2023-06-30-accounts

Trustees’ Annual & Finance Report 2022/2023

Period from 1[st] July 2022 to 30th June 2023

Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Table of Contents

Overview...........................................................................................................................3 Objectives and Activities....................................................................................................4 Achievements and Performance.........................................................................................5 Financial Review................................................................................................................5 Structure, Governance and Management...........................................................................5 Reference and Administrative details.................................................................................6 Declarations.......................................................................................................................7 Appendix A: Activities, Services and Projects delivered......................................................8 Appendix B: Application for Future Steps Award..............................................................10 Appendix C: Application for Future Steps Programme......................................................12 Appendix D: Trustees’ Financial Report 2022/2023..........................................................14

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Overview

2022-2023 saw a slow return to a new normality after COVID had disrupted activity across the sector.

The centre has been open as a youth hub since March 1[st] 2022 and has continued to increase activity and community engagement.

It continues to be used by up to 50 young people on Tuesday to Thursday evenings. The feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons, for delivery of our Programmes.

The William Mills Silver Ball was held on Will’s 25[th] Birthday on 22[nd] October 2022 and saw 120 supporters come together. We also hosted a golf tournament at Bewdley Pines Golf Club on May 6th 2023 and held a 5-a-side tournament in conjunction with Rock Sports Football Club on June 17[th] 2023.

Both these events, and the centre launch were supported and attended by our supporters locally, and from across the UK. This included encouraging supporters who had previously not attended and donated to events.

The Foundation was also supported by people who undertook individual challenges to fund raise for the Foundation. These included: Rory & Arran Gulliver summited Mont Blanc – July 2022 Daniel Mills – Running an ultra marathon Katherine Pearson – Running the London Marathon

Our awards made were to support young people with SEND, looked after young people and homeless 16-18 year olds.

Please refer to Appendix D: Trustees’ Financial Report 2022/202 Our aims for the year were:

1. To extend sessions and delivery within The William Mills Centre

2. To increase our activity with young people

3. To reinstate our fundraising events.

We achieved objective 1 .

Objective 2 was achieved.

We achieved objective 3.

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Our volunteers have continued to show wonderful support in undertaking individual events and increasing donations. In addition, we have kept our running costs as low as last year’s levels.

This allows us to end the year in a healthy financial position for a charity of our size and longevity, and confident that we will remain resilient and able to operate in the years ahead and in a post-COVID-19 environment.

Objectives and Activities

Statement	SORP1 reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance in life and help young people who are socially, physically or economically disadvantaged in Worcestershire through the provision of awards to support activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals
Summary of the main activities in relation to those purposes for the public benefit.	Para 1.17 and 1.19	Refer to Appendix A below for details
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The objective of the charity, as set out in as it’s purpose above, was finalised upon advice from the Charity Commission.
Policy on grant making	Para 1.38	Refer to Appendix B: Application for Future Steps Award below Refer to Appendix C: Application for Future Steps Programme below
Contribution made by volunteers	Para 1.38	Our Board and trustees are volunteers who have contributed all year to attend meetings, approve awards and deliver programmes and events. Other volunteers have contributed to fund raising events by personally undertaking:  Golf Tournament  Football Tournament  Ultra Marathon  Mont Blanc Summit  Silver Ball

1 The Charity Commission SORP is its Statement of Recommended Practice, to which this Annual Report complies.

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Achievements and Performance

Statement	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Refer to Appendix A: Activities, Services and Projects delivered

Financial Review

Financial Review
Statement	SORP reference
Review of the charity’s financial position at the end of the period.	Para 1.21	Refer to Appendix D: Trustees’ Financial Report 2022/202
Amount of reserves held	Para 1.22	Refer to Appendix D: Trustees’ Financial Report 2022/202
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The majority of funds in 2022/2023 were from donations. In terms of fundraising:  Golf Tournament  Football Tournament  Ultra Marathon  Mont Blanc Summit
A description of the principal risks facing the charity	Para 1.46	 Poor uptake by local secondary schools of services and funds offered.  Lack of volunteers as time moves on. Current volunteers already work very hard to manage current level of fund raising.  Less energy and desire to donate as all charities compete for donations and time passes since William died.

Structure, Governance and Management

Statement	SORP reference
Type of governing	Para 1.25	Charitable Constitution

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

document
How is the charity constituted?	Para 1.25	Charitable Incorporated Organisation
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity has a chair, a treasurer, a secretary and 4 trustees. It works with the Bewdley School & Sixth Form Centre to identify young people for awards and the programme. It also is supported by and works with the Bewdley Pines Golf Club, Far Forest Society (reg charity 205210) and Rock Sports Football Club.

