| Trustees' Annual Report | for theperiod | ||||||
| **From ** | Period start date | To | Period end date | ||||
| 1 | April | 2023 | 31 | March | 2024 |
Section A Reference and administration details
Charity name Moorland Road Community Library
Other names charity is known by Registered charity number (if any) 1179729
Charity's principal address Moorland Road Community Library Moorland Road Bath Postcode BA2 3PL
Names of the charity trustees who manage the charity
| 1 2 3 4 5 12 13 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Elizabeth Hearn | Chair | |||
| Jill Carr | Secretary | |||
| Jeanette Cook | Treasurer | |||
| Lindsey Thompson | Volunteer Coordinator |
|||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
TAR
March 2012
1
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
The governing document is a memorandum
- (eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Apart from the first trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
All trustees are provided with a copy of The Essential Trustee (CC3), Safeguarding Duties for Charity Trustees and the Charity Trustee Welcome Pack. All Trustees are DBS checked and have made appropriate declarations of eligibility. All Trustees are familiar with our constitution.
The Trustees of the Charity are responsible for policy decisions, fund raising, liaison with our local Council and other bodies and, with our Volunteer Co-ordinator, are also responsible for the day to day running of the charity. The Volunteer Co-ordinator manages our volunteer force.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The principal risks faced by the charity are insufficient funding to keep the Library open, particularly with the increased costs and/or an insufficient number of volunteers. We are constantly looking for fundraising opportunities and actively seek to recruit new volunteers. We all work hard to ensure that all opportunities for finding volunteers are maximised.
TAR
March 2012
2
Section C Objectives and activities
The objects of this charity are:
- the advancement of education for the benefit of the public, in particular but not exclusively, in the area of Moorland Road, Bath and the surrounding area, by the provision of a community lending library and associated services
Summary of the objects of the charity set out in its governing document
- the promotion for the benefit of the public, in particular but not exclusively, in the Moorland Road area of Bath and the surrounding area, without distinction of sex, sexual orientation, race or of political, religious or other opinion, by associating together the said residents and local authorities, voluntary and other organisations, in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The Library continues to go from strength to strength. It provides a much valued local service within the community and we are determined to keep it accessible to everyone.
We are delighted to see that our lending rates across the years 2023-24 continue to grow. There were 26,939 loans in year, of which 7,207 were from our own book stock. This represents a 20% increase in book loans from the previous year. The number of users registered at the Library has also increased to over 1000. These increases demonstrate the extent of local needs and how well the Library is meeting them.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We are always looking at ways to improve and update our own book stock. To this end, we applied for a grant from a well-known supermarket chain to buy a stock of new books which included books exploring inclusion and diversity for younger readers and young adults and more up to date books for our adult readers.
The annual Summer Reading Challenge was again very popular with the younger members of the community and encouraged many children to take out lots of books over the summer holidays. It was highly successful with 126 children signed up to the Challenge and 68 who completed it - 50% increase on the previous year and exceeding the national picture.
In June, we welcomed a group of yr children from a local primary school. They were doing a project on the history of the local area and we were able to tell them all about the Library building: how it started as dame school and then became a working man’s educational facility, and how it was used as a temporary cinema for Saturday afternoon matinees during WW2 until it was taken over by BANES Council as a branch library in 1962.
We continue with our regular Saturday Lego Clubs in the Library which are very popular. They are also a good opportunity for those people who have never visited the Library before to join the Library, this increasing our outreach.
TAR
March 2012
3
We were approached by Bath Spa University to participate in their project looking at the future of modern libraries with an emphasis on architecture. This involved several sessions where students and volunteers engaged with the public using the Library space to discuss libraries of the future.
Volunteering at the Library brings a sense of purpose, reduces social isolation and improves individual’s mental health but equally, the Library could not operate without the volunteers’ hard work. We are always looking to better our volunteers experience of working in the Library so in September we held a volunteer engagement meeting to find out how we could improve and in recognition and reward for our volunteers, we also organised a Christmas party and quiz.
