2024-07-31-accounts - Langney Community Library

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Trustees' Annual Report for the period
Period start date Period end date
From Day Month Year To Day Month Year
1 August 2023 31 July 2024
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Section A Reference and administration details

Charity name Langney Community Library

Other names charity is known by egistered charity number (if any) Charity's principal address	LCL
	1179763
	1 Rydal Way
	Eastbourne
	East Sussex
	Postcode BN23 8HU

Registered charity number (if any) 1179763

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Alan Shuttleworth Chair
2 Tim Hervey CTA Treasurer & Secretary
3 Susan Tourle
4 Hugh Parker
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, custodian trustees)

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Name Dates acted if not for whole year
None
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March 2012

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Names and addresses of advisers (Optional information)

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Type of adviser Name Address
None
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Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation (CIO)

(eg. trust, association, company)

Trustee selection methods

Appointed by Trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Youmay chooseto include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity’s organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties;
trustees’ consideration of
major risks and the system
and procedures to manage
them.

LCL currently has no adopted policies or procedures for trustee training.
At the date of his appointment, Tim Hervey was already a trustee and the
treasurer of another charity and has considerable experience as a trustee.
The Trustees have considered and intend to introduce appropriate training
for all the existing Trustees and induction and training for newly appointed
trustees. New Trustees are expected to familiarise themselves with the
Charity Commission's own 'CC' guidance in CC3 and CC3a.
The organisational structure is described in note C5 to the accounts. LCL
has close informal links with several other local community libraries with
whom we share ideas and general information.
Information about related parties is disclosed in note C6 to the accounts.
Risk identification and management is carried out by the Library
Operations Team, the General Committee and the Trustees.

Section C Objectives and activities

To promote for the benefit of the residents of the Langney and the surrounding areas and communities the provision of the Library for learning, recreation and or other leisure-time occupation of individuals Summary of the objects of the who have need of such facilities by reason of their age, youth, infirmity or charity set out in its disability, financial hardship or social and economic circumstances or for governing document the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents.

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Main activities:  Operating the Community Library  Operating the Community Hub
Summary of the main  Provision of laptop computers (see Section D for more details) activities undertaken for the  Summer Reading Challenge during the summer holidays (see public benefit in relation to Section D for more details) these objects (include within  Outreach to, and liaison with, local infant and junior schools including this section the statutory arranged visits by pupil groups to the Community Library and the declaration that trustees have Trustees visiting and attending school assemblies had regard to the guidance  Implementing existing plans for improved disability provision and issued by the Charity access for community groups to use the Community Hub Commission on public  Liaison and negotiation with all relevant parties regarding a move to a benefit) larger unit within Langney Shopping Centre. The Trustees declare that they have had regard to the Charity Commission's guidance on public benefit.

Additional details of objectives and activities (Optional information)

The Community Library is run entirely by unpaid volunteers who, with great enthusiasm, give up their time and devote much energy to help run You may choose to include a smooth operation. During the year there were up to 27 volunteers further statements, where including four Trustees. The Community Library would not be able to relevant, about: operate without the volunteers and the Trustees are extremely grateful to  policy on grantmaking; all of them for what they do and the range of knowledge, skills and experience they bring with them.

policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

The Community Library has been open throughout the year with regular Summary of the main opening hours between 10:00am and 4:00pm on Tuesdays, achievements of the charity Wednesdays, Thursdays and Fridays and 10:00am to 1:00pm on during the year Saturdays. The Trustees and Library Operations Team regularly the extension of opening hours but at least one more Duty Manager and several volunteers are needed to make this possible.

The Community Hub, located in the basement of the Community Library, as well as the Community Library when closed, has only been regularly used by one organisation during the year although the Trustees have made good progress in establishing links with other potential groups and organisations seeking a space to run sessions.

No Christmas fair was run in 2023 due to the expectation of a move to a larger unit within Langney Shopping Centre. The Easter raffle fundraising event was held during the year albeit a much smaller scale event. LCL's registration with the Eastbourne Local Lottery since September 2019 has continued to provide regular fundraising income each month and a discretionary grant. LCL has been registered with easyfundraising.com for over a year whereby eligible purchases from over 7,500 brands made by those nominating LCL as their chosen cause generate receipts for LCL at no cost to the purchaser.

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Community projects and Community outreach

East Sussex Hearing has run monthly hearing aid maintenance sessions on Friday afternoons.
Rhymetime sessions have been run by the local West Rise School during term time as well as our own sessions.
IT/digital skills drop-in sessions and arranged IT/digital skills training and help with laptop computers and other devices.

