Trustees’ Annual Report for the period
From 1[st] April 2021 Period start date To 31[st] March 2022 Period end date
Charity name: First Steps Family Hubs
Charity registration number: 1179759
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 To enhance the development and
of the charity as set out education of families with children
in its governing primarily under statutory school age in
document Watlington, Chalgrove and surrounding
villages.
Summary of the main Para 1.17 and The Hub is open each morning for
1.19
activities in relation to sessions aimed at 0 -5 years and their
those purposes for the parents and carers. In addition it runs
public benefit, in more specialist sessions including
particular, the activities, school readiness, mental health and
projects or services wellbeing, baby massage and music.
identified in the The staff are able to signpost parents
accounts. and carers to additional specialist
services as needed and have regular
contact with health and educational
professionals.
Statement confirming Para 1.18 All trustees have been provided with
whether the trustees the charity commission documentation
have had regard to the both in hard copy and online and have
guidance issued by the signed a Trustee and Committee code
Charity Commission on of conduct document.
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Our two paid staff are supported each
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morning with a volunteer. All are DBS
Para 1.38
Contribution made by checked and have completed
volunteers Safeguarding training. Our trustees
and committee members are also
volunteers providing a lot of support
time and enthusiasm for the work of
the charity. We have a committed
group of people providing frequent
contact support to the sessions and
attending meetings as necessary.
Other
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Achievements and Performance
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SORP reference
We continue to aim to provide a
support service for children, parents,
grandparents, and other carers in
Summary of the main South Oxfordshire operating from two
Para 1.20
achievements of the bases – one in Chalgrove and one in
charity, identifying the Watlington. These are both alongside
difference the charity’s nursery and primary schools and
work has made to the linking closely with staff there. We
circumstances of its provide activity sessions preparing
beneficiaries and any babies and young children to be ready
wider benefits to society for nursery and school as well as
as a whole. support and advice for the adults
caring for them. These services are
preventive and responsive to local
needs providing social contact to
prevent loneliness and isolation, poor
mental health. The services are a
lifeline particularly for young families
new to the area and we have many
new houses being built. It is hoped that
these connections will remove or
reduce some of the burden on social
care and family support services as
families establish links in their
communities. 2021 – 22 has seen an
increase in those moving to new
housing as well as re-establishing our
full programme after Covid restrictions.
We have continued with the social
media connections which were
established when we were unable to
open in person and this has reached
families in more remote locations who
may find attendance more difficult at
times. We are confident that our two
centres have achieved their objective
this year and have been delighted to
see such high attendance with very
positive feedback from those
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attending. Post Covid families have been re establishing their social networks and we have been reaching a wide geographical area in this rural county. Smaller groups have been able to support those more anxious about meeting others as well as large groups with a musician who provides enjoyment for all in a large hall attached to the playroom. We have close links with the parish councils and a few more have provided financial support to us. Local District and County Councillors have provided not only continued support to our committee as well as visiting us but have been able access finance from their councillor grants which has helped enormously. We have remained financially stable and as numbers have increased so have our voluntary contributions. We can continue to provide the service successfully due to excellent staff, a very positive and reliable group of volunteers as well as regular support from Health Visitors and Head Teachers from the schools and nurseries.
Additional information (optional)
You may choose to include further statements where relevant about:
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The charity is meeting its objectives
and this is evidenced by attendance
Achievements against Para 1.41 figures and feedback received
objectives set regularly.
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 The charity ended the year with an
financial position at the increase in its reserves. This was still
end of the period the result of some increase in funds
from Covid grants in addition to high
donations from those attending in
addition to increased numbers.
Statement explaining the Para 1.22 Since Sure Start funding ceased
policy for holding alongside a transition grant from
reserves stating why they Oxfordshire County Council we have
are held been very aware of the risks to the
charity longer term as our regular
income was not sufficient to cover our
outgoings when we were first
established. Due to prudent financial
management and efforts to improve
grant funding our reserves are in a
much healthier position. We have
increased our staff costs a little to
cover staff sickness and ensure
adequate cover and do not intend to
increase reserves with any grant
applications in the coming year. We
anticipate increased energy costs and
council funding restrictions in this
economic climate and will be
monitoring closely to ensure
sustainability of the services into the
future.
Amount of reserves held Para 1.22 47,293
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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We rely upon the commitment of our
parish councils for our continuation as
The charity’s principal well as grants from the District Council
sources of funds Para 1.47 and County Council when they are
(including any available. We also have close
fundraising) connections with Oxfordshire
Community Foundation and other local
charitable services and apply for funds
when appropriate. Other sources of
income are from attendees donating,
village fairs and fetes and the Beacon
Festival who have generously
supported us as a nominated charity
for their music and camping event.
