**Trustees' Annual Report for the period** Period start date Period end date 4 11 2019 4 11 2020 **To** **From** ## Section A Reference and administration details **Charity** The Beaminster Museum **name** Trust **Other names charity is known by** **Registered charity number (if any)** 1179769 **Charity's** Beaminster Museum **principal** Whitcombe Road **address** Beaminster, Dorset, **Postcode DT8 3NB** **Names of the charity trustees who manage the charity** ||**charity**|||| |---|---|---|---|---| ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |1|Murray Rose**,**|Chairman||| |2|Michael Conroy,|||| |3|Diana Trenchard,|||| |4|Colin Bowditch|||| |5|Mary Treacher|||| |6|Marcus Chambers|||| |7||||| |8||||| |9||||| |10||||| |11||||| |12||||| |13||||| |14||||| |15||||| |16||||| |17||||| |18||||| |19||||| |**TAR**||1||| 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **Names and addresses of advisers (Optional information)** |**Names and addresses**
**of advisers (Optional**
**information)**||| |---|---|---| |**Type of adviser**|**Name**
**Address**|| |||| |||| |||| |||| |**Name of chief executive**|**or names of senior staff members (Optional information)**|| |||| **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution of a Charitable Type of governing document Incorporated Organisation (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted ( association Model) (eg. trust, association, company) By vote of the members at their AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** 2 **TAR** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. A Management committee is responsible for the day to day operation of the museum, but liaises closely with the Trustees. There is an aim that at least one Trustee also serves on the management committee. The Management committee has the authority to spend up to a sum of £5000 on any one item without requesting permission of the Trustees. - Our reserve policy is to aim to hold Reserve of £6000 at all times ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education of the public by founding, maintaining and managing a Museum in Beaminster to promote public interest in, and to collect and preserve items connected with, the history of the town and surrounding rural area 3 **TAR** To open the museum to visitors for 6 months of the year To display new temporary displays in addition to our collection To open to group visits to see the museum collection To arrange visits by children in school groups To answer queries from the public regarding the history of the area To help with family history researches for people world-wide with a **Summary of the main activities** Beaminster connection **undertaken for the public benefit in relation to these** To provide a history-based series of lectures during the winter months. **objects (include within this section the statutory** We co-manage a NNS site of geological interest which we open to the **declaration that trustees have** public from time to time or on request. **had regard to the guidance issued by the Charity** We have manned outreach sessions on flax production at the local **Commission on public benefit)** agricultural show ## **Additional details of objectives and activities (Optional information)** The museum is entirely volunteer-run with no paid staff, with no financial assistance except for specific grants for specific projects. We were awarded the Queen's Award for Voluntary Service in June 2019 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 4 **TAR** Section D Achievements and performance 5 **TAR** Section D Achievements and performance **Summary of the main achievements of the charity during the year** The year started very well with very good attendances at the first four winter talks. The autumn events also went well. Early in 2020 we heard that we had been awarded a £99,000 lottery Grant and left a £101,000 legacy which meant we had sufficient funds to start an expansion Project, which had been in planning for some 3 years. At the same time Covid struck and we went into lockdown. Lockdown meant that we could not finish our Winter talks series and we were not able to open the museum at all in 2020. The lockdown however did enable us to speed up the building extension - we could start building earlier because the Museum was closed. This has saved us sufficient time to be able to open the museum at Easter 2021 if Covid allows. The Financial effect of Covid has been a loss of income on:- Winter talks, events and admission charges. The losses were offset slightly by less cleaning, less maintenance, and less utilities. Some money was raised by occasional sales (books and plants) associated with the museum. We have therefore made a loss over the year of £1438, whereas we normally make a small profit. We have received a £10,000 Covid-19 Support Grant from the government which more than covers this and will help us in the coming 12-months should there be more difficulties. The building expansion Project (2 rooms over 2 storeys)is going very well with few problems and still within budget. The requirement to provide extra Museum activities required by the lottery grant, which are concerned with working more within the community, is on hold because of Covid restrictions. We hope to concentrate on these next year once the building work has been completed. 