Membership

The number of members at 31 July 2024 was 2,578 (2,275 at 31 July 2023) net of any member reported as deceased and whose records have been deleted from the system. There were 303 new member registrations during the year and no members removed as deceased or resigned. The membership continues to increase.

Footfall and laptop computer users

Footfall (the number of visitors to the Community Library) and the number of laptop computer users are recorded for each shift.

The table below provides a summary for the year ended 31 July 2024.

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|||||| |---|---|---|---|---| |Laptop|Laptop| |Footfall|Footfall|users|users| |am shift|pm shift|am shift|pm shift| |Total|8,702|3,867|278|131| |Number of shifts|259|207|258|208| |Average per shift|34|19|1|1| |Maximum in a shift|73|45|4|3| |Minimum in a shift|13|3|0|0|

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Summer Reading Challenge

The 2023 challenge was not run due to the uncertainty as to whether or not LCL would relocate to another unit.

Section E Financial review

Brief statement of the charity’s policy on reserves

The CIO's Reserves Policy is to maintain a general reserve of £5,000 representing one year's estimated operating costs.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any

The CIO relies heavily on donations, fundraising activities, printing/ photocopying charges and room hire to help fund the Community Library's general operating costs. One fundraising event took place during the year, an Easter raffle, which raised £53. The remainder of the fundraising income was from Eastbourne Local lottery providing £196, £128 from easyfundraisning.com, £7 from credit card cashback and £38 from other sources.

Grant applications submitted during the year were done so in anticipation of a move to a larger unit within Langney Shopping Centre. Those applications provided £3,437 of funds. However, with the move to a larger unit being put on hold, discussions are ongoing about the possible need to return some of those grant monies.

March 2012

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ethical investment policy T h e continued availability of the two desktop c o mputers and library adopted. software enables LCL to provide the library se r vice to its members and fill th e gap following the closure of the local branch of the County library. T h e continued free availability of four laptop c o mputers with Internet a c cess, which are available for LCL's member s , and a printer together pr o vide facilities to those who do not own a co m puter and/or a printer. T h e four laptops were available throughout th e year but they have not b e en as widely used as expected. Furthermor e , a 'computer buddy' is n o rmally on hand to help members with IT har d ware and/or software is s ues including e.g. setting up and/or accessi n g an email account, job searches and online applications and printing f orms, travel and other d o cuments etc. They can also advise on matt e rs relating to members' o w n devices. However, one of the 'computer b u ddies' has not been a v ailable due to health reasons and so the oth e r volunteers have done th e ir best to help when needed. L C L welcomes and assists anyone and everyone as members including th e young, elderly, infirm, enabled, physically a nd/or mentally disabled, socially and/or financially deprived, health dep r ived, employment and/or e d ucation deprived - no matter what their race , ethnicity or religion – LCL is all inclusive. L C L has no investments and so requires no in v estment policy or o b jectives.

Section F Other optional information

The Trustees regularly monitor the o v erall impact on the Community Library's op e rations of the Covid-19 situation as new variants emerge.

Section G Declaration

The Trustees declare that they have approved this Trustees’ Annual Report.

Signed on behalf of the charity’s trustees

Signature Full name Position (e.g. Chair, Secretary) Date
	Alan Shuttleworth	Tim Hervey CTA
	Cha ir	Treasurer& Secretary
	18/1 1/2024
		18/11/2024

