2022-10-31-accounts - Mayfield Cricket Club

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Mayfield Cricket Club

Trustees' report and unaudited financial statements

For the year ended 31 October 2022

Company Number CE015030 Registered Charity Number 1179774

Mayfield Cricket Club

Report and financial statements for the period ended 31 October 2022

Contents

Page:

2 Trustees’ report
5 Independent examiner’s report
6 Income & Expenditure Report
7 Balance Sheet
8 Notes forming part of the financial statements

Trustees

Andrew Watson(Chairman) Bryan Blundell (President) Martin Johnston Carl Shankland Andrew Parker

Registered address

Wellbrook Ground, Wellbrook Hill, Mayfield TN20 6EA

Registered Charity Number

1179774

Company Number

CE015030

Independent examiner

Murray Legg FCA

Mayfield Cricket Club

Report of the trustees for

the period ended 31 October 2022

The trustees present their report for the year ended 31 October 2022.

Objectives and activities

Mayfield Cricket Club is a registered charity and cricket club running a number of youth and adult cricket teams at all ability levels for both males and females and has in excess of 100 members. Its main charitable purpose is to provide cricket facilities for people living in the Mayfield area of East Sussex. Through its wholly owned subsidiary, Wellbrook Social Club Limited, it also offers its venue for community events.

The main objective of the charity is the promotion of community participation in healthy recreation by the provision of facilities for playing cricket. Other objectives include the improvement of playing facilities for all members and the continuing development of colts and women’s cricket.

Management and governance arrangements

The charity is managed by a Board of trustees in accordance with the constitution last amended on 23 February 2018. The trustees have complied with their duty to have due regard to the guidance on public benefit published by the charity commission in exercising their powers or duties. The constitution requires a minimum of three trustees with a maximum of twelve. The following trustee changes were approved by the members at the Annual General Meeting on 23 February 2023:

Douglas Shankland resigned as a trustee; Carl Shankland was elected as a trustee;

Martin Johnston and Andrew Parker stepped down and were re-elected as trustees.

Achievements and performance

It was a good year on and off the cricket pitch. Our first eleven gained promotion to the Sussex Premier League, the highest level of club cricket available to us. The other three senior Saturday teams maintained their league positions with relative comfort. Our young Sunday team in the National Village Cup again won through to the National Rounds.

The club hosted several meetings of the local Ukrainian Families group and assisted with housing some families.

We have continued to engage proactively and creatively with the Colts membership and some of the older and most talented colts are now stepping up into adult cricket.

Mayfield Cricket Club

Report of the trustees for the period ended 31 October 2022

Financial review

The aim of the trustees is to ensure that the charity’s operating costs and donations made are covered by income and to continue to generate funds that can be invested in future projects and development of the club’s facilities.

Income

Many areas of normal income have been flat or slightly reduced:

Membership income (subscriptions and match fees) fell slightly short of the previous year;
Donations remained low compared to previous years; a gift aid claim was made in the period, which partly compensated for the low level of donations;
On the other hand, the donation of Wellbrook Social Club Limited’s increased profit again reflected the professionalism and dedication of those involved and was well up on the previous, Covid affected, year.

No Covid-19 support grants were received.

Expenditure

Total expenditure was significantly up, returning to pre-Covid levels:

Ground maintenance spending continues to reflect the investment made in improving the Five Ashes ground as well as the cost of maintaining Wellbrook at a high level during testing weather conditions;
The hot summer also required very high water consumption (and cost) to irrigate the outfield;
Repairs & servicing of ground equipment were substantially increased;
The new high tariffs for gas in particular had a significant impact and will continue to do so at least in the next year or two.

Balance Sheet and cash flow

Cash flow has again been quite healthy. £20k of the “debtors” figure is represented by cash in Wellbrook Social Club Limited, which will be paid up to the club when the tax return and statutory filings for Wellbrook Social Club Limited are complete. Further ball-stop fencing was acquired at a cost of £4.5k and a mobile cricket practice cage and netting cost £1.9k. There was a full year of repayments on the bounce-back loan after the payment holiday during Covid.

Martin Johnston is retiring as treasurer at this AGM but has agreed to stay on as a trustee for a year.

Mayfield Cricket Club

Report of the trustees for the period ended 31 October 2022

Reserves policy

The trustees maintain cash balances sufficient to ensure that cash flows are covered for a rolling 12 month period. The closing cash balance is £9,393 (2021: £16,248). The trustees expect the reserves to be used for future capital expenditure and other projects in line with the charity’s objectives.

Trustees

The trustees during the year and to the date of approval of the financial statements were:

Andrew Watson(Chairman)–appointed 18 February 2022 James Chaplin (Chairman) – resigned 18 February 2022 Bryan Blundell (President) Martin Johnston Douglas Shankland – resigned 23 February 2023 Andrew Parker Carl Shankland – appointed 23 February 2023

Independent Examiner

Murray Legg F.C.A. was re-appointed as the charity’s independent examiner during the year and has expressed his willingness to continue in that capacity.

Approval for and on behalf of the trustees

Martin Johnston

Date: 25 August 2023

Mayfield Cricket Club

Independent examiner's report to the members of Mayfield Cricket Club (“the Club”)

I report on the accounts of the Club for the year ended 31 October 2022. The accounts comprise the attached Statement of accounting policies, Income & Expenditure Report and Balance Sheet.

Respective responsibilities of Club officers and examiner

The Club’s officers are responsible for the preparation of the accounts. The Club’s constitution stipulates that an independent examination is needed.

