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2025-07-31-accounts

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Trustees' Annual Report for the period
Period start date Period end date
From Day Month Year To Day Month Year
1 August 2024 31 July 2025
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Section A Reference and administration details

Charity name Langney Community Library

Other names charity is known by LCL

Registered charity number (if any) 1179763 Charity's principal address 1 Rydal Way

Eastbourne East Sussex Postcode BN23 8HU

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Alan Shuttleworth Chair
2 Tim Hervey CTA Treasurer & Secretary
3 Susan Tourle
4 Hugh Parker
5 Gordon Jenkins Appointed 03/02/2025
6 Lyn Parr Appointed 03/02/2025
7
8
9
10
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Names of the trustees for the charity, if any, (for example, custodian trustees)

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Name Dates acted if not for whole year
None
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Names and addresses of advisers (Optional information)

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Type of adviser Name Address
None
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Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted Charitable Incorporated Organisation (CIO)

Trustee selection methods Appointed by Trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

LCL currently has no adopted policies or procedures for trustee training. At the date of his appointment, Tim Hervey was already a trustee and the treasurer of another charity and has considerable experience as a trustee. The Trustees have considered and intend to introduce appropriate training for all the existing Trustees and induction and training for newly appointed trustees. New Trustees are expected to familiarise themselves with the Charity Commission's own 'CC' guidance in CC3 and CC3a. All Trustees are expected to keep abreast of recent developments.

The organisational structure is described in note C5 to the accounts. LCL has close informal links with several other local community libraries with whom we share ideas and general information.

Information about related parties is disclosed in note C6 to the accounts.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To promote for the benefit of the residents of the Langney and the surrounding areas and communities the provision of the Library for learning, recreation and or other leisure-time occupation of individuals who have need of such facilities by reason of their age, youth, infirmity or disability, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents.

Objectives and activities
To promote for the benefit of the residents of the Langney and the
surrounding areas and communities the provision of the Library for
learning, recreation and or other leisure-time occupation of individuals
who have need of such facilities by reason of their age, youth, infirmity or
disability, financial hardship or social and economic circumstances or for
the public at large in the interests of social welfare and with the object of
improving the condition of life of the said residents.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 Main activities:

Operating the Community Library

Operating the Community Hub

Provision of laptop computers (see Section D for more details)

Summer Reading Challenge during the summer holidays (see
Section D for more details)

Outreach to, and liaison with, local infant and junior schools including
arranged visits by pupil groups to the Community Library and the
Trustees visiting and attending school assemblies

Implementing existing plans for improved disability provision and
access for community groups to use the Community Hub

Liaison and negotiation with all relevant parties regarding a move to a
larger unit within Langney Shopping Centre.
The Trustees declare that they have had regard to the Charity
Commission's guidance on public benefit.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

The Community Library is run entirely by unpaid volunteers who, with great enthusiasm, give up their time and devote much energy to help run a smooth operation. During the year there were up to 27 volunteers including six Trustees. The Community Library would not be able to operate without the volunteers and the Trustees are extremely grateful to all of them for what they do and the range of knowledge, skills and experience they bring with them.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Community Library has been open throughout the year with regular opening hours between 10:00am and 4:00pm on Tuesdays, Wednesdays, Thursdays and Fridays and 10:00am to 1:00pm on Saturdays. The Trustees and Library Operations Team regularly review the extension of opening hours but at least two more Duty Manager and several volunteers are needed to make this viable.

The Community Hub, located in the basement of the Community Library, as well as the Community Library when closed, has only been regularly used by three organisations during the year. The Trustees have made some progress in establishing links with other potential groups and organisations seeking a space to run sessions, but these have not yet come to anything.

The Christmas fair was held in 2024 and the Easter raffle fundraising event was held during 2025. LCL's registration with the Eastbourne Local Lottery since September 2019 has continued to provide regular fundraising income each month and a discretionary grant. LCL has been registered with easyfundraising.com for over two years whereby eligible purchases from over 8,000 brands made by those nominating LCL as their chosen cause generate receipts for LCL at no cost to the purchaser.

Community projects and Community outreach

Membership

The number of members as at 31 July 2025 was 2,802 (2,578 as at 31 July 2024) net of any member reported as deceased and whose records have been deleted from the system. There were 224 new member registrations during the year and four members removed as deceased or resigned. The membership continues to increase although there is a significand number of members who are inactive, i.e. do not use the library.

