Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year 5 11 2024 To 4 11 2025
From
To
Section A Reference and administration details
Charity name BEAMINSTER MUSEUM TRUST Other names charity is known by BEAMINSTER MUSEUM Registered charity number (if any) 1179769 Charity's principal address Whitcombe Road Beaminster Dorset Postcode DT8 3NB
BEAMINSTER MUSEUM TRUST
Names of the charity trustees who manage the charity
----- Start of picture text -----
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Matthew Kirkman Chair of Trustees AGM
2 Alec Crawford Trustee AGM
3 Jonathan Fairchild Trustee AGM
4 Colin Bowditch Trustee AGM
5 Marcus Chambers Trustee AGM
6 Murray Rose Hon. Life Trustee AGM
7
8
9
10
11
12
13
14
15
16
17
18
19
20
----- End of picture text -----
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
March 2012
TAR
1
| Names and addresses of | advisers (Optional information) | advisers (Optional information) |
|---|---|---|
| Type of adviser | Name | Address |
| Museum mentor | Vicky deWitt | Dorset Council |
| Name of chief executive or names of senior staff members (Optional information) | ||
| Section B | Structure, governance and management |
Trust Deed Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) AGM of Members on a three year cycle. Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
See Governance Beaminster Museum You may choose to include additional information, where The organisational structure: relevant, about: BEAMINSTER MUSEUM ORGANISATION CHART JAN 2026 policies and procedures adopted for the induction and TRUSTEES Matthew Kirkman - Chair Alec Crawford Colin Bowditch training of trustees; Marcus Chambers Jonathan Fairchild Murray Rose Hon life Trustee the organisational structure and any wider MANAGEMENT COMMITTEE network with which the charity works; Richard Smith _ Chairman Linda le Breton - Treasurer relationship with any related Amanda Fairchild Secretary parties; Matthew Kirkman - Curator t Karen Heaney Marketing major risks and the system Alec Crawford - HSE and procedures to manage Janice Pryke Volunteer co-ordinator them.
Vicky De Wit - Museum Mentor
Section C Objectives and activities
MISSION: To encourage research, collect, conserve and exhibit objects, images and records associated with the history of Beaminster and the surrounding villages, so adding to the cultural and educational facilities for local adults, children and visitors to the area. AIMS: 1. To care for the Museum building and maintain the terms of the
To encourage research, collect, conserve and exhibit objects, images and records associated with the history of Beaminster and the Summary of the objects of the surrounding villages, so adding to the cultural and educational facilities charity set out in its for local adults, children and visitors to the area. governing document
March 2012
TAR
2
Museum Covenant.
-
To care for the Permanent Collections, advised by recommended best practice.
-
To present and display materials, particularly to encourage learning. 4. To provide temporary exhibitions and other opportunities for educational and cultural events in the Museum. 5. To develop the Reference Section to provide materials for local history studies and family history research.
-
To care for the volunteers who help run the museum by offering opportunities to learn and develop new skills in a happy, friendly and safe working environment.
-
To maintain the effective management of resources, finances and future.
Summary of the main activities undertaken for the future. public benefit in relation to 8. To work in collaboration with schools, community groups, the these objects (include within Beaminster Festival, Dorset Arts Weeks, regional and local councils and this section the statutory other museums so enhancing the contribution of the Museum to declaration that trustees have community well-being. had regard to the guidance 9. To implement a wide marketing policy in order to achieve the above issued by the Charity aims. Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
March 2012
TAR
3
Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
Chairman of the Trustees Report. Trustees are responsible to the Charities Commission for ensuring that the Charity, Beaminster Museum Trust, operates according to the Rules of Governance set out by the Commission. From an operating point of view the two main responsibilities of the Trustees are: Finance: to approve all major expenditure and investment and to ensure that the You will hear shortly from the Treasurer concerning the Trust accounts for the year ended 4th November 2025 which show a surplus of income over expenditure of £2,846. Buildings: to ensure that the buildings are maintained to an acceptable standard and in accordance with established requirements such as health and safety and listed building requirements. The problems reported at the last AGM with rot under the floor of the kitchen and adjacent to the staircase to the Chesterman Room have been solved with most of the cost of repairs being met by insurance. The problems with the stained glass windows in the front wall of the building when the building was originally built, need considerable attention costing an estimated £25,000. I mentioned this in my report last year but no progress has been made primarily because of the need to raise the necessary funds. Policy and Governance Documents which must be updated as and when required by organizational or other changes and completely reviewed every 3 years.The latest review was completed in December 2023 and a copy of these documents are available in a folder in the Reception desk. Included in the Policy and Governance documents is the Forward Plan for the next 5 years. This is under constant review by the Management Committee. 2 Management Committee Chairman and Curators Report |