It is my responsibility:

to examine the accounts of the Club;
to confirm to the members that the accounts are, in all material respects, in accordance with the accounting records; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination includes a review of the accounting records kept by the Club and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Club’s officers concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep proper accounting records; and
to prepare accounts which accord with the accounting records

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Murray Legg F.C.A. Date: 25 August 2023

Income & Expenditure Report for the year ended 31 October 2022

Mayfield Cricket Club

Note Income Grants and donations Fund raising events and Sponsorship Membership fees and other Member Income Total income Expenditure Ground preparation Equipment League fees and match expenses Coaching costs and winter nets Facility costs Bank charges Insurance Interest expense Total expenditure Net income / (expenditure) Depreciation 2 Net income / (deficit) for the period	2022 2021 £ £ 28,135 34,486 98 791 15,920 17,510
	44,153 52,787 (12,995) (12,809) (7,612) (3,612) (3,012) (3,149) (3,824) (4,048) (13,836) (6,634) (1,467) (1,050) (2,318) (3,317) (322) (96)
	(45,386) (34,716) (1,233) 18,071 (14,410) (14,466)
	(15,643) 3,605

The notes on pages 8 to 12 form part of these financial statements.

Mayfield Cricket Club

Balance Sheet

as at 31 October 2022

2022 £ 450,947 100	2022 £ 451,047 31,102 (31,812)	2021 £ 458,893 100	2021 £ 458,993 36,678 (26,818)
21,709 9,393		20,430 16,248
(30,390) (1,422)		(25,430) (1,388)
(11,158) (51,756)		(14,031) (51,756)
	(710) (62,914)		9,860 (65,787)

	387,423		403,066

	387,423		403,066

The notes on pages 8 to 12 form part of these financial statements.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2022

1. Statement of accounting policies

The financial statements of the charitable incorporated organisation, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ’Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)(Effective 1 January 2015)’, Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2015)’, Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Basis of preparation

The financial statements have been prepared on a going concern basis. The trustees have reviewed and considered relevant information at the date of releasing this report, including cash flows since the balance sheet date and expected for the remainder of the financial year in making their assessment.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the charitable objectives of the club. Restricted funds are subject to restrictions on their expenditure imposed by the donor or at the discretion of the trustees.

Income and expenditure recognition

Income and expenditure is generally recognised in the Club’s books on an accruals basis. The following items are recognised on a cash received basis:

donations;
gift aid on donations;

Taxation

As a Registered Charity, the Club benefits from certain tax exemptions regarding its charitable activities including that which relates to Corporation Tax on profits. No provision for Corporation Tax is made.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2022

Investments

Investments are recognised at cost net of any provision for impairment.

Depreciation

Depreciation is charged on the following fixed assets, starting on the date the relevant asset came into use, at the following rates:

Cricket Ground 0%;
Buildings – at a straight-line rate of 2% p.a.;
Cricket equipment - at a straight-line rate of 25% p.a.;
All other fixed assets – at a straight-line rate of 12.5% p.a.

Expenditure on the potential new ground project is underwritten and funded by 2 members of the club on the basis that the club will repay the funding received if and only if surplus funds are generated from the project. It is therefore not depreciated.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2022

2. Fixed Assets – cricket facilities

COST 01 November 2021 additions disposals 31 October 2022 DEPRECIATION 01 November 2021 charge for the period 31 October 2022 NET BOOK VALUE 31 October 2022 01 November 2021	Cricket Cricket Ground Buildings Equipment Other Total £ £ £ £ £ 91,099 434,968 140,696 3,020 669,783 0 0 6,464 0 6,464
	91,099 434,968 147,160 3,020 676,247 0 0 0 0 0
	91,099 434,968 147,160 3,020 676,247
	0 (74,867) (133,677) (2,346) (210,890) 0 (8,699) (5,350) (360) (14,410)
	0 (83,567) (139,027) (2,706) (225,300)
	91,099 351,401 8,133 314 450,947 91,099 360,100 7,019 675 458,893

Depreciation is charged in accordance with the accounting policy detailed in Note 1.

Cricket Ground includes £27,405 of expenditure in respect of a new cricket ground project, which may or may not proceed to completion. This expenditure is funded by interest-free loans included in, and subject to the terms disclosed in, note 6 (c) below.

3. Fixed Asset investment

£ 01 November 2021 - Investment in Wellbrook Social Club Limited 100 31 October 2022 100

The investment represents 100% of the equity share capital of Wellbrook Social Club Limited, which operates bar and catering facilities at the Wellbrook Ground and is a company incorporated in England and Wales.

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2022

4. Debtors : amounts falling due within one year

Amount due from subsidiary undertaking Other debtors & prepayments	2022 2021 £ £ 20,947 19,669 762 761
	21,709 20,430

5. Creditors : amounts falling due within one year

Trade creditors Accrued costs Other creditors	2022 2021 £ £ 7,387 5,776 1,422 1,388 23,003 19,654
	31,812 26,818

Mayfield Cricket Club Notes forming part of the financial statements For the year ended 31 October 2022

Long-term liabilities : amounts falling due after more than one year

Bank loan (note a. below) Interest-free loans from related parties (note b. below)	2022 2021 £ £ 11,158 14,031 51,756 51,756
	62,914 65,787

Notes

a. Bounce-back loan: the £15,000 loan from NatWest bank was drawn in June 2020 in order to safeguard the club’s solvency during the Covid pandemic. It is guaranteed by H.M. Government. It was interest and repayment free for the first 12 months. It is now being repaid by 60 monthly instalments of £266.21, which started on 3 July 2021.
b. Other loans: these are interest-free loans. Repayment of these loans is contingent upon sufficient funds being available from successful completion of the new ground project. If the project does not proceed or does not provide sufficient capital, the loans will be waived by the lenders.

7. Trustees’ Remuneration

No trustee received any remuneration in respect of their services during the period.