6 **TAR** ## **Section E Financial review** We aim to hold £6000 in reserve at all times, which represents about 12 **Brief statement of the** months of fixed liabilities, in the event of there being no income. **charity’s policy on reserves** **Details of any funds materially in deficit** **Further financial review details (Optional information)** Year-end accounts have been divided into two parts. One is the normal You **may choose** to include operating expenses for the museum over the year and the second part additional information, where summarises the Expansion Project finances. Operating income and relevant about: expenditure is in line with previous years except for this year seeing a  the charity’s principal £1438 loss, due to reduced activities due to Covid-19 restrictions. sources of funds (including any fundraising); The Project Income and Expenditure summarise funding received and  how expenditure has payments made associated with the Project during the year. The supported the key objectives remaining sums will be received and paid out next year. The Project of the charity; accounts are managed separately in tables which monitor the cash-flow throughout the project life. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** In Spring 2021 the Museum will be reinstalling the artefacts which had to be moved because of the building work. We are hoping at the same time to improve displays. Next year will also be a time to expand into two new galleries and develop contact with the community in line with the the plans made for the various new activities with the expanded building. All this, of course, is dependent on the outcome of the pandemic. Overall, a very strange year where we have luckily been able to take advantages of the enforced shut down to make progress with our extension plans. 7 **TAR** **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** |**Signed** **on behalf of the**
**charity’s trustees**||||| |---|---|---|---|---| |**Signature(s)**|L M Rose||Colin Bowditch|| |||||| |**Full name(s)**||Livingstone Murray Rose||Colin Bowditch| |||||| |**Position (eg Secretary, Chair,**
**etc)**||Chair||| |||||| |**Date**||18/12/20||| 8 **TAR** Beamimster Museum Trn5t lll¢ome and Exptndilutt Summ*ry Year ffidiDg 4th November 2020 tAr loi¢mh¢r ?Illil_ 4ih Yoyenibcr 2020 2018/19 Operating Income 1318 FneThts' subscrip1￿1 I￿￿￿E 49Y Gitt Aid 201V19 Optrnting ExptRdtture 78 Fritrwts, sub5cllpiKm prmting ktsJp)*e 2019noI 79 237 FrMds' lTrt(Ane S¥b¢ot*l IJ Friends. E￿￿01¢Ure Subtots] 1024 th'spla% costs 79 1081 Adn￿SsirrL% 324 o Eryhibilxm ￿lD8 1243 GLxv•I th411( 777 412 GTant Er￿(￿￿marK.clth$j Exhibtiion Sthotsi 1149 Markdiogt(&ts Exhibitititt ExpEvdithre Subtotal 642 1.077 977 1243 saks 877 Sakn ofthis)rarfs rougwn Shop 0 5lkvpubl￿￿1Im pintmBcasts Shop EAprnditU￿Subtrt 8771 JW EdLUtion 30 25 O Ea￿aLl￿ fU￿]￿B EducxtioD Jntome SthDtRE Edts¢iiiom ExpEnditsre SubtolAI 25 241 2490 Ei'ents 22111 50 HEr¢thpJhlilwE 120 Mis¢ellar￿0￿5 llKome 173 4.666 340 Bank. rreeii 39:, J21, Hom Patk (harn" Total Opernting In¢ome Operating Surplusineficit for the Year Dorset Council Covid-19 Support Grant AZ Total Operating Ex nditsre io.(M Long-lerm Projeet Income 64102 Building and re￿1( Gift Aid{￿ bulldjng and rtyair 190 Bank lrtittesion Attoth Total Lon -term Pro ect income Long-term Prnjert Expenditure 164.108 11.910 475 82,456 Totsl Lo -term Prnject Ex nditure 60192 Lon -tertn Project Sur luslDrficit for the Year 13576 Total Income 192.127 126J9 Total Ex nditurt 60957 Net Sur lu$lDeficit for the Year Pa8elof2 Beaminsttr Muyeum Trnst IDcomt and Eipenditsre Summ*ry Year endittg 41b November 2020 Bank Balances General prnpertv expettditure 2018119 l¥.'J Utsli 2019120 2.492 1,299 365 0￿1￿8 baJarKes 5th Nov¢rnta2019. Cash {flo￿l TSB crtALY￿ CCLA 50 7.)64 8J34 ReDO%&iOO 6iJO8 74.163 fK*thtypJ Total opening ￿1￿¢¢$ 5th November 2019 General admint5tratioD tosts 81￿77 -548 1.59 204 CknjDgbaIa￿C$ 4th Nty#ntw2020 Cash If￿￿tI 30 36Jg) CCLA 10.010 1118 155.719 ETrents Income Jljl, W. S&k V4: ￿'￿ter Talks Otb3Talks .'k¥X Chnyws C(A I IY Cotret M(Th￿g , I￿1£NIg 638 1.098 40 283 167.847 Tot￿ tiosittg b•kntt¢es 4th Novtwiyr ZQZQ Isee rKKe 2NJ76 152 r*et surplU￿DerICit for the Year 102J99 Nole: The ha$ 4 ¥oneThl reserve policy of rel•itiing£6,l*XI. I have checked the abov¢ fig￿5 against state￿¢￿ts. SCh￿]utes. derM)sit st￿ementS and invoices, and found than corr¢¢t. si￿¢d.. Colin Srhoficld (Examine¥) Dated.. Pa8e2of2 CHARITY COMMISSION FOR ENGLAND MD WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of The Beaminster Museum Trust On accounts for the year ended 4 November 2020 Chaiity no {rf any) 1179769 Set out on pages I report to the trustees on my examinalion of the accounts of the above chanty {"the Trusf) for the year ended 0411112020. Responsibilities and basis of report AS the tharitys truste8s. you are responsible for the prepar*'on of the accounts in aC￿rdance the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's ac￿unt$ ¢arri8d out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicab￿ 01￿Ct￿n5 given by the Charity Commission urKler seth'on 145(5}{b) of the Act. Independent I have completed my examination. I confim that no material matt8rs have examinorfs statement come to my attention in connecticn the exarnination vthich gives m8 cause to believe that in, any material respect". the accounting records were not kept in accordance with section 130 of the Chanties Act, or the accounts did not accord with the accounting records., or the accounts did rK)t comply wth the applicable requirements conceming the fom and content of accounts set out in the Chantios {Accounts and Reports) Regulatsons 2(Ki8 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection wtth the examination to which attents'on should be drawn in this r8POrt in order to enable a proper understanding of the accounts to be reached. Signed: Date: 20/1/21 Name: Colin Schofield Relevant pmfesslonal qualificationlsl or body (rf any): Chartered ErKJineer Address: 37 The Beethes Beaminster DT8 3SL IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of cOn￿M (see CC32, Independent examinats(￿ of thanty accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. Comments from last check acted upon satisfactorily. No new ￿mMentS IER Oct 2018