We participate in regular meetings of the national Community managed Libraries Network for mutual support and ideas on how to improve our services.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
The Charity does not make grants
The Charity does not invest in other charities or projects
No financial contributions were made by volunteers
TAR
March 2012
4
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Our management committee of four Trustees is still in place and still overseeing the running of the library. The Trustees have shown great resilience in the face of challenges such as having to re-negotiate their energy contract at a time of great volatility in the energy market and the introduction of a Resident only Parking Zone which jeopardised the parking facilities for our volunteers.
We are delighted to see that our volunteer numbers continue to recover post covid. This has meant that the Library has always opened when planned and never had to close at short notice. Our second book stock is going from strength to strength – we now have approaching 2,500 books. We make an effort to ensure that the stock is as diverse as possible to reflect the changes in society.
We have two book clubs who regularly use the Library and we have also started to rent out the space to local groups such as the Scouts, for meetings.
During this year we organised and hosted three local author talks including one for children. These free events were well attended and very well received.
The Library is not just a place to borrow books we are very conscious of our place in the surrounding community and the shopping street where the Library is situated. We make great efforts to support any local events, for example, we decorated the Library both inside and out for the King’s coronation and at Christmas we hosted a Christmas sing-a-long with a local ukulele band.
TAR
March 2012
5
Section E Financial review
No reserves are held as at 31/3/2023
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal The principal source of funds is fundraising, including regular stewarding sources of funds (including at local running races, grant applications and small donations. any fundraising);
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• how expenditure has All funds are used to support the running costs of the Library and to
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supported the key objectives reach out to our community through a series of events and regular
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of the charity; sessions.
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investment policy and objectives including any We have no investments. ethical investment policy adopted.
Section F Other optional information
TAR
March 2012
6
Soction G Decla¥ation Thv ha¥¥TrPPtO¥•d thn itublotr•' rPOrt son•d on b•Th•N tsf th• ¢httty'• trtsit• algn•hTr#t•) Full n•m•¢*l PwllS0n. .9. Socr•l•ry. TAR Mar¢h 2012
| Moorland Road Community Library Charity Name |
Moorland Road Community Library Charity Name |
Moorland Road Community Library Charity Name |
1179729 No (if any) |
1179729 No (if any) |
1179729 No (if any) |
CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/04/2023 Period start date |
To | 31/03/2024 Period end date |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 298 840 - 78 - - - - 1,216 - - - 1,216 443 91 296 0 2,371 910 220 291 265 - - - 4,887 - - - 4,887 - 3,671 - 25,902 22,231 |
Restricted funds to the nearest £ - - 1,000 - - - - - 1,000 - - - 1,000 - 585 - - 500 - - - 1,085 - - - 1,085 - 85 - 1,621 1,536 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 298 840 1,000 78 - - - - 2,216 - - - 2,216 443 91 296 585 2,371 910 220 791 265 - - - 5,972 - - - 5,972 - 3,756 |
Last year to the nearest £ |
||
| Donations | 298 | 370 | |||||
| Other trading | 840 | 1,700 | |||||
| CharityGrant | - | - | |||||
| Bank interest | 78 | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Sub total(Gross income for AR) |
1,216 | 2,070 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 2,070 | |||||||
Fixtures and fittings |
443 | - | |||||
| Minor repairs | 91 | 127 | |||||
| IT expenses | 296 | 235 | |||||
| Books | 0 | 619 | |||||
| Utilities | 2,371 | 3,112 | |||||
| Operatingexpenses | 910 | 2,801 | |||||
| Facilities Management | 220 | 350 | |||||
| Volunteers | 291 | 92 | |||||
| Public events | 265 | 170 | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| **Sub total ** | 4,887 | 7,506 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , | - | ||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 7,506 | |||||||
| - 3,671 | - 85 | - | - 3,756 |
- 5,436 | |||
| - | - | - | - | - | |||
| 25,902 | 1,621 | - | 27,523 | - | |||
| 22,231 | 1,536 | - | 23,767 | - 5,436 |
CCXX R1 accounts (SS)
03/12/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Lloyds Bank Account CAF Bank Account Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 12,153 1,536 10,078 - - - 22,231 1,536 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Elizabeth Hearn Jeanette Cook |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Elizabeth Hearn | 21/11/2024 | ||
| Jeanette Cook | 21/11/2024 |
CCXX R2 accounts (SS)
03/12/2024
2