## **Trustees' Annual Report for the period**
Period start date 5 11 2021
Period end date
**To** 4 11 2022
**From**
|**Section A Reference and administration details**|**Section A Reference and administration details**|**Section A Reference and administration details**|
|---|---|---|
|**Charity name**
**The Beaminster Museum Trust**
**Other names charity is known**
**by**
**Registered charity number (if any) 1179769**
**Charity's principal address** **Beaminster Museum**,**Whitcombe Road**
**Beaminster**
**PostcodeDT8 3NB**|**The Beaminster Museum Trust**||
||**Beaminster Museum**,**Whitcombe Road**||
||**Beaminster**||
||||
||**PostcodeDT8 3NB**||
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint
whole year
trustee (if any)
1 Murray Rose Chairman
2 Alec Crawford
3 Colin Bowditch
Marcus
4
Chambers
Matthew
5
Kirkman
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
March **2012**
**TAR**
1
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
**Constitution of Charitable Incorporated Organisation** Type of governing document
- (eg. trust deed, constitution)
**Charitable Incorporated Organisation (association** How the charity is constituted **Model)**
- (eg. trust, association,
company)
Trustee selection methods **By vote of members at their AGM. The Management** (eg. appointed by, elected by) **Committee chairman, secretary, treasurer and curator ( also elected at the AGM) may choose to be trustees**
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system
**There being insufficient volunteers to keep the Museum open. With new volunteers continuously**
March **2012**
**TAR**
2
and procedures to manage them.
## **coming forward, this is not considered a major risk**
## **Section C Objectives and activities**
**To advance the education of the public by founding, maintaining and managing a Museum in Beaminster Summary of the objects to promote public interest in, and to collect and of the charity set out in preserve items connected with, the history of the its governing document town and surrounding rural area.**
**To open the Museum for 6 months of the year**
**In addition to our permanent collection , to provide temporary displays**
**To open for group visits to see the museum collection**
**To arrange visits by children in school groups Summary of the main activities undertaken for To answer queries from the public concerning the the public benefit in history of the area relation to these objects (include within this section the statutory To help with family research for people world-wide declaration that trustees with a Beaminster connection have had regard to the guidance issued by the To provide a history-based series of lectures during Charity Commission on the winter months public benefit) We co-manage a NNS site of geological interest which we open to the public from time to time or on request**
**We confirm that trustees have had regard to the guidance issued by the Charity Commission in respect of public benefit**
March **2012**
**TAR**
3
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
## **We do not make grants**
- policy programme related investment; **Not applicable**
- contribution made by volunteers.
**The charity is run entirely by some 50 volunteers. There are no paid positions, apart from a cleaner**
## Section D Achievements and performance
March **2012**
**TAR**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
**The museum was open for the full season, April to October attracting 1439 visitors, a record.**
**The two rooms in the recently completed extension were used to the full, the Rose Gallery with more exhibits that could not otherwise have been displayed, as well as an area for children. The Chesterman Room is the research centre housing the many files, records and books containing historical information.**
**There was an increase in digital facilities enabling visitors to access historical records**
## **Section E Financial review**
March **2012**
**TAR**
5
