Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Saltdean Community Association members of On accounts for the year 31.12.2023 Charity no 1179749 ended (if any) Set out on pages 2 & 3
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Samantha Pratt | 26.04.2024 | |
|---|---|---|---|
| Samantha Pratt | |||
| Association of Chartered Certified Accountants | |||
| 26 Woodland Way | |||
| Brighton | |||
| BN1 8BA |
1
| Saltdean Community Association | Saltdean Community Association | Saltdean Community Association | 1179749 |
|---|---|---|---|
| Receipts andpayments accounts | |||
| For the period from |
1.1.2023 | To | 31.12.2023 |
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
Grants |
10,480 | - | 10,480 | 9,980 | |||||
| Food Bank | 2,110 | - | 2,110 | 1,800 | |||||
| Tunnel | 534 | - | 534 | 2,175 | |||||
| Chalet | 118 | - | 118 | - | |||||
| Gift Aid | 8,883 | - | 8,883 | - | |||||
| Repayment of charge from 2022 | 1,094 | 1,094 | |||||||
| Interest | 201 | - | 201 | 29 | |||||
| Donations | 200 | - | 200 | 170 | |||||
| Sub total(Gross income for AR) | 1,614 | 22,007 | - | 23,621 | 14,154 | ||||
| Total receipts | |||||||||
| 1,614 | 14,154 |
| A3 Payments | |||||||||
|---|---|---|---|---|---|---|---|---|---|
Entertainment |
- | - | 146 | ||||||
| Repairs | 29 | 100 | - | 129 | 764 | ||||
| Insurance | - | - | 56 | ||||||
| Professional fees | 250 | 250 | 270 | ||||||
| Maintenance | 200 | 200 | 1,000 | ||||||
| Rent | 2,586 | 2,586 | 2,677 | ||||||
| Storage | - | 680 | |||||||
| Donations | 2,280 | 2,280 | 4,664 | ||||||
| Plants | 186 | 186 | 606 | ||||||
| Dayat the seaside | 414 | 414 | 1,440 | ||||||
| Paint & Materials | - | 671 | |||||||
| Signs | - | 255 | |||||||
| Tunnel | 3,457 | 3,457 | 338 | ||||||
| Software | - | 384 | |||||||
| Newsletter design and forum | - | 682 | |||||||
| Consultancy | 4,445 | 4,445 | 900 | ||||||
| Payment in error(refunded 2023) | - | 1,091 | |||||||
| Trees | - | 4,733 | - | 4,733 | - | ||||
| Food bank | - | 1,566 | - | 1,566 | - | ||||
| Website | - | 1,000 | - | 1,000 | - | ||||
| Refund to HMRC Gift Aid | - | 6,141 | - | 6,141 | - | ||||
| Printing& Stationery | 100 | 100 | |||||||
| DogBins | 260 | 260 | |||||||
| Xmas carols event | 603 | 603 | |||||||
| - | - | - | - | - | |||||
| **Sub total ** | 6,494 | 21,856 | - | 28,350 | 16,625 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Equipment | 1,694 | ||||||||
| - | |||||||||
| **Sub total ** | - | 1,694 | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 18,320 | |||||||||
| - 4,166 | |||||||||
| - | |||||||||
| 39,568 | |||||||||
| 35,403 | |||||||||
CCXX R1 accounts (SS)
26/04/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use B2 Other monetary assets B3 Investment assets B5 Liabilities B1 Cash funds |
Equipment Details Details Allan McColgan Fraser Woodward Accountancy fees Signature Bank balances Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
Unrestricted funds Restricted funds to nearest £ to nearest £ 20,085 10,589 - - - - 20,085 10,589 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 500 - - - - Allan McColgan Fraser Woodward Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 1,745 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| 01 April 2024 | |||
| Date of approval | |||
| Allan McColgan | Allan McColgan | 23.04.24 | |
| Fraser Woodward | Fraser Woodward | 23.04.24 |
CCXX R2 accounts (SS)
26/04/2024
2
2023 Annual Report of Trustees NO 1179749
The Trustees present their report and accounts for the year ended 31[st] December 2023.