Reference and Administrative details

Charity Name	The William Mills Foundation
Other names the charity uses	None
Registered charity number	1179790
Charity’s principal address	11 Newland Road, Droitwich. WR9 7AF

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for the whole year	Name of person (or body) entitled to appoint trustee (if any)
1. Gould, Gabriella	Trustee	N/A	N/A
2. Bilal Ibrahim	Trustee	N/A	N/A
3. Mills, Elizabeth	Secretary	N/A	N/A
4. Thom, Alex	Treasurer	N/A	N/A
5. Tillett, Jack	Trustee	N/A	N/A
6. Willis, Victoria	Chair to the Trustees	N/A	N/A
7. Beth Hinton	Trustee	N/A	N/A

Corporate Trustees – names of the directors at the date the report was approved

Trustee Name	Office (if any)	Dates acted if not for the whole year	Name of person (or body) entitled to appoint trustee (if any)
None
Name of trustees holding title to property belonging to the charity
Trustee Name	Office (if any)	Dates acted if not for the whole year	Name of person (or body) entitled to appoint trustee (if

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

any) None Funds held as custodian trustees on behalf of others Description of the assets held in this None capacity Name and objects of the charity on whose behalf the assets are held and N/A how this fall within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the N/A charity’s own assets

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:

Signature: …………………………………………………….

Full name: …Victoria Willis………………………………..

Position: ……Chair to the Trustees………………………

Date: ………01/08/2023……………………………………..

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix A: Activities, Services and Projects delivered

The Mindful Tribe Wyre Forest

The Mindful Tribe page has been up and running since April 1[st] 2020. We have 42 members on the page. They receive a live zoom yoga session every month plus advice on mindful practice. All members can access every session numerous times, as well as on the live session as they are kept posted on the page. We have dip sampled the sessions and they have built wonderfully from beginners to really different styles. The yoga instructor is patient and gives modifications all the way through. The members tend to be shy to engage but are definitely using the resources.

I have sought feedback from the members and received the below comment, notably from parents:

"My daughters & wife have done the sessions together each week - lots of giggles & creaking joints, but they have enjoyed working together! Thank you for this opportunity."

"Hi, my daughter completed the box breathing yoga class to help with anxiety. She has used the method that this class taught several times to help control her worries and to help her stay calm when she has started to panic. It has been super useful and is something I know she will continue to use throughout her life. Thank you x”

We intend keeping this Facebook during COVID-19, so into our next financial year, as we have limited means in which we can actively support young people with face-to-face sessions.

Future Steps Awards are made to individual young people. These awards are made upon recommendation for young people who have potential shown in relation to a particular skill or life skill, but something within their life presents a barrier to their development or achievement. Generally, these awards are up to £250.

We have made four awards, relevant to this annual report since July 2022. The awards made have allowed two young people to attend and compete in National Athletics championships in Manchester.

Each young person awarded has some barrier or difficulty. Some of these are physical, some emotional and some practical. They may be caused by illness, disability, family breakdown or bereavement, for example. We use the knowledge and expertise of school staff to nominate young people for our awards.

We evaluate the effectiveness of our awards by asking the young people what they think they will achieve and why this will help them in their future life. We then set timelines for this feedback. The young people are then also seen and spoken to at some point during their award pathway by trustees from The WMF to assess progress towards these goals.

The Future Steps Programme did not operate in FY2022-2023.

The Will Mills Centre:

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

The centre has been open as a youth hub since March 1[st ] 2022 and is used by up to 50 young people on Tuesday to Thursday evenings. Feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons, for delivery of our Programmes.

In relation to the youth work within the centre, the WMF is still represented at the Wyre Forest District Schools and Police Panel and the Wyre Forest Suicide Prevention Schools Panel.

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix B: Application for Future Steps Award

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Trustees, Annual Report 2022 The William Mills Foundation Thewillm MjlL% Foundation Registered Charity No. 1179790 The William Mills Foundation Application for a Future Steps Award st¢W ¢hgdtyNo. 1179790 Nomlnadnu Alult Sthooll Or9anI9aliJn'. Ccniact No. or emvAI ReL4tm￿Ship to￿￿An1'. Thè WIllLh Mill$ Ftsund$1￿ has bo1(yH (iiw4 $ot tnofit1￿ith0 anbno of awarda." Pleasè Ind￿te th198ppIKrrt m6•ts any of I￿8 tht4ria. Pl9￿ notÈ 8ppli¢ant9 dD Mt ts) meet all to QU￿￿YfOr &n a¥8rd. crfterla Youni pethe who are 5thJwlinq ID reach tthr PDlenbal paiticularfy those wh8re t￿$ may ve to phys￿ orefflobonal thallewes Thtssé Child￿n who n48d a hèl ha Thts$8 who nÈ•d a littl6 guidarth and Coura emenl Tkne children lvhofind rnain stream ￿MiN a Howa Icants rn•èt thL• Familieswho qeDuiny COU￿ not affoFd ￿15 ynil olhetWl8e Younq p8rsan ¥vhD rwd ￿1p tQQV9r(#m batrièrs io rgach thèirfum potsntsi whilgt l￿fid￿t& skilla and1118 chanLS 11-18 ytatsdd PJI Infoffnatson suLvnltted Islrue and acoxale to my knowletr belef al brne of kletiDQ applKalK)D. SIOn￿". Foru80 by Tha bYIIKqm Mllls FOu￿8b0￿ AwaTds 803rd Applun1dpib￿f0i DJrdldernVon.' YI N each qLWtlon in agplkxnts. trom 1 to 5., 5 besl eYthrKe'. 1 beN gornt. ore Q4.. Total". ¥codng a total of 15d ano • s¢woof at1oa$t 3 ¢n oa¢hbhori¢n may ro¢olv¥an Va￿. Approval may gt111 dorwKI tsn th0￿mbOl of 0￿brap￿￿&tKxB and totsl avall$trAè. AvArd *pprtsY•d'. YI Slgnbd.. IAwardB Bovd ChBlrl DatÈ.' Page11 of16

Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix C: Application for Future Steps Programme

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Trustees, Annual Report 2022 The William Mills Foundation Thewillm MjlL% Foundation Registered Charity No. 1179790 The William Mills Foundation Application for a place on the Future Steps Programme R•9lstbTÉd Ch•tty No 1179790 Nomlnng Adult Sclwl I Ctynisabon.. tact Nts tsr 8mail Rdalionshipto Young Porgtsn nominatéd." The Wlllam Mills Fowdation has the belowcriieria 5etfor¥ounA Peop￿ that 5thJld benerrtfromthè Future Steps Fknqramm.. ease iDdicale howlhlsappiitsDI Theebany of kn CdI￿a. pkne note applican15 nBed to tneFI all £rIt￿o to quallfyfDran wr4rd. Crtt4r14 y￿rn0 p6wl&who Strug4linA to r•h potenb81 part1￿18￿¥ ￿$8 VJtre this may bB du8 to physi¢al Dr enthOn￿ thalle￿e5 Thos& ¥vbo need a hel ha Thosgwho neBd a Idtle quldancpand How nomlnatd ¢111 th1# Thosp chiklrèn ¥¥hOfir￿ gtréam lèamiw a thallèngè Families who genuinelycould not afford this per￿ btho need loo¥er￿me b¥neFS to rea¢h their hjll potenb whilst confidonce Skills and life chances 11-18 y8ars old Flease Ilth beluw boxes loconfirm ￿slatementS rnade.. l U￿eTr1and thal. ¥iihinthe next 12 months, The Wllliarn M1115 Foundalbjn mayask meaboui any that hagethm frtsm pLtsni thlg Y￿nN ()thè Fuknrè st￿ PrOOfah I hav• Ilnkor rdation8hIp￿th any oftrthièi8B8of Th• Wlll8m KI11￿ F(￿r Al informdtknn Submittèd 18 knjo 8(Jmt8 tomy bèkfatthè tirne of corrdetno this a￿￿t￿n. Foru6e by The WH￿3m mil￿ Foundalion PTOArnmmè BoaTd eAgAè torcon5Jeralcn.' Yl N ace on Proryamrn• approv•d.' YI &unod". (Avotos 8¢aTé t￿￿) Dato" Page13of16

Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix D: Trustees’ Financial Report 2022/2023

Quarterly Summary Income and Expenditure

2021/2022 summary included for comparison purposes only.

Period from 1[st] July 2022 to 30[th] June 2023

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Trustees, Annual Report 2022 The William Mills Foundation Thewillm MjlL% Foundation Registered Charity No. 1179790 Wlaffl Mills Fow oi Totsl 45.IAS 446S2 416 13 8al'22 elide DO DonatiEffj5 1.1 1.1 720 1.421 720 356 703 17Sg 1759 Llls L419 F￿tb￿l,I2 F(Kd L419 37 9.514 IIM74 Award5 Bal'22 Circ￿ Sklls F￿th￿l,)9 FfyJthall'22 Gdl DJY Insuran Igyj 15 L595 LW> 12 410 32 350 32 176 Mind ￿3￿C 37 37 as.(w ￿(￿¥) 281 Wet6*e 55 36 479 479 497 45,IA5 4•A52 45.185 ,6SI MJ66 ISW2 HT• I￿$1￿1￿ 4XJA5 50J12 Arrwb712011

Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Description of the assets held in this capacity	Nil	Nil
Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects		N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets		N/A
Statement	SORP Reference
Review of the charity’s financial position at the end of the period.	Para 1.21		See separate Financial Report issued by charity treasurer
Amount of reserves held	Para 1.22		Nil

Declarations

The Treasurer declares that this is an accurate statement of the charity’s financial position, as at bank 15/01/24

Signed by the charity’s treasurer:

Signature: A. Thom

Full name: Alex Thom

Position: The William Mills Foundation Treasurer

Date: 15/01/24

The Trustees declare that they have approved the treasurers’ report above

Signed on behalf of the charity’s trustees:

Signature:

Full name: Victoria Willis

Position: Chair to the Trustees

Date: 15/01/24

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