|---|---|
March 2012
TAR
4
Section D Achievements and performance
----- Start of picture text -----
|||
|---|---|
|Kitchen and Toilet etc.|
|All repairs completed at minimal cost to the Museum, thanks to the|
|insurance|
|paying almost the full amount. We now have better plumbing, a|
|fridge and a|
|better floor, with added underfloor ventilation.|
|CCTV has now been installed in the Rose Gallery.|
|Utilities|
|This remains a major cost, as a business we pay more than double|
|the|
|domestic electricity rate, with our night rate at 19p per KwH. We|
|have now|
|finally fitted a smart meter, and will explore with better data what|
|we might|
|save with changing out the current storage heaters for smart|
|heaters, though|
|that would simply maintain a minimum temperature longer.|
|Support grant|
|We continue to work with Vicky deWitt on what we need to do to|
|gain council|
|support, but basically we need to keep working to get visitor|
|numbers up.|
|Building maintenance|
|Jonathan has kindly worked on a planned maintenance schedule|
|for|
|continuous maintenance of the building, and this will be discussed|
|at the next|
|Trustees meeting. Some of the work can be carried out by|
|ourselves but others will need|
|outside contractors for which funding will be required.|
|Reception refresh and windows.|
|This is now a separate agenda item, but thank you to all who have|
|supported|
|the windows appeal so far. We now have a sum of money that can|
|be used|
|for emergency repairs to a small section of the windows if needed|
|and we are|
|unsuccessful in the short term of raising the full funding. More to|
|follow on the|
|plan for that.|
|We have approached a third party|Smith & Jones Museum and|
|-|
|Heritage centre Designers ) to prepare a long|term proposal for the|
----- End of picture text -----
March 2012
TAR
5
Section D Achievements and performance Museum, including a redesign of the entrance and reception, that can be used for both for planning permission ad to apply for large scale funding. Exhibitions and permanent displays. Many thanks to Brian for the Public Transport display and for the Romans display were I think successful. We now have the new high security / low humidity case which has prompted a re-layout of reception (Geology) and the Rose Gallery.(Pre -History), with some excellent new graphics funded by grants. Next year we will have newly on display the Broadwindsor gold strip, and a Roman bronze bust as a weight, from Rampisham, kindly donated by a detectorist, and a Roman intaglio from Waddon Hill fort, as well as a bronze Dorchester by Richard Hine, whose memorial is behind you, all kindly on loan from DMAG. We have also been working with DMAG on conservation of some of the Waddon Hil material we have on loan. In conjunction with Bournemouth we plan to write an article on Waddon Hill for Current Archaeology, which will be the first time the Hine material has been published. Next years display in this room will be on Fire, Flood and Frost in Beaminster, and feature the Beaminster Fire Engine. Outreach We are engaged with Mapperton at the moment to strengthen our links, and they are also working to better understand the Roman remains at Mapperton, claimed to have been swum in by Elizabeth the 1st . The diaroma of the American camp at Parnham was sold to Parnham, where it is being revamped for display, and we are working with Parnham to ensure we can co-operate with their plans for a major geology display of an ammonite
March 2012
TAR
6
Section D Achievements and performance collection they have acquired and plans for a Jurassic Coast themed dinosaur exhibit. We have strengthened our links to Bournemouth University and the Dorset Diggers community archaeology group, with involvement in excavations at Waddon Hill in November, some material from which has already been donated to the Museum, with more to follow. Helen has done a great job with the schools, and we now have stronger links to the primary, secondary school, and Mountjoy schools than we have had for a long time. This is crucial to getting our numbers up for a support grant from the council. Volunteers None of the above would have been possible without our dedicated band of volunteers, both those front of house stewarding, fundraising through events and the shop, working on the displays and exhibits, and also those working behind the scenes, from managing the accounts, recruitment etc. The Town hall are putting on an event on Saturday Jan 31 in the Town Hall to raise the awareness of community groups such as ourselves. We are still seeking help, tasks down so non accountants can help with banking cash or managing the Friends.
Section E Financial review
We maintain a reserve of £10,000 against unanticipated costs. Brief statement of the Details of any funds materially None in deficit Further financial review details (Optional information)
March 2012
TAR
7
Sources of Funds:
You may choose to include additional information, where Public donations relevant about: Shop Sales the chari Winter Talks and other events through the year. sources of funds (including any fundraising); Key Expenditure: Utilities how expenditure has Insurance supported the key objectives Building Maintenance
the chari sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
We received notice in June 2026 that our accreditation has been renewed.
