Trustees. Annual Report for the period Peri[￿ start date 01 107 Period end date 2Q20 2021 From To Section A Reference and administration details Charity name Lechlade & District Lions Club Other names charity is known by Lechlade Lions Registered charity number (if any> 1179767 Charity's princlpal address 52 Roman Way Lechlade Glos Postcode GL7 3BP Names of the charity trustees who manage the charity Dates acted If not for whole ear Tru$t•• name Office Irf any) Name of person {or body) entitled int trustee ifan Anthony Brown Robert Phipps David White President Treasurer Secretary Jacob Nelson Stephen Jones Michael Read lan Kingsford Names of the trustees for the charity. if any, (for example, any custodian trustees) Name Dates actsd rf not for whole ear Names and addresses of advisers (Optional Tnforniation) of advlser Name Address Name of chief executive or names of senior stsfr members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts TAR March 2012 Type of goveming document Constitution How the charity is constituted Charitable Incorporated Organisation Ttustee selection methods Elected by Club Members Additional governance issues (Optional infom7ation) NIA You may choose to include additional information, where relevant, about-. policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider networt( with which the charity relationship with any related parties- tnjstees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular: the advan￿ment of citizenship by.. promoting the principles of good citizenship; encouraging members to take an active interest in the civic, cullural. social and moral welfare of the community. providing a fowm for the open discussion of all matters of public interest- provided that partisan politics and sectarian religion shall not be debated by members; Summary of the objects of the charity set out in its governing document encouraging seN1￿-m1nded people to serve their community without personal reward and encouraging the promotion of high ethical slandards in commer￿, industry, professions, public works and private endeavours., supporting youth to develop their skills. capacities and capabilities to enable them to participate in society as mature and responsible individuals; promoting the Voluntary Sector for the public benefit by associating with local authorities in a (x)mmon effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and intemational communilies- TAR March 2012 promoting volunteering. the relief of povety and the relief of those in need in particular by providing humanitarian aid and disaster relief. the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues., promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment., andlor romotin communi rtici tion in health recreation. The activities of the Club are to apply its income for any purpose that is charilable according to the current laws of England and Wales. The income will be for the benefit of any individual, group of individuals, organisations or other charities. During the year the Club has=_ Maintained a Community Minibus. Supported the community response to Covid-19 by manning a local support helpline and delivering medication to shielding residents of the surrounding area Made grants and donations totalling £4,905. Summary of the main activities undertaken for the public benefit in relatton to Ihese objects (include within this section the statutory declaration that trustees have had regard lo the guidance issued by the Charity Commission on public benefit) he money was spent supporting many diverse causes including the local foodbank and several local families who got into difficulties during the pandemic. The club also donated to local schools to enable them to purchase lap tops to support home schooling while the schools were closed. The club also supported the Lions Club Intemational Fund in their wortd wide support.) Raised funds by: _ Donations Organised a fund-raising event during the Christmas period. (Santa Sleigh.) A financially signifscant Ebay sale of an asset donated by a local Club supporter. Wine Tasting via Zoom. Plant Sales. Addltlonal detalls of obJectives and activities (Optional inforniation} TAR March 2012 The number of applicalions thal can be supported is. of necessity, limited to Ihe amount of funds available for distribution in any one year. The Trustees have determined thal the priorities for funding will be: subject to other elemenls of the Trustees grant-making policy, no restrictions are imposed on the purpose for which a grant may be made., thus applications for support towards capitsl projects, other projects or core costs are considered., as there are numerous Lions Clubs in the UK, applications from 105CW Distrtct Area and surrounding districts are generally given a priority, with those in the counties of Gloucestershire, Oxfordshire and Wiltshire also being considered. Trustees also consider intemational funding requests referred to them and by the Lions Intemational organisation- candidates for supportandlorgrants are all considered on Iheirown merits, following investigation by the 'Community Services Committee,. However, given that rnost of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the fomier as a guiding principle the following are examples of areas adopted for support= Local charities youth groups, groups working with the elderiy, residential and nursing homes, individual appeals. You may choose to include further statements, where relevant, about-. policy on grantmaking- policy programme related investment. Youth and children's or anisations - sport related groups or individuals, scouting and guiding, youth club activities. young people undertaking overseas assignments- Communi facilities - relief of hardship for individuals and families, village hall projects, community group initiatives. contribution made by volunteers. The above priorities in this policy will be reviewed every year (or more often if deemed appropriate by the Trustees) and may be changed in accordance with the Trustees, view of the most effective application of available funds at any point in time. 1. Princi In awarding grants, the Trustees will apply the following principles.. Trustees will not normally support applications from large national charities (unless it is from and for Ihe local branch use) or Gharities dedicated to issues deemed by the Trustees to be already well Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation. all applications from previous recipients of grants orfrom previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration. 2. Exclusions TAR March 2012 The Trustees will not normally approve the use of funds for. medical research projects of international, national or locally based charities., purposes for which govemment has a statutory responsibility to provide. 