March 2012

TAR

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Charity Name No (if any)
Langney Community Library 1179763
Receipts and payments accounts CC16a
For the period Period start date Period end date
From 1 August 2023 To 31 July 2024
Section A: Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to nearest to nearest to nearest to nearest to nearest
£ £ £ £ £
A1 Receipts
Donations: Gift Aid 133 - - 133 10
Donations: Non-Gift Aid - - - - 25
Gift Aid Small Donations Scheme 1,093 - - 1,093 741
Fundraising 422 - - 422 1,083
Grant income 3,100 537 - 3,637 (1,521)
HMRC: Gift Aid claim 137 - - 137 120
Bank deposit & other interest (Gross) - - - - -
Community Hub hire income 240 - - 240 310
Printing and photocopying income 999 - - 999 709
Refreshments income 5 - - 5 1
Income from sale of books 1,253 - - 1,253 622
Sub total
7,382 537 - 7,919 2,100
(Gross income for AR)
A2 Asset and investment sales
Proceeds from sale of assets - - - - -
- - - - -
Sub total - - - - -
Total receipts 7,382 537 - 7,919 2,100
A3 Payments
Training & meeting expenses 56 - - 56 1,585
Fundraising expenses 42 - - 42 22
Printing, postage, stationery & advertising 98 - - 98 253
Insurance 819 - - 819 749
Computer consumables & software licences 751 - - 751 613
Repairs and renewals 31 - - 31 21
Refreshments 150 - - 150 100
Cleaning materials 40 - - 40 70
Broadband, telephone & utilities 1,678 - - 1,678 1,465
Sundry expenses 311 - - 311 84
Book purchases - - - - -
Sub total 3,976 - - 3,976 4,962
A4 Asset and investment purchases
Computer equipment & software - - - - 106
Community Hub - - - - -
Platform stairlift - - - - -
Fixtures, fittings & equipment 19 - - 19 1,243
Sub total 19 - - 19 1,349
Total payments 3,995 - - 3,995 6,311
Net receipts/(payments) 3,387 537 - 3,924 (4,211)
A5 Transfers between funds - - - - -
A6 Cash funds last year end 13,655 2,575 - 16,230 20,441
Cash funds this year end 17,042 3,112 - 20,154 16,230
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CC16 R&P accoun s t (SS)

07/01/2025

Section B: Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use Signed by two Trustees on behalf of all the Trustees B5 Liabilities	*Total cash funds* Bank current accounts Cash in hand Details (Agree balances with receipts and payments account(s)) Gift Aid claim for 2023/24 Details Income from sale of books Details Computer equipment (Note C10) C t i t (N t C10) Details Fixtures, fittings & equipment (Note C10) Fixtures, fittings & equipment (Note C10) Signature Amounts due to suppliers Amounts due to suppliers Book stock (Note C9) Community Hub (Note C11) Community Hub (Note C11) Platform stairlift (Note C12) Details ompu er equ pmen o e Computer software (Note C10) Computer software (Note C10) Platform stairlift (Note C12)	Unrestricted funds Restricted funds to nearest £ to nearest £ 16,174 3,112 868 - - - 17,042 3,112 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 227 - 23 - - - - - Fund to which assets belong Cost (optional) - - Fund to which assets belong Cost (optional) Unrestricted 5,654 Restricted 1,637 Unrestricted 498 R i d 3 659 estr cte , Unrestricted 32 Restricted 955 Unrestricted 7,107 Restricted 18,622 Unrestricted 17,719 Restricted 1,381 Unrestricted - Fund to which liabilities relate Amount due (optional) Unrestricted 212 Restricted - - - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - Current value (optional) - - Current value (optional) 2,818 745 160 1 125 , 3 84 4,688 12,276 12,917 1,007 78,000 When due (optional) 18/08/2024 Date of approval
		TIM HERVEY CTA ALAN SHUTTLEWORTH	18/11/2024 18/11/2024

CC16 R&P accoun s t (SS)

07/01/2025

Section C: Notes to the accounts

C1 Legal status

Langney Community Library is a Charitable Incorporated Organisation (CIO), which is a charity registered as a body corporate under Part 11 of the Charities Act 2011.

C2 Alternative name abbreviations

In the following notes, Langney Community Library may be referred to as "LCL" or "the CIO".

C3 Accounts

The accounts have been prepared for the period from 1 August 2023 to 31 July 2024. The Last year amounts are for the CIO's fifth period, being from 1 August 2022 to 31 July 2023.

A grant received in December 2020 was partly repaid in January 2023 because the grant monies could not be fully expended. The amount repaid has been shown as a negative receipt.

Some of the grant monies received during the year may have to be repaid on the basis that they were applied for in respect of LCL's operations being carried on in another unit and the move into that other unit does not take place. if any grant monies are refunded, the refund will be shown in the next year's accounts. Further information about a move tonaother unit is provided in Note 6 below.

C4 Guarantees and debts

The Charitable Incorporated Organisations (General) Regulations 2012 require the following information to be given by way of note:

a) Particulars of any guarantee given by the CIO, where any potential liability under the guarantee is outstanding at the date of the Statement of assets and liabilities (31 July 2024); and

b) Particulars of any debt outstanding at the date the Statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the CIO's assets.

LCL has given no such guarantee and has no such debt.

C5 Donated goods and services

LCL appreciates and acknowledges the huge volume of donated books from the general public. Once donated, the books are treated as LCL's property and they are processed in accordance with LCL's Donated Books Procedures. Any donated book that is either a duplicate of an existing stock book or is unsuitable for retention as a stock book is either sold or, if it cannot be sold, scrapped. See also note C9 below.

