2024-10-31-accounts - Mayfield Cricket Club

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Mayfield Cricket Club

Trustees' report and unaudited financial statements

For the year ended 31 October 2024

Company Number CE015030 Registered Charity Number 1179774

Mayfield Cricket Club

Report and financial statements for the period ended 31 October 2024

Contents

Page:

2 Trustees’ report
5 Independent examiner’s report
6 Income & Expenditure Report
7 Balance Sheet
8 Notes forming part of the financial statements

Trustees

Carl Shankland (Chairman) Bryan Blundell (President) Martin Johnston Andrew Parker

Registered address

Wellbrook Ground, Wellbrook Hill, Mayfield TN20 6EA

Registered Charity Number

1179774

Company Number

CE015030

Independent examiner

Murray Legg FCA

Report of the trustees for the period ended 31 October 2024

Mayfield Cricket Club

The trustees present their report for the year ended 31 October 2024.

Objectives and activities

Mayfield Cricket Club is a registered charity and cricket club running a number of youth and adult cricket teams at all ability levels for both males and females and has in excess of 100 members. Its main charitable purpose is to provide cricket facilities for people living in the Mayfield area of East Sussex. Through its wholly owned subsidiary, Wellbrook Social Club Limited, it also offers its venue for community events.

The main objective of the charity is the promotion of community participation in healthy recreation by the provision of facilities for playing cricket. Other objectives include the improvement of playing facilities for all members and the continuing development of colts and women’s cricket.

Management and governance arrangements

The charity is managed by a Board of trustees in accordance with the constitution last amended on 23 February 2018. The trustees have complied with their duty to have due regard to the guidance on public benefit published by the charity commission in exercising their powers or duties. The constitution requires a minimum of three trustees with a maximum of twelve. The following trustee changes were approved by the members at the Annual General Meeting on 15th November 2024:

Carl Shankland stepped down and was unanimously re-elected as trustee and Chairman.

Achievements and performance

The 2024 playing season proved to be very challenging for the club. A number of players left the club to play elsewhere and certain London based players decided against making the long journey to Mayfield. Whilst the 1[st] X1 managed to achieve a reasonable result in Div2 coming in 6[th] out of 10, both the 2[nd] XI and the 3rd XI finished bottom of their respective divisions, Div 4 and Div7 respectively. It was worse for the 4[th] XI who were forced to fold during the season as it became impossible to put out a team every week. Mayfield will now run only 3 teams on a Saturday.

Unfortunately, the Colts section had similar struggles to the adult section. A number of Colts moved to other clubs and left the section very depleted. In addition the coaching team did not deliver the quality of coaching expected at Mayfield and this resulted in further depletion and ultimately our inability to put out any teams in the Colts leagues. Sorting out this vital part of the club is the highest priority for the club. Our first step was to initiate Winter coaching for colts provided by Skillz and subsidised by the club. This was not as well supported as hoped. It is our intention to reengage, develop and retain emerging talent from Mayfield and the surrounding areas. Early season coaching numbers have been encouraging in 2025.

Mayfield Cricket Club Report of the trustees for the period ended 31 October 2024

Financial review

The aim of the trustees is to ensure that the charity’s operating costs and donations made are covered by income and to continue to generate funds that can be invested in future projects and development of the club’s facilities.

Income

Overall income saw a 10% decline over 2023 to the lowest level since 2020:

Membership income (subscriptions and match fees) fell dramatically with the exodus of both adult and colts players.
Grants and donations increased with significant individual donations and a number of gift aid claims. The contribution from WSCL dropped significantly reflecting the lower numbers of parents attending colts evenings and the collapse of the sociable 4th XI team .
• Club sponsorship and ground advertising declined.

Expenditure

Total expenditure declined significantly:

High tariffs for gas & electricity had a significant impact as predicted but new terms have been negotiated and will result in significant savings in the coming year.
Coaching costs reduced to previous years levels as coaching quality dropped.
Ground maintenance spending was maintained at last years levels
With the significant levels of rain, lower water consumption (and cost) was required to irrigate the outfield.
Repairs & servicing of ground equipment increased again.

Balance Sheet and Cash Flow

Expenditure once again has exceeded income for the year but the deficit reduced over the previous year. There was a full year of repayments on the bounce-back loan.

Mayfield Cricket Club Report of the trustees for

the period ended 31 October 2024

Reserves policy

The trustees maintain cash balances sufficient to ensure that cash flows are covered for a rolling 12 month period. The closing cash balance is £3,728 (2023: £1,677). The trustees ensure that the reserves are used for projects in line with the charity’s objectives.

Trustees

The trustees during the year and to the date of approval of the financial statements were:

Carl Shankland (Chairman) Bryan Blundell Martin Johnston Andrew Parker

Independent Examiner

Murray Legg F.C.A. was re-appointed as the charity’s independent examiner during the year and has expressed his willingness to continue in that capacity.

Approval for and on behalf of the trustees:

Carl Shankland Date: 10 June 2025

Mayfield Cricket Club

Independent examiner's report to the members of Mayfield Cricket Club (“the Club”)

I report on the accounts of the Club for the year ended 31 October 2024. The accounts comprise the attached Statement of accounting policies, Income & Expenditure Report and Balance Sheet.

Respective responsibilities of Club officers and examiner

The Club’s officers are responsible for the preparation of the accounts. The Club’s constitution stipulates that an independent examination is needed.

