trustees’
Financial Report 2023/202| |Amount of reserves held|Para 1.22|Refer to Appendix D: Trustees’ Financial
Report 2023/2024.Appendix D: Trustees’
Financial Report 2023/202| |Details of fund materially in
deficit|Para 1.24|_None_| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|_None_| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|_The majority of funds in 2023/2024 were_
_from donations. In terms of fundraising:_
•
_Quiz night_| |A description of the principal
risks facing the charity|Para 1.46|•
_Poor uptake by local secondary_
_schools of services and funds offered._
•
_Lack of volunteers as time moves on._
_Current volunteers already work very_
_hard to manage current level of fund_
_raising._
•
_Less energy and desire to donate as_
_all charities compete for donations_
_and time passes since William died._| ## **Structure, Governance and Management** Page **5** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 |**Statement**|**SORP**
**reference**|| |---|---|---| |Type of governing
document|Para 1.25|_Charitable Constitution_| |How is the charity
constituted?|Para 1.25|_Charitable Incorporated Organisation_| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|_The charity has a chair, a treasurer, a_
_secretary and 5 trustees._
_It works with the Bewdley School & Sixth_
_Form Centre to identify young people for_
_awards and the programme._
_It also is supported by and works with the_
_Far Forest Society (reg charity 205210)_
_and Rock Sports Football Club._| ## **Reference and Administrative details** |**Charity Name**|_The William Mills Foundation_| |---|---| |**Other names the charity**
**uses**|_None_| |**Registered charity number**|_1179790_| |**Charity’s principal address**|_11 Newland Road, Droitwich. WR9 7AF_| ## **Names of the charity trustees who manage the charity** |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for the whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |1. Gould, Gabriella|Trustee|N/A|N/A| |2. Bilal Ibrahim|Trustee|N/A|N/A| |3. Mills, Elizabeth|Secretary|N/A|N/A| |4. Thom, Alex|Treasurer|N/A|N/A| |5. Tillett, Jack|Trustee|N/A|N/A| |6. Willis, Victoria|Chair to the Trustees|N/A|N/A| |7. Hinton, Bethany|Trustee|N/A|N/A| |8. Simmonds,
Andrew|Trustee|N/A|N/A| ## **Corporate Trustees – names of the directors at the date the report was approved** |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for the whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |None|||| ## **Name of trustees holding title to property belonging to the charity** Page **6** of **18** ## Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for the whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |None|||| ## **Funds held as custodian trustees on behalf of others** **Description of the assets held in this** None **capacity Name and objects of the charity on whose behalf the assets are held and** N/A **how this fall within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the** N/A **charity’s own assets** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:** **Signature: …………………………………………………….** **Full name: …** Victoria Willis……………………………….. **Position: ……** Chair to the Trustees……………………… **Date:** ………14/04/25…………………………………….. Page **7** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## **Appendix A: Activities, Services and Projects delivered** **Future Steps Awards** are made to individual young people. These awards are made upon recommendation for young people who have potential shown in relation to a particular skill or life skill, but something within their life presents a barrier to their development or achievement. Generally, these awards are up to £250. We have made three awards, relevant to this annual report since July 2023. Each young person awarded has some barrier or difficulty. Some of these are physical, some emotional and some practical. They may be caused by illness, disability, family breakdown or bereavement, for example. We use the knowledge and expertise of school staff to nominate young people for our awards. We evaluate the effectiveness of our awards by asking the young people what they think they will achieve and why this will help them in their future life. We then set timelines for this feedback. The young people are then also seen and spoken to at some point during their award pathway by trustees from The WMF to assess progress towards these goals. - We supported installation of a defibrillator for the benefit of a primary school and football club, who use the school for training and matches. - We supported two young people on school trips abroad that staff felt they would really benefit from, but families could not afford. We had amazing feedback from both these young people on the impact of the events. We can share more details pf the awards but would need to redact some details and ensure confidentiality. If you require more details, please approach the Secretary and we can consider appropriate disclosure if required. The **Future Steps Programme** operated with tremendous success between January and July 2024. We invited 11 young people onto the programme. They undertook the below developmental sessions: **Family Induction** : Friday 23 February 2024 **.