Like many charities, the CIO is managed by a team of unpaid Trustees who meet at least quarterly. They are supported by the General Committee, comprising the Trustees, the Duty Managers and one or two other members of the volunteer staff. The General Committee meets monthly and deals with e.g. library operations, premises matters and fundraising. All Sub-Committees report back to the General Committee. The Library Operations Team (LOT), comprising the Duty Managers, manages the day to day running of the library which is carried out by numerous unpaid volunteer staff including the LOT and General Committee members. LCL and the Trustees appreciate and acknowledge the services and generous support of all the volunteer staff without whom the library would not be able to operate to the detriment of all the library's users and the local community.

C6 Transactions with related parties and Trustees

LCL has no related parties other than the Trustees and the owners of Langney Shopping Centre.

The owners of Langney Shopping Centre and LCL were the parties to a one-year Licence to Occupy a Commercial Unit within Langney Shopping Centre. The terms of the Licence included that no rent or service charge is payable by LCL. That Licence expired no later than 20 January 2024 but a Notice of termination was served by the owners of Langney Shopping Centre on 13 April 2023. A new Licence to Occupy, on the same terms, was signed on 8 June 2023. That Licence expired on 19 May 2024. Since then, LCL has continued to occupy the same Commercial Unit on the basis of discussions with owners of Langney Shopping Centre. LCL appreciates and acknowledges the generosity and support of Langney Shopping Centre's owners.

Since April 2023, LCL has been negotiating to sublet another unit within Langney Shopping Centre. At 31 July 2024, those negotiations were still ongoing despite much progress having been made. The Trustees, however, do not anticipate the legal documents being approved and signed by all relevant parties in the near future.

There are no transactions with the Trustees other than for reimbursement of expenses incurred by them on the LCL's behalf. See also note C7 below.

C7 Remuneration or expenses paid to Trustees or related parties

No Trustee receives any remuneration and, as stated in note C6 above, the Trustees receive no expenses other than the reimbursement of expenses incurred by them on LCL's behalf.

No related party receives any remuneration or expenses.

C8 Movement on particular restricted funds

LCL does not consider that any disclosure would help donors who have stipulated how their donated money has been spent. In those cases where the restricted funds are to be spent as stipulated by the donor, LCL has undertaken to provide the donor with appropriate evidence to demonstrate how the funds have been spent.

C9 Book stock

As referred to in note C5 above, donated books are treated as LCL's property. Donated books, by their very nature, have no purchase cost to LCL and, so far as those donated books that are retained, become an asset by inclusion in LCL's book stock once they are processed and added to the library's system. Donated books that have yet to be processed and added to the library's system and donated books removed from the library's system are excluded from the replacement cost and current value referred to below.

The book stock has a replacement cost of approximately £78,000 at 31 July 2024 and is shown as the current value in Section B4 above.

At 31 July 2024, LCL had purchased new books costing £160 using restricted funds donated for that purpose.

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Section C: Notes to the accounts - continued

C10 Fixtures, fittings & equipment, Computer equipment and Computer software

The current values shown in section B4 above in respect of these assets are estimated and based on each asset's respective depreciated cost using assumed depreciation rates of:

20% reducing balance for Fixtures, fittings & equipment,

25% reducing balance for Computer equipment,

33.33% reducing balance for Computer software.

Grant funding has not been accounted for in this value.

LCL's insurance policy includes contents cover for all fixtures, fittings and equipment.

C11 Community Hub

The building works for the Community Hub were completed in August 2020. These works are an asset and the asset represents a tenant's improvements to the landlord's property and, up to 9 September 2024, was insured as such. From 10 September 2024, the asset is no longer insured as its recoverable value is limited, as explained in the following paragraph.

The current value shown in section B4 above in respect of this asset is estimated and based on the asset's depreciated cost using an assumed depreciation rate of 10% reducing balance. Grant funding has not been accounted for in this value. However, that current value is unlikely to be recovered in the event that LCL vacates the currently occupied Commercial Unit although negotiations with an incoming tenant would seek to maximise any sale proceeds.

C12 Platform stairlift

The installation of the platform stairlift was completed in September 2021. This asset represents a tenant's improvements to the landlord's property and, up to 9 September 2024, was insured as such. From 10 September 2024, the asset is no longer insured as its recoverable value is limited, as explained in the following paragraph.

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07/01/2025