Investment policy and
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objectives including any Para 1.46
social investment policy
adopted
Inevitably the economic climate
currently with financial uncertainty and
A description of the Para 1.46 lack of commitment to Early Years
principal risks facing the funding leaves us with a level of
charity vulnerability should local councils
decide that their funds need to be
directed to other needs. However local
councils are receiving more funding as
a result of the house building projects
and do recognise the importance of
community building and family
support. Our major advantage is that
our buildings are currently rent free
and many hours of work are provided
voluntarily.
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by a resolution
methods including details passed at a meeting of the charity
of any constitutional trustees and we are fortunate to have
provisions e.g. election to experienced people in post.
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)
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You may choose to include further statements where relevant about:
Each trustee signs a code of conduct
which is explained to them when they
Policies and procedures are elected.
adopted for the induction Para 1.51
and training of trustees
The charity works collaboratively with
local councillors, education staff and
The charity’s health services and other centres
organisational structure Para 1.51 working with Early Years who had
and any wider network previously also been Sure Start
with which the charity Centres.
works
AS above
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name First Steps Family Hubs
Other name the charity Chalgrove and Watlington First Steps Family Hub
uses
Registered charity 1179759
number
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| Charity’s principal address |
Chalgrove and Watlington First Steps Family Hub High Street Chalgrove Oxfordshire OX44 7ST |
||
|---|---|---|---|
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Heather Topping Chair Committee and Trustees
2 Amanda Bruce Secretary
3 Neil Topping
Rev David
4
Benskin
5 Anna Badcock
6 Linda Simmie 9 [th] May 2022
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
| First Steps Family Hub | First Steps Family Hub | First Steps Family Hub | 1179759 No (if any) |
1179759 No (if any) |
1179759 No (if any) |
CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
1.4.21 | To | 31.3.22 Period end date |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 6,500 11,400 6,475 3,670 - 1,503 - - 29,548 - - - 29,548 12,206 2,077 2,156 1,731 811 - - - 18,981 - - - 18,981 10,567 - 36,726 47,293 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 6,500 11,400 6,475 3,670 - 1,503 - - 29,548 - - - 29,548 12,206 - 2,077 2,156 1,731 811 - - - 18,981 - - - 18,981 10,567 |
Last year to the nearest £ |
||
| Covid Grant | 6,500 | - | |||||
| Parish Councils | 11,400 | 11,000 | |||||
| Local Funds | 6,475 | 4,075 | |||||
| Session Donations | 3,670 | 476 | |||||
| - | - | ||||||
| Other | 1,503 | 248 | |||||
| - | - | ||||||
| - | - | ||||||
| Sub total(Gross income for AR) |
29,548 | 15,799 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 15,799 | |||||||
Payroll |
12,206 | 7,263 | |||||
| - | |||||||
| BuildingRunningCost Contribution | 2,077 | 1,386 | |||||
| Session Resources | 2,156 | 709 | |||||
| Office(copier,phone IT) | 1,731 | 1,756 | |||||
| other | 811 | 146 | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| **Sub total ** | 18,981 | 11,260 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , | - | ||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 11,260 | |||||||
| 10,567 | - | - | 10,567 |
4,539 | |||
| - | - | - | - | - | |||
| 36,726 | - | - | 32,187 | ||||
| 47,293 | - | - | 10,567 | 36,726 |
CCXX R1 accounts (SS)
26/10/2022
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
CCXX R2 accounts (SS)
26/10/2022
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
Charity no
lif any)
/1797£2
Set out on pagès
I report to the trustees on my examination of the accounts of the above
tharity (llhe Trusf) for the year ended Ji
2tsZZ
Responsibilities and As the tharty trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordan with the requirements of the Charities Act
2011 (°the Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under seGtion 145(5)(b) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention (other than that disclosed below ") in Gonnection with
the examination which gives me cause to believe that in, any material
respect:
accounting records Yre not kept in accordance with section 130 of
the Act or
the accounts do not accord wilh the accounting records
Independent
8xaminerfs Statement
I have no corKems and have come across no other matters in connection
wrth th8 examination to which attention should be drawn in order to enable a
proper understanding of the accounts to t reathed.
. Please delete the wortls in the brackets rfthey do not apply.
Slgned:
Date..
I710]0
Name:
CLH IQÉ L FÉfvJLJiC
Relovant professional
qualification(s) or body
(if any):
CÉLTi