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Footfall and laptop computer users

Footfall (the number of visitors to the Community Library) and the number of laptop computer users are recorded for each shift.

The table below provides a summary for the year ended 31 July 2024.

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|||||| |---|---|---|---|---| |Laptop|Laptop| |Footfall|Footfall|users|users| |am shift|pm shift|am shift|pm shift| |Total|7,564|3,337|156|129| |Number of shifts|255|200|255|200| |Average per shift|30|17|1|1| |Maximum in a shift|73|37|4|3| |Minimum in a shift|11|4|0|0|

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Summer Reading Challenge

LCL operated the scheme run by East Sussex Library Service in conjunction with the Reading Agency. 47 children (19 boys and 28 girls), including four of pre-school children, participated in the 2024 challenge with 15 of those children joining the Community Library in order to participate in the challenge. 21 children (4 boys and 17 girls) including - two pre school children completed the challenge.

Section E Financial review

Brief statement of the charity’s policy on reserves

The CIO's Reserves Policy is to maintain a general reserve of £5,000 representing one year's estimated operating costs.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The CIO relies heavily on donations, fundraising activities, printing/ photocopying charges and room hire to help fund the Community Library's general operating costs. Tow fundraising events took place during the year, A Christmas Fair, which raised £751 (before expenses) and an Easter raffle, which raised £120 in ticket sales. The remainder of the fundraising income came from Eastbourne Local lottery providing £199, £50 from easyfundraisning.com, £2 from credit card cashback and £82 from other sources.

No grant applications were submitted during the year.

The continued availability of the two desktop computers and library software enables LCL to provide the library service to its members and fill the gap following the closure of the local branch of the County library.

The continued free availability of four laptop computers with Internet access, which are available for LCL's members, and a printer together provide facilities to those who do not own a computer and/or a printer. The four laptops were available throughout the year but they have not been as widely used as expected. Furthermore, a 'computer buddy' is normally on hand to help members with IT hardware and/or software issues including e.g. setting up and/or accessing an email account, job searches and online applications and printing forms, travel and other documents etc. They can also advise on matters relating to members'

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own devices. However, one of the 'computer buddies' has not been available due to health reasons and so the other volunteers have done their best to help when needed.

LCL welcomes and assists anyone and everyone as members including the young, elderly, infirm, enabled, physically and/or mentally disabled, socially and/or financially deprived, health deprived, employment and/or education deprived - no matter what their race, ethnicity or religion – LCL is all inclusive.

LCL has no investments and so requires no investment policy or objectives.

Section F Other optional information

The Trustees regularly monitor the overall impact on the Community Library's operations of the Covid-19 situation as new variants emerge.

Section G Declaration

The Trustees declare that they have approved this Trustees’ Annual Report.

Signed on behalf of the charity’s trustees

Signature
Full name
Position (e.g. Chair, Secretary)
Date
Alan Shuttleworth
Tim Hervey CTA
Chair
Treasurer & Secretary
01/092025
01/09/2025

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Charity Name No (if any)
Langney Community Library 1179763
Receipts and payments accounts CC16a
For the period Period start date Period end date
From 1 August 2024 To 31 July 2025
Section A: Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to nearest to nearest to nearest to nearest to nearest
£ £ £ £ £
A1 Receipts
Donations: Gift Aid 60 - - 60 133
Donations: Non-Gift Aid - - - - -
Gift Aid Small Donations Scheme 827 - - 827 1,093
Fundraising 1,204 - - 1,204 422
Grant income 0 (0) - - 3,637
HMRC: Gift Aid claim 227 - - 227 137
Bank deposit & other interest (Gross) - - - - -
Community Hub hire income 194 - - 194 240
Printing and photocopying income 902 - - 902 999
Refreshments income - - - - 5
Income from sale of books 807 - - 807 1,253
Sub total
4,221 (0) - 4,221 7,919
(Gross income for AR)
A2 Asset and investment sales
Proceeds from sale of assets 1,646 123 - 1,769 -
- - - - -
Sub total 1,646 123 - 1,769 -
Total receipts 5,867 123 - 5,990 7,919
A3 Payments
Training & meeting expenses 70 - - 70 56
Fundraising expenses 170 - - 170 42
Printing, postage, stationery & advertising 54 - - 54 98
Insurance 803 - - 803 819
Computer consumables & software licences 869 - - 869 751
Repairs and renewals 30 - - 30 31
Refreshments 132 - - 132 150
Cleaning materials 104 - - 104 40
Broadband, telephone & utilities 1,163 537 - 1,700 1,678
Sundry expenses 602 - - 602 311
Book purchases - - - - -
Sub total 3,997 537 - 4,534 3,976
A4 Asset and investment purchases
Computer equipment & software 320 - - 320 -
Community Hub - 276 - 276 -
Platform stairlift - - - - -
Fixtures, fittings & equipment 19 - - 19 19
Sub total 339 276 - 615 19
Total payments 4,336 813 - 5,149 3,995
Net receipts/(payments) 1,531 (690) - 841 3,924
A5 Transfers between funds (1,688) 1,688 - - -
A6 Cash funds last year end 17,042 3,112 - 20,154 16,230
Cash funds this year end 16,885 4,110 - 20,995 20,154
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CC16 R&P accounts (SS)