**Brief statement of the charity’s policy on reserves**
**The charity maintains a reserve of £10,000**
**The Long Term Project i.e. museum extension) Details of any funds account was in deficit to £18,967 following materially in deficit expenditure of income received in previous years**
## **Further financial review details (Optional information)**
- You **may choose** to include additional information, where relevant about: the charity’s principal **Friends subscriptions 14%, Donations 32% Shop**
- sources of funds **sales 20%**
- (including any **Fundraising 34%**
- fundraising);
- how expenditure has **General property expenditure (64%) has enabled** supported the key **the museum to remain open and in good condition**
- objectives of the charity;
- investment policy and objectives including any ethical investment policy **N/A** adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s) David Alexander Crawford**
> **Full name(s) David Alexander Crawford Position (eg Secretary, Trustee and Secretary Chair, etc)**
> **Date 21st June 2023**
March **2012**
**TAR**
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##
||forthefinancial|SthNove|mber2021-4thNo|vember20|
|---|---|---|---|---|
|2020/21|Operating Income||202U22||
|fi@|Friends' subscription income|1,132|||
|190|GiftAidincome|260|||
||Friends'IncomeSubtotal||1,392||
|675|Admissions||||
||Visitordonations|2,021|||
|791|Generalldonations|550|||
|0|Other bespokedonrations|0|||
|492|Exhibition funding|0|||
||BxhibitionIncomeSubtotal||2,571||
|7220|Shopsales|1,614|||
||ShopIncomeSubtotal||10674||
|20|Education income|60|||
|0|Educationfunding|0|||
||EducationIncomeSuhtotal||60||
|320|Events income||2285||
|0|Room hire income||560||
|I30|Miscellaneous income||397||
|I|Bank Interest received on general&bespoke funds||47||
|30|HornPark Quarry net income||-1r||
||Total
Income||||
|.t832|Operating Surplus/DeficitfortheYear|||ru|
||Long-term ProjectInconre|||
|---|---|---|---|
|39736|Buildingandrepairfunding|,<||
|133|Gift Aidonbuildingand repair donations|0||
|7|Bank InterestonRenovationAccount|38||
|3989E|Total Long-term Projectirncome|63||
|-=439,9f.2|Long-term ProjectSurrplus/I)eficitfortheYear||-r8p67|
|4s024|Totallncome|8,978||
|t41439|NetSurpluslDeficit fortheYear||=ff1696|
||Year ending 4th November|2022||
|---|---|---|---|
|2020/21|Operating Expenditure||2021/22|
|63|Friends' subscriptionprintingand postage|85||
|0|Other Friends' expenditure|0||
||Friends' Expenditure Subtotal||85|
|407|General displaycosts|442||
|240|Fundedexhibitioncosts|0||
|0|Refere.ncesectioncosts|15||
|9|SumUp CardFees|2t||
|185|Marketingcosts|135||
||ExhibitionExpenditure Suhtotal||613|
|207|Shoppurchases|447||
|95|Shoppublication printingcosts|113||
||ShopExpenditure Subtotal||560|
|0|Education expenditure|99||
|0|Funded education expenditure|0||
||Education BxpenditureSubtotal||99|
|159|Events expenditure||387|
|36|Roomllireexpenditure||0|
|715|Miscellaneous expenditure||287|
|4700|Generalpropefiyexpenditure||5,523|
|795|Generaladministrationcosts||1,090|
|z@fi|TotalOperatinqExpenditure||8.644|
||Long-term Project Expenditure||
|---|---|---|
|,,:'|Fundedbuildinganclrepair expenditure|19,030|
|xZs4ZZ|Total Long'termProiectExpenditure|1L030|
|1864ffi|T',otill|27
4|
##
|Openingbalances 5thNovember 2021-|||
|---|---|---|
|Cash(float)||50|
|'ISBCurrentAccount
CCLA I
GeneralDeposit Account|8,573|6,369|
|2
Bespoke Funds|2,119||
|3
Renovation Fund|25,726||
|||36,418|
|Totalopening balances5th November2021||7|
|Closingbalances4th Novernber2022|||
|Cash(float)||50|
|TSB Current Account||6,319|
|I
CCLA
CeneralReserve|10,029||
|2
Bespoke Funds|2,128||
|J
Renol'ationFund|5,765||
|||t7,922|
|Totalclosing balances4th November2022||91|
|(See notebelow)|||
|Lessloan boxdepositsheld||150|
|NetSurpluslDeficitfortheYear|||
|Year ending 4th N
2|ovember2022|
|---|---|
|Generalpropertyexpenditure||
|2020/21|202u22|
|21-18Utilities|2,622|
|1808Insurance|1,558|
|28RepairsandRenewals|384|
|706Cleanng|959|
|4,700|s{)1|
|Generaladministrationcosts||
|4-i7TelephoneandBroadband|706|
|160 Prirting,Postageand Stationery|209|
|1/4ComputerandDigitalEquipment|0|
|64OtherAdministrationcosts|175|
|795|1,090|
|Eventsfncome||
|BookSale|669|
|Winter Talks|927|
|811OtherTalks|40|
|Festivaljointtalk|1t7|
|Christmas Concert|312|
|CoffeeMorning|70|
|TimeandTideplay|150|
|240 CrowingfrrrGoldevents|0|
|320|2.285|
##