GOLCAR UNITED COMMUNITY PLAYING FIELDS
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
Charity Number 1179760
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GOLCAR UNITED COMMUNITY PLAYING FIELDS
Charity name and number
Golcar United Community Playing Fields: registered charity number 1179760.
Correspondence address
5 Oak Drive, Golcar, Wellhouse, Huddersfield HD7 4HQ
Trustees
Ian Douglas Whitehead (Chair) Ben Senior Peter Gledhill David Andrew Naylor
Professional advisers
Bankers: HSBC, 2 Cloth Hall Street, Huddersfield, HD1 2ES
Independent Examiner: Louise Savage FCCA, 74 Rhubarb Hill, Alverthorpe, Wakefield WF2 0GP.
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Report of the Trustees of Golcar United Community Playing Fields for the year ended 31 December 2020
History and Objectives
Formed in September 2019 for the primary purpose of the advancement of amateur sport, recreation and sporting activities and development of joint projects for the community with the use of facilities and open space in the local area. With the opportunity to build fitness, participation, skill levels and sporting interest both in a formal and informal manner for the recreational benefit of the community as a whole.
Management and governance arrangements
Golcar United Community Playing Fields will consist of the following structure:
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The organisation will consist of a minimum of 3 trustees (the organisation currently have 4)
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The trustees will be responsible for upholding the objectives of the charity and there achievement
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They are charged with enabling a variety of user groups to use the facilities in a safe and secure amenity
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All trustees will have, read, understood and are following the charity commissions safeguarding requirements
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Objective measurements will be employed to assess the performance of the organisation in areas such as utilisation, participation levels and number of active user groups
Procedures and policy
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The trustees will meet monthly
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Written minutes will be kept as a record and accounts will be made available as and when deemed necessary but not less than quarterly
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The policy of the organisation will be conditioned by addressing the following
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Improvement and development of the sporting infrastructure of the recreational facilities
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The participation levels attained
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Widening the scope and capacity of the facilities to accommodate both formal and informal recreation
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Achieving greater community interest
Achievements and Performance
- Encouragement of an increased number of user groups as follows:
Ladies football,keep fit groups, junior tournaments, summer camps, learning centre
- Infrastructure projects completed
Entire sports pitch rebuild including levelling and drainage, covered standing for 50 spectators, covered seating for 100 spectators, hard standing all sides, external and pitch perimeter fencing, floodlighting, clubhouse, toilet block, terracing for 250 spectators, match day attendances exceed 300 people
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Report of the Trustees of Golcar United Community Playing Fields for the period ended 31 December 2019 (continued)
Achievements and Performance (continued)
- Participation levels exceeding 450
Financial review and investment policy
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Two years from conception and start up it is not surprising that the majority of the resources expended is directly a result of building the infrastructure by putting the policy of recreation back onto the agenda in the community and having resources expended approaching £300,000 available (as at 31 December 2020) .
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This is entirely within the remit of the charities objectives and attracting incoming resources such as Donations and Legacies to be part of that ongoing investment.
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Matched funding will continue to be the main revenue stream of the charity as investment policy will continue to identify suitable funding opportunities such as grant aid for further projects
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We are satisfied at this stage that we have the necessary resources to sustain our future development.
Statement of trustees' responsibilities
Charity law requires the trustees to prepare financial accounts for each financial year which show a true and fair view of the affairs of the charity and its financial activities for that period. In preparing those financial accounts, the Trustees are required to:
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1) select suitable accounting policies and apply them consistently;
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2) make judgements and estimates which are reasonable and prudent;
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3) state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departuresdisclosed and explained in the financial accounts; and
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4) prepare the financial accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Trustees by:
Ian Douglas Whitehead ( Chair )
Date 6[th] April 2021
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Independent Examiner's Report to the Trustees of Golcar United Community Playing Fields
I report on the accounts of the Charity for the year ended 31 December 2020 which are set out on pages 5 to 8.
Respective responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity considers that an audit is not required for this year (under section 43 (2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is required.
It is my responsibility to:
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1) examine the accounts (under section 43 (3)(a) of the 1993 Act);
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2) follow the procedures laid down in the General Directions given by the Charity Commission (under section 43 (7)(b) of the 1993 Act); and
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3) state whether particular matters have come to our attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and I consequently do not express an audit opinion on the view given by the accounts.