** At the Youth Hub/Will Mills Centre. **Launch Date** : Tuesday 5th March 2024. After school to 4.30pm. At the Youth Hub/Will Mills Centre. **Circus Skills** : Monday 18th March 2024. 2.30 to 4.30pm. At the Youth Hub/Will Mills Centre. **High Adventure Day** : Saturday 20th April 2024. Frank Chapman Centre, Park End, Bewdley, DY12 2TY. **Debate Mate** : Wednesday 24th April 2024. 9.45am to 3pm. Go to school registration & then to the Youth Hub for 9.45am. Day. **Mosaic Art:** Monday 10 June 2024. At the Youth Hub/Will Mills Centre. **Wall/Graffiti Art** : Wednesday 12 June 2024. At the Youth Hub/Will Mills Centre. Page **8** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## **Mental Health & Wellbeing** **Theatre visit** : Friday 28 June 2024. Birmingham Reparatory Theatre. Back stage visit & Rush production. _“Join us for this incredible narrated musical journey as we tell the story of the Windrush Generation and Reggae and hear how this music took the world by storm.”_ **Activity Weekend** : Friday 5th to Sunday 7th July 2024. PGL site in Tregoyd Park, Brecon Beacons. **Awards Evening** : Monday 15th 2024. At the Youth Hub/Will Mills Centre. ## **The Will Mills Centre:** We have extended delivery of the **Holiday Brunch Club** considerably during this financial year. Having piloted this coming out of COVID and as a result of the energy crisis, the Foundation trustees made a decision to try and support running of Brunch Club every school holiday, except Christmas, when uptake has been minimal. Brunch Club has up to 40 attendees every day. It is free of charge and provides structured and themed activities, breakfast/brunch and support across the Kidderminster and Bewdley communities. Uptake increases each holiday to the point where we have had to employ extra staff to support numbers. Parents and carers (which are increasingly grand-parents and older carers) express their reliance and gratitude for the provision. We trialled doing Brunch Club for older teenagers, including specific sessions for young carers and LGBTQIA+ groups, but this had no uptake. The centre has been open as a youth hub since March 1[st ] 2022 and is used by up to 50 young people on Tuesday to Thursday evenings. Feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons, for delivery of our Programmes. We have received the below feedback from the Lottery Panel: “ _Thanks for the report, we really did enjoy reading about the last 12 months. It’s great to see the progress made, especially the fact that the children and young people really seemed to have taken ownership of the direction of the centre – its great that you gave them the opportunity to do so and it seems to be going from strength to strength. It’s particularly positive to see how members of other communities, i.e. BAME, LGBTQ+ and SEN are attending._ _The different events and sessions being held, together with the links to other organisations and agencies is also great to see, plus the fact that the centre is open outside of term time as well. We loved seeing that The William Mills Foundation programme ran again and that they running holiday activities and using the centre too._ Page **9** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 _The appointment of the Youth Hub Manager seems a very positive step, especially with their background and experience, which can only help the centre moving forwards._ _We would like to congratulate you both on the joint funding for the community youth garden as well._ _It seems like the future of the centre is a positive one and we look forward to hearing more over the next year. We may ask if members can visit such a successful project._ _Please pass on our thanks to everyone involved – keep up the great work.”