Section G Declaration
Signed
Signature(s)
Full name(s) Matthew Kirkman
Position (eg Secretary, Chair, Chair of Trustees etc)
Date 13 July 2026
March 2012
TAR
8
| forthelina | ncial 5th No |
vember2024 | ||||
|---|---|---|---|---|---|---|
| 2ozs/24 | OperatingIncome | |||||
| alO | Legacies | 0 | ||||
| 474 | Generaldonations | 313 | ||||
| o | Bespokedonations | 301 | ||||
| 25 | GiftAidon general and bespokedonations | 95 |
||||
| GeneralDonationsSubtotal | 709 | |||||
| 1099 | Friends' subscriptionincome | 11082 | ||||
| 206 | GiftAidonFriends'subscriptions | 209 | ||||
| Friends'IncomeSubtotal | 1,291 | |||||
| 1925 | Visitordonations | ,386 I |
||||
| 843 | Donationpoint | 768 | ||||
| 502 | GiftAidonvisitordonations | 703 | ||||
| Exhibitionlncome Subtotal | 2,857 | |||||
| 838 | Fundraising -Grants | 51999.00 | ||||
| Fundraising -Generaldonations | 900.00 | |||||
| Fundraising - Windowsappeal | 925.00 | |||||
| 927 | Fundraising -Events(seepage | 2) | 11657.00 | |||
| GiftAidonFundraising | 268.00 | |||||
| FundraisingIncomeSubtotal | 9,749 | |||||
| 7830 | Shopsales | 1468 | ||||
| 0 | Salesofthis year's museumpublications | 0 | ||||
| ShopIncomeSubtotal | 1,468 | |||||
| 80 | Educationincome | 200 | ||||
| 0 | Educationfunding | 0 | ||||
| EducationIncomeSubtotal | 200 | |||||
| fi80 | Events income(see page2) | 2367 | ||||
| 590 | Roomhireincome | 640 | ||||
| 720 | Miscellaneousincome | 325 | ||||
| 953 | BankInterest received onCCLAfunds | 556 | ||||
| -53 | HornParkQuarrynet income | 278 | ||||
| Total Income |
||||||
| -2e7s | Operating Surplus/Deficit | fortheYear | 2,846 |
| 65 | Friends'subscriptionprintingandpostage | 34 | |
|---|---|---|---|
| 79 | OtherFriends'expenditure | 90 | |
| Friends' Expenditure | Subtotal | 124 | |
| 407 | Generaldisplaycosts | 310 | |
| 237 | Fundedexhibitioncosts | 61466 | |
| 77 | Reference sectioncosts | 0 | |
| 43 | CardFees | ll7 | |
| tM2 | Marketingcosts | f 98 | |
| 7267 | Computer&digitalequipmentcosts | 266 | |
| ExhibitionExpenditure | Subtotal | 7,357 | |
| FundedBuildingExpenditure | 100 | ||
| FundraisingEventsExpenditure | 358 | ||
| Fundraising Expenditure | Subtotal | 458 | |
| 426 | Shoppurchases | 259 | |
| 775 | Shoppublicationprintingcosts | 0 | |
| ShopExpenditure | Subtotal | 259 | |
| 68 | Children'sactivities | 338 | |
| a | Funded educationexpenditure | 0 | |
| Education Expenditure | Subtotal | 338 | |
| o | Events expenditure | 80 | |
| 99 | Miscellaneousexpenditure | 2s2 | |
| 70233 | Generalproperlyexpenditure(see page2) | 7,808 | |
| 7052 | Generaladministrationcosts(seepage2) | 918 | |
| 1482t | TotalOperating Expenditure | us94 |
| forthefinancial | 5thNovember2024-AthNovember2025 | 5thNovember2024-AthNovember2025 | 5thNovember2024-AthNovember2025 | |
|---|---|---|---|---|
| General | propertyexpenditure | |||
| zAX/24 | 2024t25 | |||
| 30 | 6039 | Utilities | 3,983 | |
| 4,370 | 1927 | Insurance | 2,ffi7 | |
| 10,348 | 110l | Repairs and Renewals | 32t | |
| 4,692 | 1166 | Cleaning | 1,497 | |
| 511 79 |
@ | ?"808 | ||
| 15,630 | ||||
| -183 | ||||
| 0 | General | administrationcosts | ||
| 632 | TelephoneandBroadband | 561 | ||
| t9 | 7 | 420 | Pinting,Postage andStationery | 357 |
| 0 | OtherAdministrationcosts | 0 | ||
| 30 | ru | 918 | ||
| 5,850 | Events Income -fundraising | |||
| 10,369 | -i,',f | BookSale | 480 | |
| 4,555 | .d8il' | ChristmasConcen2024 | 494 | |
| 468 | .r?i | Christmas CoffeeMoming2024 | 9t | |
| I,7gl | Preview Evening Raffle | 154 | ||
| 17,173 | _F.rtival TeaParty |
438 | ||
| 1,657 | ||||
| Events fncome-other | ||||
| !7"q | Winter Talks | 2,099 | ||
| -360 | i#r | OtherTalks | lt) | |
| 0 | TreasureHunt | 99 | ||
| :1,*l | Volunteer lunch surplus2024 | 2,367 l5 |
| BankBalances Openinebalances5th November2024- Cash(float) TSBCurrentAccount CCLA I General DepositAccount 2 Bespoke Funds 2 Horn Park Quarry Funds 3 RenovationFund Less advance paymentsfor volunteers lunch2024 Less loanboxdeposits held Totalopeningbalances SthNovember2024 1 2 2 3 NetSurplus/Deficit fortheYear closingbalances4thNovember2025 TSBCurrentAccount (float) GeneralReserve Bespoke Funds HomParkQuarryFunds Renovation Fund notebelow) advancepaymentsforvolunteerslunch2025 loanboxdeposits held |
t9 17,173 30 4,370 7 -360 0 10,348 4,692 511 79 15,630 -183 0 30 5,850 10,369 4,555 468 I,7gl |
|---|---|