## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** 01 07 2021 30 6 2022 Section A Reference and administration details March **2012** **TAR** 1 ## **Charity name** Lechlade & District Lions Club **Other names charity is known by** Lechlade Lions **Registered charity number (if any)** 1179767 **Charity's principal address** 52 Roman Way March **2012** **TAR** 2 ## Lechlade Glos ## **Postcode** ## **GL7 3BP** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** March **2012** **TAR** 3 1 Michael Read President 2 Robert Phipps Treasurer David White Secretary 3 4 Jacob Nelson Stephen Jones 5 March **2012** **TAR** 4 6 7 8 Anthony Brown Ian Kingsford Ian Thomas ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** March **2012** **TAR** 5 **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** March **2012** **TAR** 6 ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation Trustee selection methods (eg. appointed by, elected by) Elected by Club Members ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - N/A ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular: - 1 the advancement of citizenship by: - 1.1 promoting the principles of good citizenship; - 1.2 encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community; March **2012** **TAR** 7 1.3 providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members; 1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; 1.5 supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals; 2 promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities; 3 promoting volunteering; 4 the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief; 5 the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues; - 6 promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or 7 promoting community participation in healthy recreation. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The activities of the Club are to apply its income for any purpose that is charitable according to the current laws of England and Wales. The income will be for the benefit of any individual, group of individuals, organisations or other charities. During the year the Club has: - ## **Maintained a Community Minibus:-** Which is used to help support people in the community who suffer from transport poverty, to whom the minibus is a key benefit in an area where public transport is both expensive and limited. ## **Made grants and donations totalling £16637.** These were distributed in the following proportions of the total: - 45% locally, 12% to UK wide charitable causes 43% supporting International causes, e.g. Disaster Relief and *Ukrainian refugees, (*which made the International proportion larger than previous years due to the urgent nature of the humanitarian aid needed.) (The locally targeted money was spent supporting many diverse causes including the local foodbank, Xmas lunches for the elderly and the establishment of a “Men’s Shed” initiative and setting up a “Repair Café.” The club also donated to UK organisations such as Wiltshire Air Ambulance, Severn Freewheelers, Hope for Tomorrow and “Help Madina.” As noted above, the club also supported the Lions Club International Fund in their worldwide support, with significant funds being donated to the LCIF Appeal for refugees of the war in Ukraine and individual appeals such as “Sightsavers.”) ## **Raised funds by: -** March **2012** **TAR** 8 Donations. Organised fund-raising events, e.g. Sponsored cycle ride; Open-water Swim; “Sow and Reap” plant sales Organised fund-raising events during the Christmas period. (Santa Sleigh/Xmas Draw.) Remuneration from providing assistance to other organisations during their activities. Amazon Smile affiliation. ## **Awarded:-** Several Lions Certificates of Achievement to members of the local community, we also enjoyed support from local Friends of Lions for several of our key fundraising events-both of which are in line with our charitable objectives to promote volunteering and encourage people to serve their community. ## **Sucessfully applied for:-** An external grant to help us refurbish our aging Santa Sleigh (a key tool in our annual fundraising)-an initiative to ensure that we protected funds raised from our community to achieve our goals, while improving safety and modernising the vehicle for the future. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The number of applications that can be supported is, of necessity, limited to the amount of funds available for distribution in any one year. The Trustees have determined that the priorities for funding will be: - subject to other elements of the Trustees grant-making policy, no restrictions are imposed on the purpose for which a grant may be made; thus applications for support towards capital projects, other projects or core costs are considered; - as there are numerous Lions Clubs in the UK, applications from 105CW District Area and surrounding districts are generally given a priority, with those in the counties of Gloucestershire, Oxfordshire and Wiltshire also being considered. Trustees also consider international funding requests referred to them and by the Lions International organisation; - candidates for support and/or grants are all considered on their own merits, following investigation by the ‘Community Services Committee’. However, given that most of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support: - Local charities - youth groups, groups working with the elderly, residential and nursing homes, individual appeals; March **2012** **TAR** 9 - Youth and children’s organisations - sport related groups or individuals, scouting and guiding, youth club activities, young people undertaking overseas assignments; - Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives. The above priorities in this policy will be reviewed every year (or more often if deemed appropriate