Organisation
The overall management of the Association is the responsibility of the Charity Trustees.
CONSTITUTION and PUBLIC BENEFIT
The Association is governed by its constitution dated 5[th] April 2017 and is a registered charity. No. 1179749.
In shaping the objectives and planning the activities for the year, the Trustees have due regard to public benefit. The Trustees consider that the report set out in the following paragraphs indicate the benefit that the Charity provides to the public.
THE OBJECTS OF THE CHARITY AS SET OUT IN THE CONSTITUTION
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a) To promote the benefit of the inhabitants of Saltdean and the neighbourhood (herein after called “the area of benefit”) without distinction of sex or of political, religious or other opinions by associating with the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving conditions of life for said inhabitants.
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b) To establish or to secure the establishment of a Community Centre (hereinafter called the Centre”) and to maintain and manage, or to cooperate
with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects.
- c) The Association shall be non-party and non-sectarian in religion. The Association shall have powers to be affiliated to the National Federation of Community Associations and to other organisations with similar objects.
Review of Operations
The Trustees at the start of January 2023 were
Chair - Cathy Gallagher,
Vice Chair - Jon Newsome Ray
Treasurer - Fergal Gallagher
Trustee - Rebecca Coyne resigned October 2023
Trustee – David Wilson resigned 1[st] June 2023
Operations
The Saltdean Community Association is no longer leasing the Lower Hall of the Saltdean Lido building. In discussions with Saltdean Lido Community Interest Company (SLCIC) the Trustees have realised that there will no longer be a role for the Charity involving the Saltdean Lido Building.
The Charity will not be linked to a community building which will mean that the Objects of the Charity as outlined in the Constitution 2017 will need to be amended.
A review of the Constitution has commenced with guidance from a number of qualified advisors and the Charity Commission.
The Brighton and Hove City Council beach chalet on Saltdean undercliff was licenced to the SCA Trustees in November 2021 for 5 years i.e. until 2026 unless revoked or given up earlier.
2023 was a particularly busy year for the Beach Chalet as it was used for over 130 days use by residents of Saltdean as well as the Trustees using it for a variety of small meetings.
There is an annual fee commitment and regular maintenance needs to take place as the weather can been very damaging on the seafront.
Beneficiaries
The Trustees have encouraged as wide a range of community activities as possible across all ages and sectors of the community.
The Trustees continue to support other Charities and Not for Profit Groups including: Saltdean Lido Community Interest Company and Saltdean and Rottingdean Youth Club . As the Trustees have not been able to offer a Community Centre direct grants have been given to local groups.
Saltdean Swim and Surf a registered charity for young people ,to promote sea safety and lifesaving water-based activities received a donation of £1400 for a second year , to pay for 14 exclusive use sessions in Saltdean Lido
Saltdean Gardening Club. Received a £300 grant to encourage local people to meet and have speakers. Saltdean Jazz Club received £300.
A day at the Seaside initiative was concentrated on Saltdean families and was located at Saltdean Lido . A donation was made towards food and drink .
Other supporting activities
A major fundraising campaign was commenced to raise monies to create a mural at the seafront and to improve other facilities. As opening a bank account was not possible during the Covid 19 lockdown in 2020/2021. The SCA Trustees approved the use of the bank account as the projects fulfilled the objects of the Charity.
Other projects followed such as a foodbank, Neighbourhood Forum Plan and a Forestry Commission grant,
In 2023 the Trustees advised the principal fundraiser that the time had come to open a direct account for the funds. An accountant has been reviewing the use of Gift Aid to reassure the Trustees that procedures are correct.
Membership
Saltdean Resident’s Association (SRA) is an affiliated organisation and as such all members of the SRA are automatically affiliated members of the SCA with full voting rights. Membership is open to all adults over 18 years old.
Approval
This report was approved by the trustees on 23rd April 2024 and signed:
F Woodward Trustee A McColgan Trustee