It is my responsibility:

to examine the accounts of the Club;
to confirm to the members that the accounts are, in all material respects, in accordance with the accounting records; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination includes a review of the accounting records kept by the Club and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Club’s officers concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep proper accounting records; and
to prepare accounts which accord with the accounting records

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Murray Legg F.C.A. Date: 10 June 2025

Income & Expenditure Report for the year ended 31 October 2024

Mayfield Cricket Club

Note Income Grants and donations Fund raising events and Sponsorship Membership fees and other Member Income Total income Expenditure Ground preparation Equipment Cricket expenses Coaching costs and winter nets Facility costs Bank charges Insurance Interest expense Total expenditure Net expenditure Depreciation 2 Net deficit for the period	2024 2023 £ £ 27,722 24,905 2,455 5,410 13,321 18,129
	43,498 48,444 (4,808) (5,518) (6,194) (3,276) (5,311) (9,828) (4,780) (12,270) (20,650) (18,990) (1,070) (1,400) (2,503) (2,265) (176) (250)
	(45,493) (53,798) (1,995) (5,353) (12,749) (19,472)
	(14,744) (24,825)

The notes on pages 8 to 12 form part of these financial statements.

Mayfield Cricket Club

Balance Sheet

as at 31 October 2024

2024 £ 428,812 100	2024 £ 428,912 10,491 (34,597)	2023 £ 441,504 100	2023 £ 441,604 11,964 (31,000)
6,763 3,728		10,287 1,677
(32,311) (2,286)		(28,120) (2,880)
(5,196) (51,756)		(8,214) (51,756)
	(24,106) (56,952)		(19,036) (59,970)

	347,854		362,598

	347,854		362,598

Carl Shankland Trustee Date: 10 June 2025

The notes on pages 8 to 12 form part of these financial statements.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2024

1. Statement of accounting policies

The financial statements of the charitable incorporated organisation, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ’Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)(Effective 1 January 2015)’, Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2015)’, Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Basis of preparation

The financial statements have been prepared on a going concern basis. The trustees have reviewed and considered relevant information at the date of releasing this report, including cash flows since the balance sheet date and expected for the remainder of the financial year in making their assessment.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the charitable objectives of the club. Restricted funds are subject to restrictions on their expenditure imposed by the donor or at the discretion of the trustees.

Income and expenditure recognition

Income and expenditure is generally recognised in the Club’s books on an accruals basis. The following items are recognised on a cash received basis:

donations;
gift aid on donations;

Taxation

As a Registered Charity, the Club benefits from certain tax exemptions regarding its charitable activities including that which relates to Corporation Tax on profits. No provision for Corporation Tax is made.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2024

Investments

Investments are recognised at cost net of any provision for impairment.

Depreciation

Depreciation is charged on the following fixed assets, starting on the date the relevant asset came into use, at the following rates:

Cricket Ground 0%;
Buildings – at a straight-line rate of 2% p.a.;
Cricket equipment - at straight-line rates between 12.5% and 25% p.a.
All other fixed assets – at a straight-line rate of 12.5% p.a.

Expenditure on the potential new ground project is underwritten and funded by 2 members of the club on the basis that the club will repay the funding received if and only if surplus funds are generated from the project. It is therefore not depreciated.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2024

2. Fixed Assets – cricket facilities

COST 01 November 2023 additions disposals 31 October 2024 DEPRECIATION 01 November 2023 charge for the period 31 October 2024 NET BOOK VALUE 31 October 2024 01 November 2023	Cricket Cricket Ground Buildings Equipment Other Total £ £ £ £ £ 91,099 434,968 157,213 3,020 686,300 0 0 57 0 57
	91,099 434,968 157,270 3,020 686,357 0 0 0 0 0
	91,099 434,968 157,270 3,020 686,357
	0 (92,266) (149,647) (2,883) (244,796) 0 (8,699) (4,050) 0 (12,749)
	0 (100,965) (153,696) (2,883) (257,545)
	91,099 334,002 3,574 137 428,812 91,099 342,702 7,567 137 441,504

Depreciation is charged in accordance with the accounting policy detailed in Note 1.

Cricket Ground includes £27,405 of expenditure in respect of a new cricket ground project, which may or may not proceed to completion. This expenditure is funded by interest-free loans included in, and subject to the terms disclosed in, note 6 (b) below.

3. Fixed Asset investment

01 November 2023 Investment in Wellbrook Social Club Limited 31 October 2024	£ 100 -
	100

The investment represents 100% of the equity share capital of Wellbrook Social Club Limited, which operates bar and catering facilities at the Wellbrook Ground and is a company incorporated in England and Wales.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2024

Debtors : amounts falling due within one year

Amount due from subsidiary undertaking Other debtors & prepayments	2024 2023 £ £ 4,257 6,254 2,506 4,033
	6,763 10,287

5. Creditors : amounts falling due within one year

Trade creditors Accrued costs Other creditors	2024 2023 £ £ 1,056 1,019 2,286 3,790 31,255 26,191
	34,597 31,000

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2024

Long-term liabilities : amounts falling due after more than one year

Bank loan (note a. below) Interest-free loans from related parties (note b. below)	2024 2023 £ £ 5,196 8,214 51,756 51,756
	56,952 59,970

Notes

a. Bounce-back loan: the £15,000 loan from NatWest bank was drawn in June 2020 in order to safeguard the club’s solvency during the Covid pandemic. It is guaranteed by H.M. Government. It was interest and repayment free for the first 12 months. It is now being repaid by 60 monthly instalments of £266.21, which started on 3 July 2021.
b. Other loans: these are interest-free loans. Repayment of these loans is contingent upon sufficient funds being available from successful completion of the new ground project. If the project does not proceed or does not provide sufficient capital, the loans will be waived by the lenders.

7. Trustees’ Remuneration

No trustee received any remuneration in respect of their services during the period.