by the Trustees) and may be changed in accordance with the Trustees’ view of the most effective application of available funds at any point in time. ## 1. Principles In awarding grants, the Trustees will apply the following principles: - Trustees will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Trustees to be already well funded; - Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation; - all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration. ## 2. Exclusions The Trustees will not normally approve the use of funds for: - medical research projects of international, national or locally based charities; - purposes for which government has a statutory responsibility to provide. ## 3. Grant Application Process All applications for grants should be made to Lion Secretary through the website http://www.lechladelions.org.uk. Whilst the initial contact may be by any electronic means, all applications must be supported by way of a paper application document. Before awarding a grant to an organisation or an individual, the Trustees require that the applicant should: - inform the Trustees of the purpose of the application, details of the project, the way in which the grant will be used and how it will be managed effectively for its intended purpose; - provide adequate information regarding the identity and financial status of the applicant and/or of the status of the person(s) who will carry out the project/work; - demonstrate that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant; also in relation to any risk of injury by reason of the project or purpose for which the grant is awarded; - all equipment purchased with the grant is owned and remains the property of the grant recipient (whether an organisation or an individual); March **2012** **TAR** 10 - on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Secretary. - to comply with the Data Protection Act 1998, applicants are required to consent to the use of personal data supplied by them in the processing and review of their application. This includes transfer to and use by such individuals and organisations as the Trustees deem appropriate. The Trustees require the assurance of the applicant that personal data about any other individual is supplied to the Trustees with his/her consent. At the point of submitting application, applicants are asked to confirm this consent and assurance. ## 4. Assessment Process The assessment process will be that: - all grants applications will be subject to initial assessment to ensure that they meet the basic criteria for funding. Grants will be considered by the Trustees at their meetings and they will aim to write to all applicants informing them of the outcome of their application for funding within three months of the date of the application; - Trustees will not be obliged to provide an explanation to the applicant should their application be unsuccessful, however Trustees do realise the importance of feedback and will where appropriate provide suitable comment to the applicant; - applicants should note that Trustees receive far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the Trustees and a detailed assessment has been made, Trustees may still be unable to provide the grant. ## 5. Monitoring and Publicity It is the policy of the Trustees to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide: - a statement of how the grant monies have been spent. - details (where appropriate) of other funds applied to the same project; - Trustees or their representative(s) may, where appropriate, visit the applicant to view the progress/success of the project and see how and where the grant has been spent. Trustees ask applicants to consent to the use of their information and project details for publicity purposes, including on-line, in print and otherwise. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the last Lionistic Year, 1 July 2021-30 June 2022, the Club has been extremely successful in increasing its fundraising by the introduction of new activities and by building on existing annual events and has forged new, positive relationships with organisations who could not achieve their fundraising capabilities without our help and input. ## **Section E Financial review** March **2012** **TAR** 11 ## **Brief statement of the charity’s policy on reserves** Our annual ideal is to ensure that all funds raised by Club activity are spent on grant awards. Clearly there phasing/timing issues which impact on this objective, such that annual deficits are rare-we aim to complete each accounting year with a small surplus but this is not enshrined in our constitution. One key area where funds are retained and “ring-fenced” are in relation to a long-term account to facilitate the replacement of the Minibus when the current vehicle reaches the end of its useful life. The degree to which funds are retained is very dependent on annual income levels and will vary as a result each year. At the present time £2000 per annum is set aside for this purpose. The Club operates a Social Fund, which is solely to pay for noncharitable, members social events. This account is maintained with a positive financial balance at all times and cannot be in deficit at any time. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** During the year fund-raising activities produced an overall You **may choose** to include income of £29,901 Grants of £16,637 were made, expenses additional information, directly relating to fund-raising of £1,835, minibus running where relevant about: expenses of £1,288. Total outgoings were £18,775 leaving a  the charity’s principal surplus of £11,126 (however, £2000 of this was allocated to the sources of funds Minibus replacement fund, leaving a balance of £9,126. This (including any surplus has either already been allocated to specific charitable fundraising); grants in the 22/23 Lions year or is being held in order to  respond to emergency funding to support local demands in how expenditure has what is expected to be a difficult winter. supported the key objectives of the charity; - Expenditure specifically relating to the funds raised is actively - investment policy and restricted to a minimum and budgets are submitted prior to a objectives including any fund-raising event if necessary, which, once agreed, cannot be ethical investment policy exceeded. adopted. Expenditure on grants and maintaining the minibus is controlled by minuted voting at Club Business Meetings, where agreement is sought for expenditure on local, national and international projects or needs. The chairman of the Grant awarding subcommittee has discretion to release funds up to a maximum of £500 in emergencies without prior Club/Trustee approval, the decisions being ratified later to allow expediency. None ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** March **2012** **TAR** 12 **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Michael Read David White **Position (eg Secretary, Chair, etc)** President Secretary **----- Start of picture text -----**
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March **2012** **TAR** 13 CHARITY COMMISSION FOR ENGLAND AND WALES LECHLADE & DISTRICT LIONS CLUB 1179767 Receipts and pa ments accounts CC16a For the period fro 0110712021 3010612022 Section A Receipts and payments un￿StrIcterI funds tothe nearest Restricted funds to the nearest£ Endowment funds Total funds Last year the nearesi£ to the nearest £ to the nearest £ A1 Receipts 8.259 16,003 1.241 1.009 8.259 16,003 1,241 1.009 Donation Mini-bus BaDk Inte￿St Club Administration Soual 2.580 809 2.580 809 Ukr8ine App&81 2,305 2,305 Sub total (Gross income forARJ 29,901 2,305 32,206 A2 Asset and investment sales, Isee tablel. Sub total zzzz Total receipts 29,901 2,305 32,206 A3Pa ments 8,113 6.248 3,288 2.646 483 6,113 6.246 3,288 2,646 Gf8nis Club AdmiDistr3I￿ UkrainB Appeal L¢IF 4,278 4.278 Sub total 18,775 4.278 23,053 A4 Asset and investment purchases, (see table) Sub total Total payments 18,775 4.278 Z3.053 Net of receipts/(payments) A5 Transfers he￿een funds A6 Cash funds last year en(1 Cash funds this year end 11,126 1,973 £14,161 £23,314 1,973 1,973 9,153 14,161 23,314 Section B Statement of assets and liabilities at the end of the period Unrestr¢¢ted funds to nearg$t £ Restricted funds to np3rest£ Endowment fund5 to nearest E iaieyoiie5 B1 Cash funds 16.976 5,244 ClubAdminislralion + Social 1,094 Total cash funds 23,314 I￿r8e balan￿$ receipJ5 and paymenls ¢o￿t¢S￿l Unrestricte(I fund$ to n•aro¥t£ Restricted funds Endowment fund5 to nearest£ Details to nparest É 82 Other monetary ass8ts Fund to which Ssot belon Cost loptionall Current value Fund to which a55et belo Detdils Current valuè Cost loptlonall B4 Assets retained for the charity's own use Fund to which relate5 Amount due Details When due BS Liabilities Signetl by one or two tru51ee5 on b8half of all the trustees Signaluie Print Name Date of roval R J PHIPPS CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Saction A Independent Examinerfs Report Report to the trusteesl members of Lechlade & Dislrict Lions Club On accounts for the year ended 30 June 2022 Charity no {if any) 1179767 Set out on pages Attached I report to the trustees on my examinalion of the accounts of the above charity ("the Trust") for the year ended 30 June 2022. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145151{b} of the Act. I have completed my examination. I confirm that no material matters have come to my attention lolher than that disclosed below "} in connection with the examination which gives me cause to believe that in, any material respect". accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed- Date: Name: Liesel E Sanford Relevant professional qualification{sl or body (if any}- Institute of Chartered Accountants in England and Wales Address: 25 The Wern, Lechlade, Gloucestershire, GL7 3FF IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES LECHLADE & DISTRICT LIONS CLUB 1179767 Receipts and ments accounts CC16a For the period from To 0110712021 3010612022 Section A Receipts and payments Unrestricted funds Restncted funds to the n¢$re3t£ Endowment funds tothe newrest £ Total funds Lasl year to the nÈères¢ to the nearest £ to the nearest Al Recei 8.2S9 8,259 16.003 1,241 1,009 Donations 16,003 1.241 GIrtA Bank Inleresi Club AdminiStr8tion So¢i¥l UkraintAppeal 2,580 809 2,580 809 2.305 2,305 Sub total(Gross income forAR) 29,901 2,305 32,206 A2 Asset and investment sales. (see tabltl. Sub total zzzz 29,901 2,305 32,206 A3Pa ments Charrtable a¢tivibes Grartts 8.113 6.246 3,288 2,646 6,246 3.288 2.646 483 Club Adrninislraiion Ukr?Ine Apppal via LCIF 4.278 4,278 Sub total 1&,775 4,278 23.053 A4 Asset and investment urchases, (see table) Sub total 18,775 4,278 23,053 Net of receipts/(payments) A5 Transfers be￿een funds A6 Cash fund5 last year end Cash funds this year end 11,126 1.973 £14,161 £23,314 1,973 1,973 9,153 14,161 23,314 Section B Statement of assets and liabilities at the end of the period Unrestricted fLFnds to nearest £ Restricted funds to nearest E Endowment funils to nearest£ iaregories B1 Cash funds Activrtieg 16.976 5,244 Club AdminislralioD + Sccial 1,094 Total cash funds 23,314 18gréé baLa￿@S Mlh ip.I*ip15 dnd pay￿entS acco￿t{SI) Unrestricted tund5 to neare$t£ Restricted funds to nearest E Endowment funds Details to nearest£ B2 Other morletary assets Fund to whirh ¥59¢ beloD Cosiitsptlon811 Current value Fvnd to which asset belon Current value Dotsils Cost loptionall B4Assèts ￿taIned forthe Charity's own use Fund to which relates Amountduo When due Details BS Liabilities Signed by one or two Irusle&s on behalf of all the trustees Signature Pnnt Name Date of ioval R J PHIPPS