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Section B: Statement of assets and liabilities at the end of the period

Categories
Signed by two Trustees on
behalf of all the Trustees
B1 Cash funds
B5 Liabilities
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s
own use		 Signature
Amounts due to suppliers
Amounts due to suppliers
Book stock (Note C9)
Community Hub (Note C11)
Community Hub (Note C11)
Total cash funds
Bank current accounts
Cash in hand
Details
(Agree balances with receipts and payments
account(s))
Gift Aid claim for 2024/25
Details
Platform stairlift (Note C12)
Income from sale of books
Details
Details
Computer equipment (Note C10)
Computer equipment (Note C10)
Computer software (Note C10)
Computer software (Note C10)
Details
Fixtures, fittings & equipment
(Note C10)
Fixtures, fittings & equipment
(Note C10)
Platform stairlift (Note C12)		 Unrestricted
funds
Restricted
funds
to nearest
£
to nearest
£
16,127
4,110
758
-
-
-
16,885
4,110
OK
OK
Unrestricted
funds
Restricted
funds
to nearest
£
to nearest
£
165
-
-
-
-
-
-
-
Fund to which
assets belong
Cost
(optional)
-
-
Fund to which
assets belong
Cost
(optional)
Unrestricted
5,390
Restricted
1,637
Unrestricted
596
Restricted
3,597
Unrestricted
32
Restricted
955
Unrestricted
7,107
Restricted
18,898
Unrestricted
-
Restricted
-
Unrestricted
-
Fund to which
liabilities relate
Amount due
(optional)
Unrestricted
216
Restricted
-
-
-
ALAN SHUTTLEWORTH
Print Name
TIM HERVEY CTA		 Endowment
funds
to nearest
£
-
-
-
-
OK
Endowment
funds
to nearest
£
-
-
-
-
Current value
(optional)
-
-
Current value
(optional)
2,188
596
307
829
2
56
4,219
11,297
-
-
80,000
When due
(optional)
18/08/2025
Date of
approval
01/09/2025
01/09/2025

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Section C: Notes to the accounts

C1 Legal status

Langney Community Library is a Charitable Incorporated Organisation (CIO), which is a charity registered as a body corporate under Part 11 of the Charities Act 2011.

C2 Alternative name abbreviations

In the following notes, Langney Community Library may be referred to as "LCL" or "the CIO".

C3 Accounts

The accounts have been prepared for the period from 1 August 2024 to 31 July 2025. The Last year amounts are for the CIO's sixth period, being from 1 August 2023 to 31 July 2024.

C4 Guarantees and debts

The Charitable Incorporated Organisations (General) Regulations 2012 require the following information to be given by way of note:

a) Particulars of any guarantee given by the CIO, where any potential liability under the guarantee is outstanding at the date of the Statement of assets and liabilities (31 July 2025); and

b) Particulars of any debt outstanding at the date the Statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the CIO's assets.

LCL has given no such guarantee and has no such debt.

C5 Donated goods and services

LCL appreciates and acknowledges the huge volume of donated books from the general public. Once donated, the books are treated as LCL's property and they are processed in accordance with LCL's Donated Books Procedures. Any donated book that is either a duplicate of an existing stock book or is unsuitable for retention as a stock book is either sold or, if it cannot be sold, scrapped. See also note C9 below.