3. Grant A lication Process All applications for grants should be made to Lion Secretary through the website htt .'Ilwww.lechladelions.or .uk. Whilst the initial (x)ntaGt may be by any electronic means, all applications must be supported by way of a paper application document. Before awarding a grant to an organisation or an individual, the Trustees require that the applicant should= inform the Trustees of the purpose of the application, details of the project. the way in which the grant will be used and how it will be managed effectively for its intended purpose. provide adequate information regarding the identity and financial status of the applicant andlor of the status of the person(s) who will carry out the projecuwork., demonstrdte that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant- also in relation to any risk of injury by reason of the project or purpose for which the grant is awarded. all equipment purchased with the grant is owned and remains the property of the grant reapient (whether an organisation or an individual)- on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Secretary. to comply with the Data Protection Act 1998. applicants are required lo consent to the use of personal data supplied by them in the processing and review of their application. This includes transfer to and use by such individuals and organisations as the Trustees deem appropriate. The Trustees require the assuran of the applicant that personal data about any other individual is supplied to the Trustees with hislher consent. At the point of submitting application. applicants are asked to confirm this consent and assuran￿. 4. Assessment Process The assessment process will be that: all grants applications will be subject to initial assessment to ensure that they meet the basic criteria for funding. Granls will be considered by the Trustees at their meetings and they will aim to write to all applicants infomiing them of the outcome of their application for funding within three months of the date of Ihe application,. TAR March 2012 Trustees wi15 not be obliged to provide an explanalion to the applicant should their application be unsuccessfijl, however Trustees do realise the importance of feedback and will where appropriate provide suitable comment to the applicant. applicants should note that Trustees receive far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the Trustees and a detailed assessment has been made, Trustees may still be unable to provide the grant. 5. Monitorin and Publici It is the policy of Ihe Trustees to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide.. a statement of how the grant monies have been spent. details (where appropriate) of other funds applied to the same project: Trustees or their represenlative(s) may, where appropriate, visit th8 applicant to view the progresslsuccess of the project and see how and where the grant has been spent. Trustees ask applicants to consent to the use of their information and project details for publicity purposes, induding on-line, in print and othetwise. Section D Achievements and performance TAR March 2012 Section D Achievements and performance During the last Lionistic Year, 1 July 2020-30 June 2021, the Club has, naturally had its aclivities curtailed by the impact of Covid 19 as face-to- face contact has been impossible or at best difficult and many other events for which we provide manpower and thereby receive an income have been cancelled or postponed. Summary of the main achievements of the charity during the year The Club has however, managed to creatively raise a reduced total compared to previous years by using non-face-to-face mediums and by appealing through digital channels. We were able to cary out fund- raising events during the Christrnas period (Santa Sleigh) still following the govemment rules following advice from Lions Club Intemational. TAR March 2012 Section E Financial review Our annual ideal is to ensure that all funds raised by Club activity are spent on grant awards. Clearfy there phasingrtiming issues which impact on this objective, such that annual deficits are rare-we aim to complete each accounting year with a small surplus but this is not enshrined in our constitution. Brfef statement of the charity's policy on reserves One key area where funds are retained and "ring-fenced. are in relation to a long-term reserve fund to facilitate the replacement of the Minibus when the current vehicle reaches the end of its useful life. The degree to which funds are retained is very dependent on annual income levels and 11 vary as a result each year. The Club operates a Social Fund, which is solely to pay for non- charitable, members social events. This accounl is maintained with a ositive financial balan￿ at all times and cannot bè in deficit at an time. Details of any funds materially in deficit None Further financial revlew details (Optional inforniation) During the year fund-raising activities produced an income of £10,641 (with no Gift Aid having been received due to later settlement by HMRC following our annual claim.) Grants of £4,905, expenses directly relating to fund-raising of £1.385, minibus running expenses of £1,949 and general Club operating expenditure-total outgoings were £10,060, leaving a surplus of £581. You may choose to include additional information, where relevant about: the charity's principal SoUr￿S offunds {including any fundraisingl- how expenditure has supported the key objectives of the charity: investmeni policy and objectives including any ethical investment policy adopted. Expenditure specifically relating IL the funds raised is actively restrided to a minimum and budgels are submitted prior to a fund-raising event if necessary, which, once agreed, cannot be exceeded. Expenditure on grants and maintaining the minibus is controlled by minuted voting at Club Business Meetings, where agreement is sought for expenditure on local, national and international projects or needs. The chairman of the Grant awarding sub-committee has discretion to release funds up to a maximum of £500 in emergencies wilhout prior ClublTrustee approval, the decisions being ratified later to allow ex edien Section F Other optional information None Section G Declaration The trustees declare that they have approved the trustees, reFK)rt above. TAR March 2012 Igned on behalf of the charty's trustees Signature(s) Full name(s) Position {eg Secretary, Chalr, etc Date Anthony Brown President David White Secretary 21 f/21 21 202/ TAR March 2012 Lechlade & District Lions Club-Income & Expenditure 2020_21 |Income|Amount|Amount|Expenditure|Amount|Amount| |---|---|---|---|---|---| |Fund Raising Activities|£|2,744.00
|Grants|£|4,905.00
| |Donations|£|4,377.00
|Fundraising Activities|£|1,385.00
| |Minibus Income|£|1,890.00
|Minibus running costs|£|1,949.00
| |Members' subscriptions|£|1,630.00
|Membership subscriptions to LCI|£|1,630.00
| |Gift Aid|£|-
|Club Expenditure|£|191.00
| ||£|10,641.00
||£|10,060.00
| |Surplus|£|581.00
||||