_ In relation to the youth work within the centre, the WMF is still represented at the Wyre Forest District Schools and Police Panel and the Wyre Forest Suicide Prevention Schools Panel. Page **10** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## **Appendix B: Application for Future Steps Award** Page **11** of **18** Trustees, Annual Report 202314 The William Mills Foundation Foundation Registered Charity No. 1179790 The William Mills Foundation Application for a Future Steps Award R¢$4itWO¢ ¢h¥tyNo 11787 Schooll (Wi9abOn.' Contact No. u emal meet 81 crteria to Q￿rty￿)raTh ￿8rd. Crfterf4 Youno oeorle%*ho are $￿ir￿10 r￿th￿r tential partoJkrfy those %•therEINs rr￿ be e to eYrKTrbonal thallervjes ThtssÉ né8d a hol Th￿ nèÈd a ith guthrtsand ment TFK)se Chi￿ren *tK)find nw) stre8m*wn thalknqe Famaies v*V>qenWr￿y((yJ￿J not afvd batt￿S ta roach th8Yful t￿fid&r￿ ana lrfèthan(*i 11-18 yèarsdd Jrrylefjno ihr6 YI N Q1." Awmd *pwo¥•d.. 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CrKerLI chihltsn*tho a chikJren*thofb)J stream a thallenae Fsfflilios who c(xld Ild confidénL* thIL% lrfe 11-18￿atsdd I thè nèxt 12 Thq wiiam MIL* rnay a* rt*ats)ut Page 14of18 ## Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 **Appendix D: Trustees’ Financial Report 2023/2024** ## Quarterly Summary Income and Expenditure 2022/2023 summary included for comparison purposes only. **Period from 1[st] July 2023 to 30[th] June 2024** Page **15** of **18** Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## **William Mills Foundation** ## **Summary 2023/24** ||**Q1**|**Q2**|**Q3**|**Q4**|**Total**| |---|---|---|---|---|---| |**Opening Cash Balance**|**26,059**|**23,876**|**22,971**|**20,637**|| |**Income**|||||| |Amazon Smile|||||-| |DD Donations|356|337|327|312|1,333| |Donations||250|||250| |Football '23|492||||492| |Grants|1,000||||1,000| |Misc|||||-| |Quiz '24||||1,036|1,036| |**Total Income**|**1,848**|**587**|**327**|**1,348**|**4,111**| |**Expenditure**|||||| |Awards|(1,025)|(22)||(600)|(1,647)| |Brunch Club|(2,000)|(1,200)|(1,520)|(500)|(5,220)| |Circus Skills|(870)|(230)|||(1,100)| |Football '23|||||-| |Insurance|(29)|(29)|(29)|(20)|(108)| |Mind Balance|||||-| |Misc|||||-| |Programme '24|||(682)|(2,474)|(3,156)| |Savings|||||-| |Website|(11)|(11)|(30)|(299)|(350)| |WMF Centre|(96)||(400)||(496)| |**Total Expenditure**|**(4,031)**|**(1,492)**|**(2,661)**|**(3,893)**|**(12,077)**| |**Closing Cash Balance**|**23,876**|**22,971**|**20,637**|**18,093**|| |**Closing Balance per STM**|**23,876**|**22,971**|**20,637**|**18,093**|| |**Difference**|-|-|-|-|| |**HTB 1yr Fixed Bond**|35,550|35,550|35,550|36,859|| |**Total Funds**|**59,426**|**58,521**|**56,187**|**54,951**|| AJT 14/04/2025 Page **16** of **18** Trustees, Annual Report 202314 The William Mills Foundation Foundation Registered Charity No. 1179790 Summ Total OpÈrAr*Cash Balaht IS￿32 19J66 23.n5 2VJ17 Ineob Amaion Smile 7,315 DD Donatwjns DM- Ultra Marath DonatvJn5 Fty)tball'22 F￿tb￿lI,23 Gdf'13 GullNer Mt B￿nC KP- London Marathon Misc Quiz'23 356 1.426 1.157 J.157 249 937 1.342 1.472 1.470 750 L342 1.472 IA70 750 875 875 Totsl Income 46ts ts.175 L114 43S3 19.gS8 Eyndlturn Awards Ball'22 artus S￿11$ F￿tb￿lI,22 F￿1￿11,23 Gdf'23 11,rx171 12751 110321 15.n61 15.7361 13291 19471 11271 19471 1311 Insurance Miryj Batsnce Misc Quii'23 Savings Website WMF Centre 1321 1321 11741 11741 1431 12541 I3￿} Totsl E¥pendI￿re 10221 IWO) 19.7311 awlwcash Oalanre 19366 2ins 24J117 2W9 8alanre perSTM 19366 2ins 24J117 2W9 rrB Flxed Bond 15.(th 35.(XX) 35.(XK 35.550 Totsl Fund5 .n5 S9￿17 6L609 AJT 15A)112024 Page 17 of18 Trustees’ Annual Report 2023/4 The William Mills Foundation Registered Charity No. 1179790 ## **Funds held as custodian trustees on behalf of others** **Description of the assets held in this** Nil **capacity Name and objects of the charity on** N/A **whose behalf the assets are held and how this fall within the custodian charity’s objects Details of arrangements for safe** N/A **custody and segregation of such assets from the charity’s own assets** |**custody and segregation**
**assets from the charity’s**|**of such**
**own assets**|| |---|---|---| |**Statement**|**SORP**
**Reference**|| |**Review of the charity’s**
**financial position at the**
**end of the period.**|Para 1.21|See separate Financial Report issued
by charity treasurer| |**Amount of reserves**
**held**|Para 1.22|Nil| ## **Declarations** **The Treasurer declares that this is an accurate statement of the charity’s financial position, as at bank 30/06/24** **Signed by the charity’s treasurer:** ## **Signature: A. Thom** **Full name:** Alex Thom **Position:** The William Mills Foundation Treasurer ## **Date: 14/04/25** **The Trustees declare that they have approved the treasurers’ report above** **Signed on behalf of the charity’s trustees:** ## **Signature:** **Full name: Victoria Willis** ## **Position: Chair to the Trustees** **Date: 14/04/25** Page **18** of **18**