|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||1|April|2021||31|March|2022|
## Section A Reference and administration details
**Charity name** Moorland Road Community Library
**Other names charity is known by** MRCL **Registered charity number (if any)** 1179729
**Charity's principal address** Moorland Road Community Library Moorland Road Bath **Postcode BA2 3PL**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Elizabeth Hearn|Chair|||
||Jill Carr|Secretary|||
||Jeanette Cook|Treasurer|||
||Ann Robins||1/4/20-3/3/21||
||Joshua Hale||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
The governing document is a memorandum
- (eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation
- (eg. trust, association, company)
Apart for the first trustees, every trustee must be appointed for a term of Trustee selection methods three years by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
All trustees are provided with a copy of The Essential Trustee (CC3), Safeguarding Duties for Charity Trustees and the Charity Trustee Welcome Pack. All Trustees are DBS checked and have made appropriate declarations of eligibility. All Trustees are familiar with our constitution.
The Trustees of the Charity are responsible for policy decisions, fund raising, liaison with our local Council and other bodies and our volunteers. The Trustees are also responsible for the day to day running of the charity.
The principal risks faced by the charity are insufficient funding to keep the Library open and/or an insufficient number of volunteers. We are constantly looking for fundraising opportunities and actively seek to recruit new volunteers. Our recruitment and retention of volunteers is managed by the Trustees who work hard to ensure that all opportunities for finding volunteers are maximised.
Covid restrictions continued to severely impact our operations but in April 2021 the library re-opened for a limited door service and in July 2021 we were delighted to fully re-open the Library to the public.
## **Section C Objectives and activities**
The objects of this charity are:
- the advancement of education for the benefit of the public, in particular but not exclusively, in the area of Moorland Road, Bath and the surrounding area, by the provision of a community lending library and associated services
**Summary of the objects of the charity set out in its governing document**
- the promotion for the benefit of the public, in particular but not exclusively, in the Moorland Road area of Bath and the surrounding area, without distinction of sex, sexual orientation, race or of political, religious or other opinion, by associating together the said residents and local authorities, voluntary and other organisations, in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
**TAR**
March **2012**
2
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Despite covid restrictions, we have continued to operate and open **Summary of the main** Moorland Road Community Library for use by the general public as much **activities undertaken for the** as we could within the restrictions as laid down by the Government. As **public benefit in relation to** the national picture changed we took a cautious approach to returning **these objects (include within** safely to normal operations. **this section the statutory declaration that trustees have** On reopening, library users frequently expressed delight at our return and **had regard to the guidance** gratitude for our continued service. The Library provides a much valued **issued by the Charity** local service within the community and we are determined to keep it **Commission on public** accessible to everyone. **benefit)**
Volunteering at the Library especially benefits the volunteers coming out of lockdowns by bringing a sense of purpose, reducing social isolation and improving individuals’ mental health.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
The Charity does not make grants
The Charity does not invest in other charities or projects
No financial contributions were made by volunteers
## Section D Achievements and performance
The Library has survived a global pandemic and we are delighted that it **Summary of the main** is still seen as a welcoming and vibrant part of the community that is **achievements of the charity** accessible to everyone. It has been a lifeline to many people during a **during the year** time of isolation and anxiety.
Our management committee of Trustees is still in place and is still overseeing the running of the library.
This year we have been concentrating on recovery:
- Lifting restrictions in the building to allow safe public access.
- Acknowledging that we have lost 50% of our volunteers
- Strengthening the remaining volunteer team through support and confidence building
- Actively recruiting new volunteers in a slow and steady way
Despite the problems caused by covid, our book loans show that we are making steady progress towards reaching our pre-pandemic level of activity: 17,431 book loans in 2021-22
Our second book stock is going from strength to strength and we now have over 1800 books. We are continuing to use our own catalogue and database for the new book stock and to train our volunteers.
**TAR**
March **2012**
3
## **Section E Financial review**
No reserves are held as at 31/3/2021
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The principal source of funds are:
- Grants provided by the Local Community Infrastructure Levy (CIL). This is the last payment from CIL after 3 years’ funding.
- Fundraising- small grants from charitable donors including Local giving, Arnold Clark, Medlock Trust, Waitrose and the Co-op. grants from local businesses and small donations from the public.
- Fundraising by our volunteers: providing a Census Support Service and regular stewarding at local running races
- All funds are used to support the running costs of the Library and, when possible, to reach out to our community through a series of events and regular sessions. Our services are free to all members of the public.
We have no investments.
## **Section F Other optional information**
## **Section G Declaration**
T **he Trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** ELIZABETH HEARN JILL CARR **Position (eg Secretary,** CHAIR SECRETARY **Chair etc Date**
**TAR**
March **2012**
4
Section G
Declaration
The Trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s}
Full name(s)
Position (eg Secretary.
Chair etc
ELIZABETH HEARN
JILL CARR
CHAIR
SECRETAR Y
Date
TAR
March 2012
**Charity Name**
**No (if any)**
## **Receipts and payments accounts For the period** Period start date **To from** 4/1/2021
Period start date Period end date **To** 4/1/2021 3/31/2022
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
BANES Community Investment Levy 4,000 - 4,000
Donations 5,941 2,385 - 8,326
BANES Council - -
- -
- -
- -
- -
- - - -
9,941 2,385 - 12,326
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 9,941 2,385 - 12,326
A3 Payments
IT Expenses 22 - 22
Covid proofing 308 - 308
Books 145 - 145
operatingexpenses 4,898 - 4,898
Software licences -
Insurance - -
Stationery -
Facilities management 12 - 12
Local Giving registration -
Volunteers, refreshments & functions 172 172
Thank you gifts 173 173
Carpet - -
- - -
Sub total [ 5,730 ] - - 5,730
A4 Asset and investment
purchases, (see table)
Fixtures and Fittings 348 - 348
IT Equipment - -
Sub total [ 348 ] - - 348
Total payments 6,078 - - 6,078
Net of receipts/(payments) 3,863 2,385 - 6,248
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 3,863 2,385 - 6,248
**----- End of picture text -----**
|**Section B Statement**|**of assets and liabilities at the end of the period**|**of assets and liabilities at the end of the period**|**of assets and liabilities at the end of the period**|**of assets and liabilities at the end of the period**|**of assets and liabilities at the end of the period**|
|---|---|---|---|---|---|
||||**Unrestricted**||**Restricted**|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Bank Account|**_Total cash funds_**|**to nearest £**
**30,574**
**-**
**-**
**30,574**|
|**to nearest £**
**2,385**
**-**
**-**
**2,385**|
||(agree balances|with receipts and payments
account(s))|Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**
Owed to trustees
Owed to Solicitor||Unrestricted
Unrestricted
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||
Signed by one or two trustees on behalf of all the trustees
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**Last year**
**to the nearest £**
**-**
**-**
**-**
**-**
**Endowment funds to nearest £ - - - -**
OK
## **Endowment funds to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval