Charity number: 1179734 Swale Community and Voluntary Services Trustees. r•port and financlal stataments for tho year ended 31 March 2024 Swalo Communlty and Voluntsry Sorvl¢e$ Contonts Page Reference and admlnlstratlve dotalls of tho Charlty. Its Truslegs and Advlsors Trustag8' rgPQrt Independent gxamlnerfs report Statement of flnanclal actlvllles 9-10 11 Balanco shoat 12 statemgnt of cash flows 13 N<>te8 to the flnanclal statsmonts 14-25 Appendix l - Unrèstrlctsd and Deslgnatèd fvnds Appendlx 11- Restrfctod funds- brnakdown by project 27-28 Swale Communlty and Voluntary serv1￿5 Rehrencg and adrninistrative detalls of the Charfty. Its Trusto98 and Advisers for thè y•ar endad 31 March 2024 Trustsfjs Mr P Murray, Wice Chair2 Mr R Gill, Interim Chalrman2 Mr S lthell. Troasurer1 Mrs L Jobson1 Mrs P Pres¢ottl Mr B Prlngle2 Mr J Dunc8n1 Cllr K Rowles (resigned 1 May 2023)3 Cllr S Stsphen3 Cllr L Mccoll (resigned 1 May 2023)3 Cllr P Stephen (appdnled 1 OCto￿r 202313 Cllr S Clarke (apkKilnted 1 Octr)b8r 2023P Organisalion Representallve5 (elected en bhx} Individual Representalivies Swale Borough Council Apwinted Representalives Charity r8glstOTed numbor 1179734 Prlnclpal office Central House, Central Avenue. Sitllngb￿rn6, Kent. ME10 4NU Chlgl executivo offic ChriS￿ne Whlte Accountsnts Kreston Reeves LLP, Montsgve Place. Quayside, Chatham M8ritime, Chatham. Kent, ME4 4QU 8ank•rs Barclays Bank Plc, 81 Hlgh Streec Sittingbwmo, Kent Independent EXamI￿r Samantha Rouse FCCA DCW Kreston Reeves LLP. Chartèred Accountants. Montague Place, Quayside, Chatham Maritime. Chatham, KenL ME4 4QU Pag8 1 Swalg Communlty and Voluntary SeNIc8s Trusteo9' report for the year onded 3q PlaT¢h 2024 Tho Trustee8 present their annual rep)rt t(KJether vhth the finanthal ststements of the Swale Council for Voluntary Services for the year from 1 Apnl 2023 to 31 Marth 2024. The Charity also trades under the names Swale Distsict Volunteer Bureau. Swale Volunteering and Community Development Centre, Swale Volunteer 8ureau, swa￿ Volunteering Centre, Sw81e Communlty and Voluntary Servlces, SCVS and Swale CVS. Obiectlvos and actlvltlos . Pollcles and obJe¢tlves The Chartys objects are to promote any charltable purpose8 for the publlc banofft of the communlty In the dislrid of Swale and its neighbourh¢)od and. in Part}￿l￿r. th8 advanL%ment of edu(ation, the protection of hgal and the relief of poverty, distress and sickness. Also to promote al￿ organise co operation in the achlevement of the 8foremenlB)ned purposes and to that ew)d bring together in council representatives of the voluntary organisations and statLrtory authorities within the area of benefit", provided that in Carr￿￿9 out these tharitable putP05es. the Centre will seek lo challenge all forms of oppression and inaqu81ity and to give pri￿lty to Wor￿.ng with rw18 whose full participation in Society is limited by economic, politi￿1 and 8ocS8l dlsadvantsge. To achieve that purpose h Is to promote and organisè Co-operation by bringing together representattves of voluntary organi5ations and statutory aulhodti8S. In $8tUng objgctives arKJ plannlng for athrtl8s. Ihe Trustees have g￿en due COns￿erdti0n to ggn8ral guidanr wblished by the Charfty Commlssion relatlng to public benefiL includiThJ the guidan￿ 'Public benefft.. runnlng a charity {PB21'. b. Ststsmgnt of publlc benefit Given the policies Bnd obiedi¥es of the Charity. 8S Stated above. Trustees rewrt on tho aspects of Ils activtties bvhith encapsulates'public benefiv. Educatlon - In its volunteer placement activtiies Ihe Charfty Is able to offer volunteers th8 ¢JPPDrtunty to work within 'educational' areas on a voluntary basis. Health - The Charity works ck)sely with the local NHS in taking fomard a numbèr of InifjatNes baséd around research and development of various projects aimed at searching out areas of health and well- being syhlch requlre greater emphasis within the ￿mmunIty. During the y8ar our Director Christine White has joined virtual Meetings working towards 8 8sbbfishirwJ an NHS Integrated Car0 syElem across Medway and Swale representing the Swale VCS. During the year we started a Community Catalyst Project in collaboration with M8dway Voluntary Action IMVA) funded by the Medway & Swale Health & Care Partnership. The Project wll target geographic areas experiencing the greatest health irwualib'es and engaging with marginalised cornmUn￿les to listen to their conwns. Povorty, Dlstrgss and Sickn•ss - The Charity. through its Befr￿ndIng Scheme offers vulnerable and isolated residents aged 55 plus on8 to one supp(*1 through home wsiting, ts18￿ne behiending and 8CC8SS to 8 whole variety of befriending clubs and activlties. The serv￿8 is offered only on the b8sis of n8èd and al no tharge and Is open 10 811. Tho Soclal Car Scheme- h85 und8rtaken many thousands ofloum8ys for those who do Ml havg access lo, or cannot use. public OT private transport to fulfil medical apwnknents, attendance at day cenlres. to wsil relatives or sirnply gel lo shops. There is a £30 registration fee arKI then a mileage based charge payable to the voluntser driver who uses their own vehicle. The driver usually wails for the olient until their appointment is complete and then returns them to thew hom&. An wing annual Mem￿rShiP fee of £25 is charged on the anniversary of the client joining the scheme. Page 2 Swalo Gommunlty and Voluntary S•r¥lces Trustees. report Icontlnued) for tho y8ar end•d 31 MarGh 2024 Achlevomonts and perfornijn a. Koy performanco Indlcatorn Th8 Trustees monltor the financAal perfoThance of the Charrty throughout the year. There Is a Flnanc8 Sub Group that meets on a quartety basis and comprises Ihe Chairman, Vice Chalrman. Treasurer, onetho oth8r Trustees, ￿th the Direclor and th8 Depuly Dlr8Ctor in attendance. The Finance Sub- committee takes on thg fomal scnjtlny rde and then reports back lo the full Trustee Board. Targets are put in place for Incom8 g8neralh)n lo ensure the Charity is a￿9 to fulfjl tts core programme of seNlces and activities. Swale CVS offers a volunteer brokerage seNice to the Swal8 VCS as volunteering is a significant and kgy area of the chari￿8 service to the community. We promote, support and develop voluntsering and aclNe ¢lUzenship. We encourage indlvlduals wishing to vdunteer and also offer support lo organisations saeknng to re¢rull volunteers. As a volunteer centre we en￿￿rage volunteering wthin the tharity and we have ov&r 150 volunteer8 that support us in addition to our volunt8er trusle8s. Our volunteers 8r8 hugely slgnificant to our success and help in may dlff6rent areas of the charity including.. rac8ptK)n dutles: administration, volunteer telephone befflenders, befriending clubs and activltles vokjnteers. one to one b8friending, drlvors and dlgll81 trainers. Trustees- following an inieNlew with the Chalr of Ihe Trustee Board all new volunteers Interested In joining the Swalo CVS bo8rd have an induth.on which irKludes a DBS check and gc¥ng through in detail the Swale CVS Trustee Handbook wth the CEO of the charity. Swale CVS has a whde raft of ￿lirIeS and the88 are brought lo the board on a cydiGal timetable for updating and approval by tho twstees. b. Rgylgw of actlvltles The r8sulls for the year are $81 cyjl on page 11. The StateTnent of Financial Activih&s shows a surplus on unrestrkted fvnds for the year Ibgfore transfers b&tween fvnds) of £15,26g12023.. defi¢il of £19,377), wrth a £33.687 surplus on ￿striCte(l fvnds12023.. £30,699), resulting In an overall surplus for the year of £48,95612023.' £11.322I. Incorne increased In the ypar lo £613,725 (2023: £371.1191 and oxpenditure Increas￿ trj £564,769 {2023.' £359,797}. At 31 March 2024, the Chariws g8neral furKls amounted to £57.704 12023= £42,435), designated funds were £360,000 {2023: £360,mO} and tho restricted funds were £204,38412023.' £170.6971. totalliro £622,08812023: £573,132). Flnanclal revlow . Golng concern After maklng apprnpriat8 enqviri8s. ts TTUStees have a reasonable expectauon that the Charity has adequat& resources to continue in operational exslence for the I(￿￿eabl9 future. For th15 r&ason, they continue lo adopt the going concern basis In preparing the financial statements. Further detsils regarding the adoption of the going concem basis be found In the accour￿ng pol￿1&S. b. Resgrves pollcy The Chaiivs income and funds are divkjed betsveen restric￿. unrestslctsd. and d8signated funds. Rèstrlcted Funds The reslrtcl8d funds of the charity represent spectThc donations and grants received upon the ojndltion they may C￿lY be used in relatKJn to a particular proig¢L Pag8 3 Swale Communlty and Voluntary Sorvlcos Trustees. report Icontlnued) for the year ended 31 March 2024 1) Soclal Car Schgme Project This lon￿runnIng scheme continues to provide an essantial transport sgrvice lo residents of Swale who ar& unable lo use wblic transport. Voluntwrs U￿ng thelr own vehldes provlde transport for appointrnents such as d￿tOrs, hospltals and dentists. Fundlng Is recelved from the Swale Clinical Gommissioning Group ICCGI. Users are chargad a on8-off registration fe8 of £25.1)O and an annual memb¢rship fee of £25.00 per person for use of the service. 21 Now Connodlon$ Bofrlgndlng Scheme Thls scheme, which started in 1993, promotes the involvèment of volunteer5 in befriending Ssolaled and vulnerable older people and those with ph￿￿1 disabilities I￿Ing in the Swal8 or80. The Scheme Is funded through grants and donatlons. During Ihe year funding was received from SIIUngbourna Rotsry towards the games club for befriending clients. and from Kenl C(Mnmunty Foundation for ￿friending activities. Clubs including th8 lunch club, cinèma dub and dayB out are also provKled for c4ionts. ￿ annual fee of £15.00 per person is charged membership of the Schem8. 3) Blg Local Eastsm Sheppey, (Leysdown, Warden and Eastthurthl 1$ a Biq Local area., this is an gXCAting opportuntty for residents to use £1,000,000 awarded ov8r a 10 year period to make a real and lasting difference lo their ommunities. 11 aims to bring I£￿ether Focal taknL ambition, skills and energy from individuals, groups and organisalions who Wdnt to make their aroa even belter in which to live and work. Swale Community & Voluntary Servlces (CIO) were appointed as the Local Trusted OrganisatTron (LTOI by the Eastern Sheppey Big Local Partnership acting as the accountable body and also conth.nued to support the resident led partnershlp during the year and eMplo￿ng the Big Local Marwer on their behaff. In 2021 the fomier L6ysdown police office was purchased and has rthv boen reslorGd into a cornmunity hub ensurfng a 18sting legacy from the Big Local funding. Next steps are to transfer the community hub over to the newly set up Big Local Eastem Sheppey Hub CIO ICharitabl8 Incorporat￿ organisatic￿l and thls is underway with both Swale CVS and Eastsm Sheppey Community Hub engaging solicitors and working on the transfer of tid8. It is 8nvis8g8d the tr8nsfer ¥￿11 take place by September 2024 at the latest. The ten years of the programme are comlng towards the end and fvndlng will cease on 31 st March 2025. 41 Swale CVS Energy Savlng Scheme Sw819 Community & Voluntary Services Iswak CVS) received funding from SGN and tha Centre for Sustainable En8rgy (CSEI to ￿￿￿de Iree help and support lo ￿l$tir0 Swal8 CVS older ¢lients. Two part lime workers share best practi￿5 and advise M saving money on energy knlls. Free and imparbal advice is given lo help keep clients warrll ar￿ sale in their own homes alow wilh a reduction in en8nJy o)nsumplTrDn. 5) Swale Film Fastival Pml•¢t This small project was 56t up to hdd the funds of the Swale Film Festival in 2009. It has since been COn￿nUed for the purpose of running subsequent Festivals and film shows whirth are held reguL3rly at the Avenue Th8alre. Th8 Project has had a very quiet year v￿th no fijnds bwThJ sponl during tho 2021122 financaal year. The project hopes to put on further events in the forthcoming 12 months and we will again support them by l()oktng after the nds. Paga 4 Swale Communlty and Voluntary Sarvlces Trustees. rnport leontinuod) for thg yaar ended 31 March 2024 6) UK Shargd Prosperity Fund (UKSPF) The borough of Swale through Swale Borough cou￿[ was granted govemm8nl funding from the UKSPF wtth £130,000 of it allocated to strengthen the Swale voluntary and community sector IVCSI. Swale CVS joln8d vrith group of 8 other Swale VCS lo fom an alliance Called swa￿ Voluntary Nlianc8 ISVA}. The SVA consortium suthitrted the ￿nnIng t6nd8r to Swale Bori>ugh Councll wllh Swalg CVS as tho Swale VCS umbrella organlsatlon being asked to lead the tender and act in the accountable body role. Swa18 CVS undertake all accountable body tssks Sncluding recruitment and employment of the Projecl Manager, use of a hol desk, accounts and budgets for the project. The SVA Consortium meet on a monthly basis to oversee the UKSPF project wilh Swal6 CVS part of these meellngs providing all accounting. budgeting, reporting and purchasing of goods to support the UKSPF project in all aspects of the needs of the prolect. The Director of Swale CVS. Christine Whlte io the designat&J consortium member attendirvJ the meetings. 7> Communlty Haalth Catalyst {CHCI Programmg The Comnunity Health Catalyst programme has b8en wnning since September 2022, funded by the Medway and Swal8 Health & Cara Partn8￿hIp H8ahh Inequaltbes grant. The programm aims to= Effactively ongage and create tNsted relatiornships wth th08e wlthln Heath Inclusion groups In the most deprived areas of M8thYay and Swa18 Undertake engagement and11stening to understand H80lth in8qualitie5 experienc￿ by these group5 and dovelop inilialives based on this infomiation. Support th8se groups with funding applcations to a community thest w to allow such initiatives to b6 devek)ped to support communty wlienc8 81 BBO 'Lots More to Offerf Employablllty Project This project started in January 2Q17 and is aimed at indivldu8ls aged 45+ th are erther unemployed or economicalty inactive lo awst them to retum to the wothpiace. It offers CV wrtting, help with job searches, training, and is funded by the Lottery and European Sodal Fund. The woj8ct ceased in April 2023. Unr8stdctsd fijnds SCVS'S unrestrictsd funds represent Ihe arLumulabJ Inwmo ofthe tharity. which may be u88d at th8 discretion of the Trustoes. Unrestricted funds are mad8 up of donattons from ¥￿unteerS. dients 8nd members of th8 public, and revenue 8am￿1 directly by SCVS from 0thercharitsb￿ arKI private seckK organisatiolls such as incom8 from: room hir6 training consuttancy seNces IbKI wrilng. emtAoyment sUpp￿t etcl payroll seNices administrative support prlntinglph0t￿oPyng. Deslgnaled funds The deSIgnat￿ funds ￿present amounts aIk￿atsd by the Trustees out of accumulated Unr￿tr1ded funds for Specif￿ purposes. Designated funds are made up as follows". 1 } Capilal Reserve The Capital Reserve was set up voluntarily by the Trustees to provide for planned or unplanned repair. upgrdde or replacement of expensive 8ndlor business crtlical The levd of r8seN8 is reviewed annually by the Trustees arKI it has b8en declded that the Capital Re8eNe should remain at £10.(KIO. 2) Redundancy Resorve The Redundancy Reserve was sgt up voluntarily by the TNslees to cover potential redundancy payments in the 8vent of the termination of the employment of the £*JariW8 employees. Page S Swale Communlty and Voluntary Servlcos Trust889' report (continued) for tho yoar ondod 31 Malch 2024 It is antlcSpaled that should th8 need arise lo incur substantial redundancy wsls the charity would be unllkely to be able to fund these costs readily from ￿1n tts operating accounts and th8r&fore a suitable dedicated reserve should b¢ sot up to safeguard the charfty'5 financtal p0s￿On and ernployeas, finandal well-being rf necessary. Th8 level of r8s8rv8 is ravi￿ad annually by th8 Trust8es and it has b88n d8cid8d that th8 R8dundancy Reserve 8hould romaln al £40.￿0. 31 Staff Sickness Reserve The Stsff Sickness R8S8rv8 was set up voluntarity by Ihe Tnjstees to COV8r th8 POt8ntial increase in staff costs lo the charty In the event of the extended absence due to ill-health of one or more of Its employegs. It is anticipated that should the need arise to in¢)Jr Signrf￿ant additional staff costs as a re5uII of the planne(l or unplanned long-lerni absence of employee(s) due to ilkhealth. depending upon the operating position of th ch8rity al the tlme it may not be Fjossible lo fvnd any suth cosls readily from wthin the operating accounts. Ther¢fore, a suitable dedi12ted reserve shoukj be s8t up to 8af8gLtaid the charl￿S finandal position and employ88s' wOl￿be1n9 if ne￿ssary. The 16v81 of reserve Is annually by th8 Tnjstegs and It has t*en decided that the Staff Slckness Reserve should remaln at £10.000. 4} General Reservg In previous y8Brs th8 charit￿S surplus funds were simply been addod to the balanc8 of tho accumulatgd funds. However, against the background of greater finanaal stringency w￿h1n the voluntary sector as a whole, the Trustees voluntarily set up a General Reserve to safeguard against fuiure shortfalls of In￿Me over expenditure. The General Reserve ()J￿entlY stsnds at £3(X).OLK). The adequacy of the resorve is reviewèd annualty by the Truste65 and the (alcuLqtion of a prudent level of fre reserves is an integral part of the ¢harWs budget and forecast cycle as well as the periodic review of cashflow and operaling aGcount$. In particular this cons6d8rs: Likellho¢d and impact of diff8renl Income streams falling below. or associated expenditure exceèdlng. budget levels. IN(rte'. there have been signtfiLallt recent instances of k)ng-standing grants being lerminaled such as Kent County Councal fijnding of befriending services) Level of funds required to maintain sorvlco delivery in the ov8nt of a signlficant unanti(ypaled loss of funding or shortfall In income, or other reasons of need (e.g. The unforeseen, farrfeaching impact of cO￿-19 inclthling the implicAtions of lockdown on funding and challerKJes presented to tha charity in malntsinlng an acceptable level of service delNery) Planned actiwty levels and organisational commitrnents and leval of operating fund8 needed lo cover essential associated management, administration. fundraising and support costs (including immediate concems ab￿t thè 8Xtent and timirE of utility CDSI inc￿seS and their potential impact on office rent,. and th8 wsslble knockwon effect ofcost-of4Mng Inc￿$9$ on annual salary increas9s) Th8 Trustees consider that the level of free reserve5 should represent a minimum of at least six months revenue 0xpendI￿re. Aside from redundancy costs {provided for in the sepaTale R8durMlancy ResgNel in a worsl whith the Chartty Is exposed, and pul in place a risk management slrategy which comprises". - An annual Teview of the principal risks and uncertainties that the Charity i))uld f8CO. . The establishment of poliues. system5 afKI procedures to mitigate ony risks identitled in the annLJal mviaw. . The irnplementstion of procedures designed to minimise or manage any potential impact on the Charlly should the risks materiallse. This work has Identlfied thal the principal risks faced by the CharTty in the future 118 In the flnanclal risks ineffective fundraising a[￿ ineffectual marketing of servi￿$ kading to financial Instablltty. To mitigate and mlnlmise these risks Trustees and senior staff arg working on a plan to diverslfy some of the services offered by the Charity building on the excellent reputation and standing we have in the local area and using our centrgl premises for additional training, room hire and support seNi(Es. Sonior staff ar8 currently building partnerships with colleagues across Kent to be ready for tend8ring and bidding for funds in the forthcoming years. Page T Swale Communlty and Voluntary S•rvl¢&s Tru$tee$' r¢port Icontinuedl for the year end¢d 31 March 2024 Plans for future periods The organisation will continue lo operate its core processes and projects and ¢onlinu& lo offer ils resources and expertise to th& Swale Voluntary Sactor as a whole. Part of our work is to undertake community development locally and acros5 the county of Kent. This work will bring in opportunities for new projects and possible further ernployrnent of community workers. SCVS also wants lo maximise incorne potential from hiring out of our many meeting and counselling rooms which has become extremely popular over the past couple of years. Each year we sel largels for in¢reasing the percentage of occupancy of our many roorns. Barclays Bank closed their High street Bank in Sittingboume and are now using one of our rooms and a waiting area three days per week as a Pop Up Community Bank, thi5 fits well with our ethos and helps with room hire income. We are confident in our previous record of good service and our tendering and bidding expertise and will do our best to win lenders to allow us to carry on our core work in the Swale area. We will actively seek out partners to work in a collaborative way and pul funding bids together lo fund projects that will benefit residents in Sw818. The Current financial position of Swale Community and Voluntary Services ICIOI is extremely strong and our accumulated funds and good resorves will halp in ensuring a viable and long- term future for the organisation. Statgment of Trustees. responsibilities The Trustees are responsible for preparing the Trustees, report and the financial slalemenls in a¢¢ordance w((h applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Praclicel. The law applicable to charities in England & W8les requires the TnJste&s lo prtspare finan¢ial slalemenls for e8¢h finan¢ial which give a true and fair view of the stale of affairs of the Charity and of its income and application of r8sourcgs, including its income and expenditure. for that period. In preparing these financial statements, the Trustees are raquired lo.. select suitable accounting policies and then apply them consislenlly., observe the methods and principles of the Charities SORP IFRS 1021., make judgements and ac¢ounling estimates that are reasonable and prudent., slate whether applicable UK Ac¢ounling Standards IFRS 1021 have been followed. subject lo any material departures disclosed and explained in the financial slalernenls.. prepare the financial stslemenls on the going conc8m basis unl&ss il is inappropriate to presume th81 the Charity will continue in business. The Trustees are responsible lor keeping adequate accoLJnting records that are sufficient to show and explain the Charitys transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial $18lemenls ¢omply with th& Charities Act 2011, the Charity (Accounts and Rèportsl Regulations 2008 and the provisions of the Charity Commission Scheme. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable slpps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by.. Mr Ross Gill Interim Chairman Dale.. I /of / LOL Page 8 Swale Communlty and Voluntary 8ervlces statemgnt of financlal actlvities for tha yoar gnd¢d 31 IAar¢h 2024 Unrèstrlclèd Rostrl¢tad fijnds funds 2024 2024 Tolal fund8 2024 Total funds 2023 Income from: DonatM)ns and legacles Charitable acllvittes Other trading actwiti8s Investments 323,211 3.184 44.115 395,665 37,035 126.020 55,005 189.385 30,169 120,379 31,186 33,851 81.905 $5,005 Total income 243215 370,510 613,725 371,119 Expendlture on. CharIta￿é activllès 227.946 336.823 S64.769 359,797 Totsl exp9ndlture 227,946 336,823 564,769 359,797 Net movemont In funds 15,269 33.687 48,956 11,322 Reconclllatlon of funds- Totsl funds brought foNMrd Net mov8m8nt in funds 402.435 15369 170.697 33.687 573,132 48,956 561,810 11,322 Total funds carr￿d forward 417.704 204.384 622.088 573,132 The Statement of finanaal all1￿be$ indudes all gains and losses rec￿gniSe{l in Ihe year. The notes on pages 14 10 25 fom part of these finanaal statsments. Page11 Swalg Community and Voluntary Services Balancè sheet as at 31 March 2024 2024 2023 Note Current a$$et$ stocks 12 244.529 10.111 618.318 176,213 9,345 568,033 Debtors 13 Cash at bank and in hand 872.958 753,591 Creditors.. amoun15 falling due within ono year Total net ass•t$ 14 1250,8701 1180,4591 622,088 573,132 Charity funds Reslricled fund5 Unrestricted funds 204,384 417,704 170,697 402,435 15 Total funds 622,088 573,132 The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by.. Mr Ro$s Gill Interim Chairman Dale.. The notes on pages 14 to 25 form part of these financial statements. Page 12 swa￿ Communlty and Voluntary Sotvlces Statement of cash flows for tha y￿r ond8d 31 March 2024 2024 2023 Cash flows from owratlng actlvltles Nel cash used In operating aclivities (llote in 50,285 10,428 Cash flows fr￿7 Investlng a¢tlvltlg5 Net ¢ash provided by Investlng actlvltles Chango In cash and ¢ash équlval•nts In the year Cash and cash equwal8nts atthe b8glnning of the year 50,285 568,033 10,428 557,605 Cash and cash equlvalents at the end of the ￿ar (sw nots 18) 618.318 568,033 Th8 notes on pages 14 to 25 fts￿n part of these flnandal statements Page 13 Swalo Communlty and Voluntary Servlces Notss to tha flnanclal statements for the year ended 31 March 2024 Gengral infomiatlon Swale Community Voluntary Servtces is a charitable incorpordled organisation and an exempt charity Incorporated in England and Wabs, with charity number 1179734. The registered office 1$ Gentral House, Central Avenue. Sittingboume, Kent, ME10 4NU. Th8 prin¢ip818cbviti8s of tha Charity to pmmote any Charitabl8 purposes for the public benefft of the community in the distri¢X of Swale and Its ne￿hboUrhood and. In particular, the advancement of education, the protectbjn of health and the relief of w)V8rty, di81ress and sickness. For moro details pkase see page 2 of the Trustees Report. Accountlng policl 2.1 Basis of preparatlon of financial statements The financlal statements have been prepared in a(xordan(x wrth the Charitles SORP {FRS 102) - Accounting and Reportlng by charf￿es.. Statemenl of Re¢ommended Practice appI￿ats￿ lo tharilies preparing their accounts In ac￿rdanCe with the Financial Reporting stsr￿ard appl(cable In the UK and Republlc of Ireland IFRS 1021 (effective 1 January 20191. the Financlal Reportlng Stsndar(I appIl￿ble in the UK atNI Republic of Ireland {FRS 102) and the Charities Act 2011. Swale Communlty and Voluntsry Serwitx me&ts the ¢Jeffinilion of a publlc benefft entlly under FRS 102. Assets and liabilities are intbally recogni8ed at hlslorfcal cost ￿ tran8acUon value unless otherwise slatsd in the relevant accounting W￿lLy. The finandal statements are presented in UK St8ding. whlch Is Ihe Charitys functlonal currency, and roundgd to the nearest pound. 22 GoIng con¢em The Trustees assess whether the use of golng concem Is appropdate l.e. whether thoro are any material uncertainties related to events or t￿ditIOnS that may cast signffio2nt doubl on th8 ability of the Charity lo Conlinue as a SKJing concem. The Trustees make this assessment in respect ol a period of at least one year from the date of aulhorisalion for issu8 of the financial statements and have c(Included that the Chartly has adequate resources to continue in operalK)nal existence for the foreseeable fvture and there are no maleflal untsrtainties ab￿1 the Charitys ability lo conlinue as 8 going concem, thus thèy continue to adopt the going concem basis of ac￿UntIng in preparing the financial statements. 2.3 Income All income is re¢x%Jnised once th8 Charlty has entluement to the in￿me. il is prctjable that the Income will bo recelved and tho amount of receNabl& can be m8asured reliabty. Grants are included in the Ststemenl ol financial activib&s rm a re(xivable basis. The balance of income received for spe(xfic purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where inu)me 18 r￿1Ved in advance of 8ntillemenl of reebipl, its recognition is deferred th inch￿￿ in creditors as (Jeferred inwme. Where entitlement occurs before irKome is received. the Income is acwed. Income tax recoverable in relation to donations recetved under Grf( l￿d or deeds of covenant Is recognlsed al the time of th& donab'on. Income tax recoverabl8 in relation to Inveslment Income Is recognlsed at thè tlme the Invesknenl income is re¢givable. Page 14 Swalo Communlty and Volunlary Services Noto8 to thg IInancl￿ statements for tho y•ar •nded 31 March 2024 Accountlng pollcles (contlnuedl 2.4 Expendlturn Expendi￿re Is recognlsed onc? there is a legal or constructive obllgatlon to transfer economlc bon6fit lo a third party, it is probable that a ts7nsfer of economic benefits will be requirBd in settlement and the amount of the obligation be measured ral￿b￿. Expenditure on chadtsble actfvilies is incurred on directly urKiert8klng the actsvibes whlch fvrther th& Charitys objectives, as well as any assooated support costs. Grants payob18 ar8 tharged in the year when the offer is mad8 8xc*pt in those cases where the offer is oonditional, such gr8nl8 being recognised as expend￿re wh8n the conditions 8tta¢hing arg fulfilled. Grants offered subj￿1 to conditions whi(* have not been m8t at Ihg year end arè noted as a cornmitrnent, but not accrued as expendI￿re. AJI expenditure is Inclusive of ￿￿ecoVer?bI8 VAT. 2.5 Taxatlon Tho Ch8rity 18 conside￿￿ to pass the tests 8Ot (rtrt In Paragraph 1 Sch8dul8 6 of th8 Finance Act 2010 and therefore it meets th& dafin￿on of a charitsble company for UK corp)ratlon lax purpose8. Ac￿rdInglY, the Charity is poten¥ally exempt from taxatson in res￿¢1 of income or capllal gains receNed ￿￿thIn cal8gorfes covered by Chapter 3 Part 11 of the Corporatton Tax Act 201 O or Ssction 256 of tha Taxation of Chargeabkn Gains Act 1992. to the extsnt that such income or galns are applied exclusNely io charitable purtK)ses. 2.6 Stocks The Charity has acquirad the Le￿own Pc41ce statsn on behalf of Big Local. Th18 Is belng held In stock, al the lower of cost and net realisable value after mBking due alk)wancè for obsolete and slow- moving stoc*s until the transfer i8 dovm. There is an equfvalenl amount In credito￿. 2.7 Dèbtors Trade and other debtors arg recognised at th8 s&tttement amwnl. Pr8paymgnls are valued at the am￿nI prepaKI. 2.8 Cash at bank and In hand Cash al bank and in hand includes cash arvj short4enn highty liquid Investments a short maturity of three monlhs or less from the date of awuisition or opening of the deposit OT similar accounL 2.9 Uabilities and provislons LlabllSbes are re(xNJnlsed vth8n there is an oN￿allOn at the Balance sheat date 08 a result of a pa8t event. it is probable that a transfer of 6￿￿￿1¢ benefft will b8 required in 8ettlemenL and the amount of th8 S8tt18menl can be estlmated reliably. Llabillties are recrMJnised at the amount that the Charity antiupates It will pay to Setde Ihe debt or thè amount il has received as advanced payments fi)r the goods or servlc&s It must provide. Provlsions are measured al the best estimate of Ihe 8mounts required to settle the obligation. Where the effect of the time value of money is rllalerial, the provision is based on the present value of those amounts, discounted al the pre4ax discount rate that reflects the risks spectfic to the fiabdily. Th& unwindlng of the discount is recogni￿ in the Statement of financial activities as a finance cost. Page 15 Swalfy Communlty and Voluntary Serylces Noto$ to th8 flnanclal statom•nts for the yoar endod 31 March 2024 Acc¢unt5ng pollGles (conllnued) 2.10 Financlal InstNments The Charity only has financlal assets and financial liabiltknes of a kind that qualw as basic financial instswmgnts. Basic financial instruments are In￿81￿ recognised al transaction value and subsequently mea8ure(18t their Settlement value. 2.11 Penslons The Chadty operotgs a dèfinèd tr)nthbuUon pen￿on scheme and th8 pension charge represents the amounts payab18 tyth8 Charlty to the fvrKI in r&sped of the year. 2.12 Fund ac¢ountlng General funds are unrestriraed fijnds which are avaiLsbl8 for use at the diwetion of the Tru51eès In furtheran￿ of the general objectives of the Charlty and whlth have not bo8n d8slgnated for other purRxJses. Deslgnated funds comprise unrestrlcted funds that have been sel aside by the Trustees for particular purrx)ses. The aim and use of each designated fund Is set in tha not8s lo th8 financial ststernents. Reslrlcled funds are fvnds which S￿ to be used In accordance with ￿$trIdIonS Imwsed by donors or s•thleh have been raised by the Charity for par￿Cular Purposes. The costs of raislng and a¢Jministering such funds are chargeé against the specific fund. The aim and uso of each restricted fund is set out in the notes to the financial statements. Investment income, gains kjsses are all0￿ed to tho approwiate fvnd. 2.13 Capltal gxpgnditurn Capital expenditure is tharg8d to the Statem8nt of finanfial actiwties. CTiOc•l accountlng ostlmatos and areas of judwment E8timalg5 and judgements are Continual￿ evaluabj and are based on historical experi8nco and other factors. includlng expectstions of future events that are believed to be reasonable under the ircumstances. The Charity not currendy havo any signifficant acoJunting estimates or areas of judgement. Pago 16 Swale Communlty and Voluntary Servtcgs Notes to the tlnanclal statsmonts for thè yèar endgd 31 March 2024 Income from donatlons and lègacles Vnrestricted Restrfcted funds funds 2024 2024 Total lund$ 2024 Total fur￿8 2023 Donallons Grants Govemment grants 2,468 69,986 2.2S4 320,957 4.722 390,943 3,474 148,165 37,746 72.454 323,211 395.665 189,385 Total 2023 39.422 149,￿3 189,385 In¢Dme from charitable activitles Unrestricted Re$trlcted funds funds 2024 2024 Total funds 2024 Total funds 2023 Printing and stslionery Reimburs8m8nts of expeTKJlture Sundry income 1.670 13,960 18,221 1.670 13,960 21,405 6,016 14,818 9,335 3.184 33.851 3.184 37,035 30,169 Total 2023 625 30.169 Pagè 17 Swale Communlty and Voluntsry Sèr•lco6 Nots8 to th• flnanclal State￿nts for the year gndod 31 March 2024 InGome trom other tradlng actlvlll8s Unrestrl¢tsd Restrlcled funds funds 2024 2024 Total funds 2024 Totsl funds 2023 Fees charged Transport receipts 81,843 62 12,501 31.614 89,735 30,644 31,676 81.905 44,115 121020 120,379 Total 2023 51.069 69.310 120,379 Investmont Income Unrestrlct funds 2024 Totsl funds 2024 Total funds 2023 Room hirg 55.1x15 55,005 31.186 Total 2023 31,186 31,186 atysls of gr8nts Grants to Institutlons 2024 Total fund$ 2024 Totsl fvnds 2C123 Grants payable 17.9 17.990 2.500 Total 2023 2.500 2,500 Page 18 Swale Communlty and Voluntary Sarvlees Notgs to the flnanclal stat8m8nts for tha yoar &nd8d 31 hlarch 2024 Analysls of èxpendlture by aclJvltle5 Grant Dlro¢t fundlng of costs actlvltles 2024 2024 Support costs 2024 Total funds 2024 Total funds 2023 Charitable activities 539,937 17.990 564,769 359.797 Totsl 2023 352,653 4,644 359,797 Pl8ase see appendic8s l and 11 a d8taiW breakdown of the Charitys expenditure. 10. Staff costs 2024 2023 Wag8s ond salari8S Soclal securtty costs Pension ￿$ts 247.007 20,716 5,777 214.049 19,554 5,784 273.500 239.387 The average number of persons emp]oyed by the Charity during Ihe year vrds as follows.. 2024 No, 2023 No. Average number of employees 10 No 8mployee recetved remuneralon amounllng to nK)re than £60.000 In elfher year. The remuneration arKI benefits receNed by the Charitys key management personnel in the ffnancial year, induding emrA0￿$ natSonal insurance (x)ntributions, amcmjnted to £97,456 {2023: £87.2011. 11. Trustee$. remuneratlon and expens During the year. no Trustees received any Temuneration or other beneffts {2023- £NIL>. During the year ended 31 March 2024. no Trustse eyn8es have been incurred {2023- £NILI. Pag8 19 Swale Communlty and Voluntary Servlcè8 Notss lo the flnanclal statements for the ￿ar ended 31 March 2024 12. Stocks 2024 2023 Leysdown Pollce Stalknn 244,529 176,213 13. Debtors 2024 2023 Due wSthln ong year Other debtors 10.111 9,345 14. Creditors: Amounts falllng due wlthin ono yoar 2024 2023 Trade cx8ditors Other cr8dilors Accruals and def9rr8d income 1.931 244,529 4,410 46 176.213 4.200 250.870 180.459 Swale Communlty and Volurrtary 8arvlco8 Notes to the flnanclal ststements for the year ended 31 March 2024 15. Statgmont of funds Statement of funds- current year Balance at 31 March 2024 Balance at 1 April 2023 Income Expendlture Unr6$trS¢ted funds Deslgnatèd funds RedundarKy reserv8 Slaff sickness reserve General reserve Gawlal reservg 40,000 10,000 300,000 10.000 40,000 10.OQO 300,000 10,000 360.000 360,000 Ggnernl funds Accumulated )lJnd 243.215 {227,946 57.704 Tt)tal Unrestrlctad funds 401435 243,215 (227,946) 417.704 Rastrlct•d funds Blg Local Soaal Car Sch8m8 Proj8Ct Ngw Conngctions Profrct Swale Fllm UK Shared Prosperity Fund SGN BBO CHC 56.891 60.762 25N55 133.401 74,491 21.984 7SO 61,600 39,370 {137,200) 163,584) 127,978) (380) {43,982> (30.824> (1,080) {31.215) 53.092 71.669 19,461 1.219 17,618 1.660 25.080 38,914 31779 170,697 370.510 {336,823> 21)4384 Totsl offunds 513,132 613.725 1564.7691 622,088 The nature and purpose ol ￿fjth designated a￿1 ￿StriCted funds be f￿n￿ in the Trust￿$ reporL Page 21 Swalo Communlty and Voluntary Servl Notes to tha flnanclal statements for the yaar endod 31 March 2024 15. Staiément of funds l¢ontlnued) statement of funds - prlor year Balance al 31 March 2023 Balance at 1 Apdl 2022 Income Expendhure Unrestrlcted funds D8slgnated funds Redundancy reserve staff slckness reserve General reserve 40,000 10.000 40,000 10,000 300.000 10,000 Capital reserve 10.¢XX) 360.000 360.000 Gongral lunds Accumulated fvnd 61.812 151,221 (170,5981 42,435 Total Unrestrl¢ted funds 421.812 151,221 {170,598) 402.435 Rastrfctod funds Blg Local Social Car Scherne ProJ8Ct New Connections Project Swakg Film BBO CHC 56,067 53,751 28,544 78,975 63,784 24,384 1.9)9 26.166 25.080 178,151) 156.773) 127,473} 1660) {26,1421 56,891 60,762 25,455 849 1,660 25,080 139.998 219.898 {189.199) 170,697 Total of funds 561,810 371.119 1359.7971 573,132 Page 22 Swalo Communlty and Voluntsry SeNlces Notss to the flnancial statements for the yèar ènded 31 March 2024 16. Summary of fvnds Summary of funds - ¢urr•nt year Balance at 31 March 2024 Balanc¢ at 1 Aprfl 2023 Incomo Exp8ndlturo Designated funds General funds R&stiicted funds 360,000 42,435 170.697 360.000 57,704 204,384 243,215 370.510 1227,946) {336,823) r3,132 613,725 1564,7691 622.088 Summary of funds - prfor year Balance al 31 March 2023 Bal8nrE at 1 April 2022 Inwme Expendibjre Designated funds Gèneral funds Rgstrictod fvnds 360,000 42,435 170,697 61.812 139,998 151,221 219.898 (170,598) 1189,199) 561.810 371.119 1359.797> 573,132 17. knalysls of ngt assets between funds Anatysls of net assets b8tween fund5- curreiit perlod UnTestricted Restricted funds funds 2024 Total funds 2024 Current assets Creditors due within one year 424,045 448,913 872,958 16,3411 {244.529) 1250.870) Total 417,704 204.384 622.088 Page 23 SW￿0 Communlty and Voluntary Sgr¥I￿6 Notès to tho flnanclal statements for the year endod 31 Maich 2024 17. Anatys15 ol ntst assets betweèn lunds Iwntlnued) Analys1$ of net assèts belwgen funds - prior perlod Unrestricted funds 2Q23 Restricled funds 2023 Total nds 2023 Current assets Creditors duè wllhin on8 y8ar 