Independent Examiner's Report
In connection with our examination, no matters have come to my attention:
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1) which give me reasonable cause to believe that in any material respect the requirements
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a) to keep accounting records in accordance with section 41 of the 1993 Act, and
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b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Louise Savage FCCA 74 Rhubarb Hill Alverthorpe Wakefield WF2 0GP
Date 6th April 2021
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GOLCAR UNITED COMMUNITY PLAYING FIELDS
Statement of Financial Activities for the year ended 31 December 2020
| Notes | Unrestricted | ||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | ||
| Incoming resources | |||
| Donations and legacies | 3 | 75,428 | 127,563 |
| Charitable activities | 3 | 3,130 | 1,500 |
| ----------- | ----------- | ||
| Total incoming resources | 78,558 | 129,063 | |
| ----------- | ----------- | ||
| Resources expended | |||
| Activities in furtherance of | |||
| the charitable objective | 4 | (94,277) | (110,900) |
| Management and administration | 5 | (1,008) | (300) |
| ------------ | ------------ | ||
| Total resources expended | (95,285) | (111,200) | |
| ------------ | ------------ | ||
| Net movement in funds | (16,727) | 17,863 | |
| Fund balances brought forward | |||
| at 31 December 2019 | 17,863 | - | |
| ------------- | ------------ | ||
| Fund balances carried forward | |||
| at 31 December 2020 | 1,136 | 17,863 | |
| ======== | ======= |
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GOLCAR UNITED COMMUNITY PLAYING FIELDS
Balance Sheet as at 31 December 2020
| Notes | 2020 | 2019 | |
|---|---|---|---|
| £ | £ | ||
| Fixed asset | |||
| Investments | 6 | 86,253 | 55,151 |
| Current assets | |||
| Current account | 2,865 |
9,749 | |
| Current liabilities | |||
| Amounts falling due within one year | 7 | (87,982) | (47,037) |
| -------------- | ------------ | ||
| Total assets | 1,136 | 17,863 | |
| ======== | ======= | ||
| Represented by:- | |||
| Capital Funds | |||
| Unrestricted funds | 1,136 | 17,863 | |
| ======== | ======= |
The financial accounts on pages 5 to 8 were approved by the trustees on and signed on their behalf by:
Ian Douglas Whitehead (Chair)
Date 6[th] April 2021
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GOLCAR UNITED COMMUNITY FOOTBALL FIELDS
Notes to the accounts for the year ended 31 December 2020
1) Accounting policies and practice
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a) The financial accounts have been prepared under the historical cost convention. The accounts are in accordance with applicable accounting standards, the Charities SORP (Accounting and Reporting by Charities) and comply with the Charities (Accounts and Reports) Regulations 2005 issued under the Charities Act 1993.
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b) Donations and grants are recorded when the charity is entitled to the income.
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c) Membership subscriptions are recorded when paid.
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d) Charitable income relates to rent received for use of the football fields.
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e) Expenditure for the football fields is recorded once the Charity has made an unconditional commitment to pay the expenditure. Other expenditure is included in the accounts on an accruals basis.
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f) Fixed assets are recorded at cost.
2) Taxation
The charity is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
| 2020 | 2019 | ||
|---|---|---|---|
| £ | £ | ||
| 3) | Donations and legacies | ||
| Membership income | 3,310 | 6,080 | |
| Sponsorship | - | 91,126 | |
| Donations | 28,118 | 30,357 | |
| YCNY income | 44,000 | - | |
| ----------- | ----------- | ||
| 75,428 | 127,563 | ||
| ====== | ====== | ||
| Charitable activities | |||
| Rental income | 2,995 | 1,500 | |
| Other income | 135 | - | |
| ---------- | ---------- | ||
| 3,130 | 1,500 | ||
| ====== | ====== |
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GOLCAR UNITED COMMUNITY PLAYING FIELDS
Notes to the accounts for the year ended 31 December 2020
4) Analysis of charitable expenditure
| 2020 | 2019 | ||
|---|---|---|---|
| £ | £ | ||
| Repairs | 92,123 | 78,048 | |
| Equipment | - | 31,875 | |
| Professional fees | - | 634 | |
| Light and heat | 1,614 | 30 | |
| Other costs | - | 313 | |
| Football coach | 540 | - | |
| ----------- | ----------- | ||
| 94,277 | 110,900 | ||
| ====== | ====== | ||
| 5) | Management and administration | ||
| Other administration costs | 300 | 300 | |
| Insurance | 708 | - | |
| ------- | ------- | ||
| 1,008 | 300 | ||
| ==== | ==== | ||
| 6) | Fixed assets | ||
| Equipment | |||
| Cost brough forward | 55,151 | ||
| Additions | 31,102 | ||
| ----------- | |||
| 86,253 | |||
| ====== | |||
| 7) | Current liabilities | ||
| Amounts falling due within one year | |||
| Independent examiner's fee | 600 | 300 | |
| Loans | 87,382 | 32,448 | |
| ----------- | ---------- | ||
| 87,982 | 32,748 | ||
| ====== | ====== |