Like many charities, the CIO is managed by a team of unpaid Trustees who meet at least quarterly. They are supported by the General Committee, comprising the Trustees, the Duty Managers and one or two other members of the volunteer staff. The General Committee meets monthly and deals with e.g. library operations, premises matters and fundraising. All Sub-Committees report back to the General Committee. The Library Operations Team (LOT), comprising the Duty Managers, manages the day to day running of the library which is carried out by numerous unpaid volunteer staff including the LOT and General Committee members. LCL and the Trustees appreciate and acknowledge the services and generous support of all the volunteer staff without whom the library would not be able to operate to the detriment of all the library's users and the local community.

C6 Transactions with related parties and Trustees

LCL has no related parties other than the Trustees and the owners of Langney Shopping Centre.

The owners of Langney Shopping Centre and LCL were the parties to a one-year Licence to Occupy a Commercial Unit within Langney Shopping Centre. The terms of the Licence included that no rent or service charge is payable by LCL. That Licence, signed on 8 June 2023,.expired on 19 May 2024. Since then, LCL continued to occupy the same commercial unit on the basis of the negotiations with owners of Langney Shopping Centre referred to in the next paragraph until a new Licence to Occupy a Commercial Unit was signed on 28 March 2025 and which expires no later than 27 March 2026. LCL appreciates and acknowledges the generosity and support of Langney Shopping Centre's owners.

Between April 2023 and October 2024, LCL had been negotiating to sublet another ommercvial unit within Langney Shopping Centre. However, those negotiations did not progress as LCL hoped with the result that LCL was unable to sublet the other commercial unit.

Apart from the two transactions detailed below, there were no transactions with the Trustees other than for reimbursement of expenses incurred by them on the LCL's behalf. See also note C7 below.

The following two transactions occurred during the year with one Trustee, Tim Hervey (Secretary and Treasurer): - he paid £14.53 for some spare and unused computer equipment that cost £14.53 in 2020/21,

C7 Remuneration or expenses paid to Trustees or related parties

No Trustee receives any remuneration and, as stated in note C6 above, the Trustees receive no expenses other than the reimbursement of expenses incurred by them on LCL's behalf.

No related party receives any remuneration or expenses.

C8 Movement on particular restricted funds

LCL does not consider that any disclosure would help donors who have stipulated how their donated money has been spent. In those cases where the restricted funds are to be spent as stipulated by the donor, LCL has undertaken to provide the donor with appropriate evidence to demonstrate how the funds have been spent.

C9 Book stock

As referred to in note C5 above, donated books are treated as LCL's property. Donated books, by their very nature, have no purchase cost to LCL and, so far as those donated books that are retained, become an asset by inclusion in LCL's book stock once they are processed and added to the library's system. Donated books that have yet to be processed and added to the library's system and donated books removed from the library's system are excluded from the replacement cost and current value referred to below.

The book stock has a replacement cost of approximately £80,000 at 31 July 2025 and is shown as the current value in Section B4 above.

At 31 July 2025, LCL had purchased new books costing £160 using restricted funds donated for that purpose.

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Section C: Notes to the accounts - continued

C10 Fixtures, fittings & equipment, Computer equipment and Computer software

The current values shown in section B4 above in respect of these assets are estimated and based on each asset's respective depreciated cost using assumed depreciation rates of:

20% reducing balance for Fixtures, fittings & equipment,

25% reducing balance for Computer equipment,

33.33% reducing balance for Computer software.

Grant funding has not been accounted for in this value.

LCL's insurance policy includes contents cover for all fixtures, fittings and equipment.

C11 Community Hub

The building works for the Community Hub were completed in August 2020. These works are an asset and the asset represents a tenant's improvements to the landlord's property and, up to 9 September 2024, was insured as such. Since 10 September 2024, the asset has not been insured as its recoverable value is limited, as explained in the following paragraph.

The current value shown in section B4 above in respect of this asset is estimated and based on the asset's depreciated cost using an assumed depreciation rate of 10% reducing balance. Grant funding has not been accounted for in this value. However, that current value is unlikely to be recovered in the event that LCL vacates the currently occupied Commercial Unit although negotiations with an incoming tenant would seek to maximise any sale proceeds.

C12 Platform stairlift

The installation of the platform stairlift was completed in September 2021. This asset represented a tenant's improvements to the landlord's property and, up to 9 September 2024, was insured as such. Since 10 September 2024, the asset was not insured as its recoverable value was limited, as explained in the following paragraph.

The platform stairlift was, disappointingly, little used. The ongoing maintenance costs were considerable for little benefit. In view of the negotiations to

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