406,681 346.910 753,591 {4,246) (176.2131 1180.459} Total 402.435 170,697 573,132 18. Recondllatlon of not mov8m8nt In funds lo ngt ush fl¢)w from operatlng actlvltlos 2024 2023 Net Income for the P8rlod {os per Ststement of FinarA￿l Acti￿￿8￿) 48,956 11,322 Adjustment8 for. Incraase in stocks Decreas8llincrea5el in debtors Increase in cr8ditors (68.316) 17661 70,411 17.8591 3.21 S 3.750 Net cash provlded by opernling actlvftl 50.285 10,428 19. Anatysis of cash and cash equivalents 2024 2023 Cash in hand 618,318 568.033 Total cash and cash equivalents 618,318 568,033 20. Anatysls of changgs In net debt At 31 MaTeh 2024 2023 Cash Ilows Cash al bank and in hand 568.033 50.285 618.318 568.033 50,285 618.318 Page 24 Swala Communlty and Voluntary SOr￿ces Notes to the flnanclal statsments for th• yoar onded 31 March 2024 21. Penslon commltmonts Charity operates a defined contribution pension scheme. The assets of tho stheme are held separately from those of tho Ch8rity in an independenljy administered fijnd. The pension cost charge represents contributions payable by Ihe Charity to Ihe fvnd 8nd amountsd to £5,78412023.' £5,784). No L%ntributions were payable to the fund at th6 Balan¢￿ sheet date {2023: £Nill. 22. Rolatsd party trdn$adlons P Murrdy is o Trustge of shOp￿Y Matte￿. Mwdnwhlla. C Whtte, the Charftys Chl8f Executive Offlc8r, L8 also a Trustee of Sheppey Matters. During thg Swale CVS re(8iv6d £70,44512023.. £18.1481 from Sheppey Matters and paid them £31,401 {2023- £3Q71. Al transactions were undgrtaken at am),8 length. At the Balance sheet date the Charitywas owed £Nil by Shepp8y Matters (2023: £NIII. P Murray and S1th811. Trustees. are aLso a Trust8& of Swal8 Community Leisure. During the year, Swale CVS received £Nil12023: £Nill from Swabe Communtty Leisure and paid them £9,850 {2023: £15,684). All transactions were undertaken at arm's ￿llgth. At the 8aknce sheet date the Chartty was owed £Nil by Swal8 Community Leisure (2023.. £Nill. C Whhe, the Charitrfs Chief Exeujuve Offlcer. Is a Trustee of Hom8Start Slttingtr#)ume and Sheppey. During the year Swa18 CVS rec8N￿ £6,481 12023.. £2,890) from Homestart Slttlngboume and Shepp8y and paid th8m £Nil12023'. £212). AJI trdnsactions were undertaken at ami's length. Al the Balance shoet dats th8 Charty was owed £Nil by Hom8stsrt sittingboume and Sheppey12023'. £Nill. J Duncan. Trust8e. is also a Chlldren & Families Ltd. MeorNvhile, C White, the Charivs Chief Executive Officer, is also a Trustee of Children & Families Ltd. During the year swa￿ CVS received £1,C￿0(2023.. £5,000) from Children & Farnilies. All transactions were U￿ertaken at arm's len9th. Al the Balance sheet dale there were amounts outstanding (2023: £Nil}. C While. the Charitys Chief Executive Officer att8nds Eastem Sheppey Communrty Hub CIO In an 8dvisory (￿pacitY. During the year Swale CVS receNed £140.071 {2023'. £101.624} from Big Local CIO. All transactions were und8rtaken 81 ami's ￿n9th. At the Ba￿n￿ sheet date there wera no amounts outstanding {2023.' £Nill. P Prescott. Trusteo. Ts also a TnJste& of Swale Y(NJth Development During th8 year, Swale CVS received £50 12023.. £30} from Swale Youth Devebpment. Ml transactiorks w6r8 undertaken al arm's Igngkh. Al the Balance sh8ot date there were no amounts ¢)utstanding (2023.. £Nil}. Page 25 Swalg CVS Notes to tho flnancl?I statements Forthts yoar •nd•d 31 March 2024 Appendlx l- UnreJtrlct•d ond Il•slgnated fund5 Total 2024 Tr)t812023 Inc¢Mi• from Fsas charged Donations Gr8nt8 Roorn Hlr Trdll8p¢YL reeolpts Sundry income Printing and st8l0rt8ry 81.843 2.468 69.986 55,005 62 32,181 1,670 51,069 1,396 38.026 31.186 23.528 6,016 Total Ineomè Expendlture o Dlr•ct costs Rent and seMc8S Offlce expenses T818phone Sunddès Stsff training Insurancè Travel 8x￿ns￿S Project mnnlmg eosts inting 8nd st8Uon Compirter costs Grants paid Staff costs 6,1¢XJ 10,592 7,871 10 30.056 11.925 970 4.577 936 759 1.231 1,050 5.039 2.500 135,290 159.553 Subtotal 223.W 167.994 Support costs Independent examinerf8 f89S Legal and profes8￿nal 58 1.744 Total oxpenditur• 227.946 170,598 N•t movèmont In funds 15.269 119,3771 Transfers Babnce ljlf 01104123 401435 421.812 Balanc• clf 31m3124 417,704 Paga 26 Swal• CVS Nots8to the finanGlal $fat•m•nlS Fprthe yoar orKled 31 Mar¢h 2024 In¢om• fr¢m F*8$ thar06d 970 31,90B 36M15 1111$ 31,814 10.QOO 254 2,078 39,m 61,MO s2￿9￿[ 147,6B5 31.614 1S.688 Grnnts Tran¥port Sundry Incomo 133A01 38￿1 133001 7V9D JB,91S 2f,984 750 3&37D 61,W) 37fy.$10 219,B98 ChaThablo4r*ivit1•8 1888 8natysi$ belowl 1.W 137200 31,211 27 ¥824 4J,912 J81823 189.199 1.fflo 137200 63>13 31￿8 27m• 824 4gV4 3NB23 1￿,199 Net movernontlnfvrKli 11,1601 13,7991 10J117 7.699 1&9MI 546 17,61 33.587 3D.699 Transfqrn B*Mn¢• bH 01104123 f,660 54891 60.782 4000 44S5 170.697 139,998 B&Linc• &*J1103rt4 P8p 27 Swal8 CVS Not•stothe fl￿￿¢{11 Forthoyearorvjed JI Ma￿h 2024 •￿ndIxI1. RgBtrlthd ￿rKIts. bro•k¢¢)*￿ ty wWl¢wUnu•d) Dlrort¢0tsts Rent and serwces 937 r12 3.214 298 relap￿￿ ndrEoS Slaff trairlw tn$urnn¢e TrBvel Communrty events Tran5POrt & rnBnA9eThnt tharo88 Managemonl fee Projedr￿￿g costs PrinOw and $18llwery Heallh arK* W4lbekng Inf8Structure Empk)yMent￿d vlronrnenl t11 300 174 550 2,853 11.300 18,016 3%11 11718 12,Y28 13.884 1.521 1.781 104 4.510 1ri3 1,581 2,000 40,0 1,000 9,368 5,755 10,ODO 2,SDO 10.W) 10,000 &$72 113.94• &072 3lQOO staff w31$ Adv*t￿l￿d and pmmo L&yBdown Pol*8 stalknn Gre￿ts pgld 19A12 25.731 11125 104,097 16A16 17,9> 7.859 T.140 11J.850 t,660 137200 61,$83 31310 27.1n 38• ¥On4 43,9N2 334023 187.15 Independentexamr*rfBfees L*al¥nd wofés¥knnal 2.040 2.040